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City Council - 05/07/2019 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, MAY 7, 2019 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Mark Freiberg, P G Narayanan, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. 1 MILLION CUPS Patrick Donohue,representing 1 Million Cups, gave a PowerPoint presentation about 1 Million Cups. The organization was started in 2012 by the Kauffman Foundation. It is a free program designed to educate, engage and inspire entrepreneurs around the country. He said the local Eden Prairie group meets every Wednesday morning at one of three different locations. The organization gives local entrepreneurs an opportunity to tell their stories and to receive help and support from community members in a safe place. Nelson asked how people could find out where the weekly meetings are held. Mr. Donohue replied the information is posted on their website, lmillioncups.com/edenprairie. B. SENIOR AWARENESS MONTH PROCLAMATION Mayor Case read a proclamation proclaiming May 2019 as Senior Awareness Month. He presented the proclamation to representatives of the Eden Prairie Senior Center. CITY COUNCIL MINUTES May 7, 2019 Page 2 C. ACCEPT DONATION FROM COMCAST TO EDEN PRAIRIE CRIME FUND OF $5,000 FOR SAFETY CAMP(Resolution No. 2019-54) Chief Weber said Comcast made a donation of$5000 to the Eden Prairie Crime Fund to go towards Safety Camp. MOTION: Aho moved, seconded by Nelson, to adopt Resolution No. 2019-54 accepting the donation of$5,000 for the Eden Prairie Crime Fund that was donated from Comcast to go towards Safety Camp. Motion carried 5-0. D. PEACE OFFICER MEMORIAL DAY PROCLAMATION Mayor Case read a proclamation proclaiming the week or May 12-16, 2019, as National Police Officer Memorial Week 2019 in the City of Eden Prairie, with Wednesday, May 15, 2019, designated as Peace Officers Memorial Day. E. HUMAN RIGHTS AWARDS Getschow said members of the Human Rights & Diversity Commission (HRDC) will present three Human Rights awards. Katherine Lucht, representing the HRDC, reviewed the goal of the Eden Prairie Human Rights awards to recognize outstanding individuals, nonprofits,businesses and youth that promote and encourage human rights and diversity. She read the Eden Prairie Manifesto and noted this is the 26th anniversary of that document. Greg Leeper, Chair of the HRDC, presented the Individual Award to Christine Erickson for her work to raise awareness of human trafficking. Nikhita Dhar, HRDC Student Representative,presented the Youth Award to Miske Ali for her work to advocate for Muslim students at Eden Prairie High School. Meghana Chimata, HRDC Student Representative,presented the Nonprofit Award to Onward Eden Prairie, an organization that strives to ensure all young adults have a place to sleep and to provide them with a case manager if needed. Case thanked the HRDC Commission members for their work and noted it would be a good time for the current Council Members to reaffirm the Eden Prairie Manifesto at an upcoming meeting. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Narayanan moved, seconded by Freiberg, to approve the agenda as published. Motion carried 5-0. VI. MINUTES CITY COUNCIL MINUTES May 7, 2019 Page 3 A. COUNCIL WORKSHOP HELD TUESDAY,APRIL 16, 2019 B. CITY COUNCIL MEETING HELD TUESDAY,APRIL 16, 2019 MOTION: Nelson moved, seconded by Aho, to approve the minutes of the City Council workshop held Tuesday, April 16, 2019, and the minutes of the City Council meetings held Tuesday, April 16, 2019, as published. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. BEVERLY HILL by Great Oaks 2nd°LLC. Second Reading of Ordinance No. 11-2019 for Zoning District Change from Rural to R1-9.5 on 6.86 acres (Ordinance No. 11- 2019 for Zoning Change) C. SMITH VILLAGE by United Properties. Second Reading of Ordinance 12-2019- PUD-6-2019 for PUD District Review with Waivers and Zoning District Change from PUB and I-GEN to RM-2.5 on 7.16 acres; Resolution 2019-55 for Site Plan Review on 7.16 acres (Ordinance No. 12-2019-PUD-6-2019 for PUD District/Zoning Change; Resolution No. 2019-55 Preliminary Plat) D. AWARD CONTRACT TO MIDWEST PLAYSCAPES FOR RESURFACING OF RUBBER SAFETY SURFACE AT ROUND LAKE PARK SPLASH PAD AND PLAY AREA E. DIRECT STAFF TO NOT WAIVE MONETARY LIMITS ON MUNICIPAL TORT LIABILITY ESTABLISHED BY MINNESOTA STATUTES 466.04 F. APPROVE AGREEMENT WITH HTPO FOR PRELIMINARY DESIGN SERVICES FOR PIONEER TRAIL RECONSTRUCTION PROJECT G. APPROVE AGREEMENT WITH BLUE WATER SCIENCE FOR 2019 WATER QUALITY MONITORING PROGRAM H. APPROVE AGREEMENT WITH J&N WEED HARVESTING FOR WEED HARVESTING IN MITCHELL AND RED ROCK LAKES I. ADOPT RESOLUTION NO. 2019-56 APPROVING PURCHASE OF PROPERTY FROM STATE OF MINNESOTA FOR CONVEYANCE NO. 2018- 0129 J. AWARD CONTRACT TO BITUMINOUS ROADWAYS FOR 2019 MILL AND OVERLAY PROJECT CITY COUNCIL MINUTES May 7, 2019 Page 4 K. AWARD CONTRACT TO PEARSON BROTHERS, INC. FOR 2019 SEALCOAT PROJECT L. AWARD CONTRACT TO FORD OF HIBBING TO PURCHASE NEW 2020 FORD UTILITY INTERCEPTOR HYBRID M. AWARD CONTRACT TO US DIGITAL DESIGNS FOR G2 FIRE STATION ALERTING SYSTEM N. AWARD CONTRACT TO RACOM FOR INSTALLATION OF USDD PHOENIX G2 ALERTING