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City Council - 05/21/2019 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, MAY 21, 2019 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Mark Freiberg, P G Narayanan, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Acting Mayor Aho called the meeting to order at 7:00 PM. Mayor Case was absent. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. 2018 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) Getschow said Minnesota State statute requires every city to prepare an annual financial statement and reports. The Council Members received an hour-long CAFR report at the workshop prior to the meeting tonight. John Lorenzini, Manager, CliftonLarsonAllen LLP, gave a PowerPoint presentation reviewing the CAFR. He said his firm issued an unmodified (clean) audit opinion, which is the best opinion the City can receive. The audit found there were no material weaknesses nor significant deficiencies for internal controls. Troy Gabler, Senior Associate, CliftonLarsonAllen LLP, reviewed the General Fund and Enterprise Funds. He noted the City's revenue was $2,100,000 over budget for 2018, primarily due to positive performance for building permits and property taxes. Expenditures were $242,000 under budget. The higher than expected revenue and the lower expenditures resulted in an increase of$2,000,000 in the General Fund balance for 2018. Mr. Lorenzini said there has been an increase of$662,000,000 in Estimated Market Values from 2009 to 2019. He reviewed the City's tax capacity and tax rates, and noted Eden Prairie is in the lower half of taxes paid on a median value home when compared to several other cities in the metropolitan area. He noted Eden Prairie has a bond rating CITY COUNCIL MINUTES May 21, 2019 Page 2 of AAA, a rating only 28 of 357 cities in Minnesota have received. Freiberg commented the residents of Eden Prairie should be very proud of the hard work done by previous City Councils and City staff that has resulted in a well-run city. Aho noted our AAA bond rating keeps our bond rates low when we borrow money. He thanked the audit team. He commented City staff does a fantastic job. MOTION: Nelson moved, seconded by Narayanan, to accept the 2018 Comprehensive Annual Financial Report (CAFR). Motion carried 4-0. B. OPEN TO BUSINESS PRESENTATION Rob Smolund, Senior Business Advisor, gave a PowerPoint presentation about Open to Business, a program for cities and counties to extend their entrepreneurial efforts. He said the Open to Business program was started in 2010 and has been active in over 135 cities since its beginning. It helps with business planning and business analysis by providing free one-on-one consulting sessions to anyone who wants to open a business. He reviewed the business consulting goals and the types of assistance offered by Open to Business. He noted they offer financing programs, including microloans, participated loans,real estate gap financing, and real estate acquisition financing. Between 2014 to 2018 Open to Business assisted 115 entrepreneurs, approved 15 loans totaling $608,000 and provided 753 hours of technical assistance in Eden Prairie. Narayanan thanked Mr. Smolund for providing great services to the people in our City. Aho thanked Mr. Smolund for all their efforts to help our businesses and asked how many people are employed by Open to Business. Mr. Smolund replied the organization is a metropolitan consortium of community developers. In the Open to Business section, there are seven business advisors and a full-service loan support team. Aho asked about the source of loan funding. Mr. Smolund replied they are a Community Development Financial Institution (CDFI) firm, so they get some funds from the U.S. Treasury Department as well as some State money. They also receive a number of equity equipment loans from private institutions. C. ACCEPT MRPA AWARD OF EXCELLENCE FOR 2018 PEOPLEFEST! D. ACCEPT MRPA AWARD OF EXCELLENCE FOR PASSPORT TO FUN SCHOLARSHIP PROGRAM Lotthammer said cities in Minnesota have the opportunity to submit their events for the Minnesota Recreation and Parks Association (MRPA) Award of Excellence. He introduced Aimee Peterson, representing the MRPA. Ms Peterson reviewed the history of the MRPA and the Award of Excellence program. She said Eden Prairie has received MRPA Awards of Excellence for two of the City's 2018 programs: PeopleFest! and the Passport to Fun Scholarship Program. CITY COUNCIL MINUTES May 21, 2019 Page 3 Lori Brink, Recreation Services Manager, accepted the award for the 2018 PeopleFest! event. She said it was a great inaugural event that involved a lot of organizations and volunteers during the week-long event in August, 2018. The event will take place again this year in the week of August 10-14, 2019. Narayanan said this was a proud moment for him because the idea for this event came from the Human Rights & Diversity Commission six or so years ago while he served on that commission. They were not able to hold the event at that time; however,he brought up the idea to the Eden Prairie Foundation and then finally to the City, and last year we were able to begin what turned out to be an awesome event. MOTION: Narayanan moved, seconded by Freiberg, to accept the Minnesota Recreation and Parks Association Award of Excellence