SYSTEM MOTION: Aho moved, seconded by Narayanan, to approve Items A-N on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS/MEETINGS A. INTERNATIONAL SCHOOL OF MN LLC by International School of MN LLC. Resolution 2019-57 for PUD concept review on approximately 55 acres; First reading of an ordinance for PUD district review with waivers on approximately 55 acres (Ordinance District Change; Resolution No. 2019-57 PUD Concept) Getschow said the applicant is requesting approval to construct a 5,742 square foot cafeteria and classroom addition onto the west side of the existing middle school classroom building at the International School of Minnesota. The 55-acre property is located at 6385 Beach Road, which is east of Highway 494 and south of Highway 62. The campus includes six buildings. The proposed addition includes a new dining area and full service kitchen on the first floor and a new high tech physics lab and classroom, a biology lab and classroom, and a small office space on the second floor. John Harriss, Harriss Associates, gave a PowerPoint presentation reviewing the site plan and construction details for the proposed addition. He noted he has been involved in every building project at the International School since it was built in 1985. Nelson commented there are a lot of lovely, large windows included in the plans. She asked if they will be properly tinted so not too much heat comes in during the summer or is lost in winter. Mr. Harriss replied the windows will be tinted for solar reflection. They will have sun shades on the south and west, and the windows are designed specifically for south and west elevations. Freiberg asked how many trees will be impacted. Mr. Harriss replied none of the large trees on the site will be impacted. There were no comments from the audience. CITY COUNCIL MINUTES May 7, 2019 Page 5 MOTION: Nelson moved, seconded by Aho, to close the public hearing; to adopt Resolution No. 2019-57 for Planned Unit Development concept review on approximately 55 acres; to approve the 1st reading of Planned Unit Development district review with waivers on approximately 55 acres; to direct staff to prepare a development agreement incorporating staff and commission recommendations and Council conditions; to authorize the issuance of an early land alteration permit for the International School at the request of the developer subject to the conditions outlined below; and to authorize the issuance of an early footing and foundation permit for the International School at the request of the developer subject to conditions. Case said he had the opportunity to look at the area to be used for the addition, and it will be very low impact addition. He noted the school is on an incredible piece of land. VOTE ON THE MOTION: Motion carried 5-0. B. VACATION OF DRAINAGE, UTILITY,AND SANITARY SEWER EASEMENTS FOR SMITH VILLAGE (Resolution No. 2019-58) Getschow said the property owners have requested the vacation of a number of drainage, utility and sanitary sewer easements to facilitate the development of the Smith Village project. There were no comments from the audience. MOTION: Aho moved, seconded by Narayanan, to close the public hearing; and to adopt Resolution 2019-58 vacating drainage, utility and sanitary sewer easements. Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Narayanan moved, seconded by Nelson, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Freiberg, Narayanan, Nelson, and Case voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS,AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS 1. Complaints about Trash Receptacles in Yards—Council Member Freiberg CITY COUNCIL MINUTES May 7, 2019 Page 6 Council Member Freiberg said he wanted to have a discussion about some of our residents' complaints about trash receptacles being left around front yards. Because of the number of complaints received,he wanted to be proactive and bring forth the issue. He noted 95% of the offenders have complied with the ordinances for trash receptacles after having learned about the requirements in the past. He thought we need some education on our website regarding the ordinance for both residential and commercial sites. for residential areas, as well as commercial sites, to be proactive about the concerns. Case commented we have a lot of ordinances in our City that help us be neighborly, such as the ordinance regarding the placement of sheds. This type of ordinance is only enforced by complaint. He asked about the process when it comes to trash cans left out longer than required. Getschow replied it is a complaint-based process. We have staff that follow-up with visits and letters. The same thing occurs for tall grass and outdoor storage complaints and other quality of life issues. In the case of trash receptacles, we usually get immediate compliance, and education plays a big role in that compliance. He noted we do not check stores on a daily basis. Case said Council Member Freiberg raises a good idea and asked if staff would discuss this at a staff meeting and explore some ideas for getting the information on our social media. 2. Appointments to the Housing Task Force Case said the Council Members discussed the appointments during the workshop session this evening. He noted by establishing the Housing Task Force the City would be joining the County in the forefront of investigating and addressing the affordable housing issue. He said the Council discussed having ten members on the task force at the workshop tonight; however, in the meantime Carol Bomben was reached out to and she has agreed to serve as the eleventh member, if it is agreeable with the other Council Members. The consensus was to add Ms Bomben at the eleventh member. MOTION: Aho moved, seconded by Narayanan, to appoint John Howe- Pullis, Lyndon Moquist, Anne Peacock, Carol Bomben, Emily Seiple, Joan Palmquist, Kenneth Robinson, Marlene Fischer, Mohamed Nur, Pedro Curry and Terry Farley to the Housing Task Force, and recommending Joan Howe- Pullis as Chair and Lyndon Moquist as Vice Chair of the Housing Task Force. Nelson commented the task force is a great idea, and suggested the they could also address other types of housing as well as affordable housing. Case said he would like to see the emphasis on the great need for affordable housing because there are people who cannot find housing to live in at their current income levels. Our housing needs for the next 10-30 years will include a CITY COUNCIL MINUTES May 7, 2019 Page 7 spectrum of all housing, but our focus right now is affordable housing. He noted the task force is tasked with three general areas: 1. Gather together all the information out there and meet with developers, realtors and the school district; 2. Locate all the programs that cities in the region, the state and the nation are using to encourage affordable housing; 3. Bring back to the Council a long list of options that are recommended as possibilities to address this crisis that is unfolding in the Twin Cities area. Nelson said she would like to add the topic of how we promote what we want with the limited land we have left. She also wanted to know the tools available to us. Case said we want to know how we get more affordable housing and how other cities are doing it. Even though other cities may be doing this,he thought we are approaching it in a new and novel way. Aho said there ae a lot of tools out there. He thought it is good just to bring back the ideas to us and then we can prioritize them. Getschow said the goal of the task force is not just to come back and report; rather, his idea was to schedule periodic workshops to check back in with the City Council to make sure they are in synch. Nelson said she would like to get emails with any PowerPoint presentations the task force may receive. Narayanan said this is one of the most important tasks we have done. He noted Mayor Case and he recently met with one of the local businesses that is trying to look at interconnectedness. Freiberg said he started talking about this at his very first City Council meeting. He was excited we are going to be proactive by following this process. VOTE ON THE MOTION: Motion carried 5-0. Aho thanked all those who applied to serve on the task force. B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR CITY COUNCIL MINUTES May 7, 2019 Page 8 E. REPORT OF PUBLIC WORKS DIRECTOR 1. Contract for Ground Storage Water Reservoir and Pump Station Ellis gave a PowerPoint presentation about the ground storage water reservoir and pump station project. He said the facility will add an additional four million gallons of water storage for Eden Prairie, which will add resilience to the system. There has been some concern about water storage availability on the west side of town, and this project will help alleviate the concern. He said the site for the facility is the former MnDOT property near the Smith-Douglas- More House and Hwy 212. It is a nice location for the tower and is on public land. It is very near the original Eden Prairie Rail Depot, and the design of the building will recreate that environment. The site will be planted with native grasses, and there will be trees and landscaping between the site and Hwy 212. Ellis reviewed the three bids received, and noted staff recommends accepting the lowest bid of$7,957,353.00 which includes the base bid and alternates. Funding will largely come from water access charges and water enterprise bonds. Construction will start after the bid award, with construction completed by August, 2020. Nelson asked if the PVC pipe proposed for the facility will last as long as other types. Ellis replied PVC will last 100+years, and he has no reservation about using it. Aho asked about the height of the reservoir. Ellis replied there is about 30 feet above ground and 10-20 feet below. He noted they will have as much underground as is feasible. Freiberg asked about the length of the railroad tracks by the building. Ellis replied it will be about 250 feet. MOTION: Nelson moved, seconded by Narayanan, to award the construction contract for the ground storage water reservoir and pump station to Rice Lake Construction in the amount of$7,957,353.00. Motion carried 5-0. F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT CITY COUNCIL MINUTES May 7, 2019 Page 9 MOTION: Narayanan moved, seconded by Freiberg, to adjourn the meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 8:18 p.m.