for the 2018 series of events entitled"PeopleFest! A Community Celebration of Culture." Motion carried 4-0. Valerie Verley, Community Center Manager, accepted the MRPA Award of Excellence for the Passport to Fun Scholarship Fund. She said the scholarship fund was developed to allow individuals to participate in fee-based programs who otherwise could not participate in such activities as open gym, open skate, or open swim as well as other Park and Recreation programs. MOTION: Nelson moved, seconded by Freiberg, to accept the Minnesota Recreation and Parks Association Award of Excellence for the 2018 Passport to Fun Scholarship Program. Motion carried 4-0. E. ACCEPT RED CROSS AWARDS AND RECOGNITION FOR AQUATIC PROGRAMS Valerie Verley, Community Center Manager, said the American Red Cross holds an awards ceremony to recognize achievements of excellence for aquatic programs throughout the state. In 2018 Eden Prairie was recognized as a"Gold Level Learn to Swim Provider," with the second highest participant numbers for group swim lessons in the state of Minnesota. The Community Center was also awarded a Certificate of Appreciation for hosting its first ever American Red Cross Training Academy in 2018. In addition, Jasmine Ellingson, Aquatics Supervisor, was awarded an official Certificate of Appreciation for becoming an American Red Cross Water Safety Instructor Trainer. Caitlin Baily was also recognized with a Certificate of Appreciation for becoming an American Red Cross Lifeguard Instructor Trainer. Ms Verley presented the Certificate of Appreciation to Ms Ellingson. MOTION: Narayanan moved, seconded by Freiberg, to accept the Red Cross Awards presented to Jasmine Ellingson and the Parks & Recreation Department's Aquatic programs. Motion carried 4-0. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Narayanan added Item XIV.A.1. CITY COUNCIL MINUTES May 21, 2019 Page 4 MOTION: Freiberg moved, seconded by Narayanan, to approve the agenda as amended. Motion carried 4-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, MAY 7, 2019 B. CITY COUNCIL MEETING HELD TUESDAY, MAY 7, 2019 MOTION: Narayanan moved, seconded by Nelson, to approve the minutes of the City Council workshop held Tuesday, May 7, 2019, and the minutes of the City Council meetings held Tuesday, May 7, 2019, as published. Motion carried 4-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. INTERNATIONAL SCHOOL OF MN LLC by International School of MN LLC. Second Reading of Ordinance 13-2019-PUD-7-2019 for PUD District Review with Waivers on approximately 55 acres (Ordinance No. 13-2019-PUD-7-2019 for Zoning District Review; Resolution No. 2019-59 for Site Plan) C. ADOPT RESOLUTION NO. 2019-60 APPROVING FINAL PLAT OF BEVERLY RIDGE D. ADOPT RESOLUTION NO. 2019-61 APPROVING FINAL PLAT OF SMITH VILLAGE E. APPROVE AGREEMENT WITH RES PYRO FOR JULY 4TH FIREWORKS DISPLAY F. APPROVE AGREEMENT WITH LOGIS AND OPG-3 FOR LASERFICHE DOCUMENT MANAGEMENT SOFTWARE G. APPROVE AGREEMENT WITH EPA FOR GARDEN ROOM AV EQUIPMENT INSTALLATION H. ADOPT RESOLUTION NO. 2019-62 ACCEPTING STATE AID ADVANCE FUNDING I. APPROVE AMENDMENT NO. 1 TO GO BOND GRANT AGREEMENT J. ADOPT RESOLUTION NO. 2019-64 ACCEPTING CONVEYANCE OF REAL PROPERTY, OUTLOT A AT RILEY CREEK CITY COUNCIL MINUTES May 21, 2019 Page 5 K. APPROVE GRANT AGREEMENT FOR CLEAN ENERGY EXHIBIT L. ADOPT RESOLUTION NO. 2019-63 SUPPORTING A GRANT APPLICATION TO HENNEPIN COUNTY TRANSIT ORIENTED DEVELOPMENT PROGRAM M. AWARD CONTRACT TO PUMP AND METER INC. FOR FUEL ISLAND REPLACEMENT MOTION: Nelson moved, seconded by Freiberg, to approve Items A-M on the Consent Calendar. Motion carried 4-0. IX. PUBLIC HEARINGS/MEETINGS X. PAYMENT OF CLAIMS MOTION: Narayanan moved, seconded by Nelson, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Freiberg, Narayanan, Nelson, and Case voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS,AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS 1. Cable Boxes in Poor Condition—Council Member Narayanan Council Member Narayanan said he has discussed with City Manager Getschow his observation of a number of cable and other utility boxes in rusted and poor condition as he travels around Eden Prairie. He appealed to residents to call the cable and utility companies to ask them to maintain the boxes. He asked if the City has any aesthetic standards that would address this issue. Getschow replied we do have some general provisions in our City Code as well as some aesthetic standards. The utility operators have a right to be in our right-of-way;however, there is an expectation that equipment is kept in decent repair and in good condition. Staff can follow up on any complaints, and residents can also contact the utilities directly and ask them to keep the boxes in reasonable condition. Aho noted the City uses a tool called"See, Click, Fix," which is an application available on mobile devices. Residents can use the tool to take a picture of CITY COUNCIL MINUTES May 21, 2019 Page 6 something that needs attention in the City, and the application will geotag the item where the photo was taken. City staff can then see the problem and know where it is located. B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Narayanan moved, seconded by Freiberg, to adjourn the meeting. Motion carried 4-0. Acting Mayor Aho adjourned the meeting at 7:55 p.m.