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City Council - 03/19/2019 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, MARCH 19, 2019 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Mark Freiberg, P G Narayanan, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 p.m. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. ACCEPT DONATION OF $200 FROM BROOKDALE SENIOR LIVING FOR THE SENIOR CENTER VETERANS BREAKFAST (Resolution No. 2019-41) Lotthammer said this is a donation of$200 from Brookdale Senior Living towards the cost of the Senior Center Veterans Breakfast. Case noted we appreciate all groups that have made similar donations to the Senior Center activities. MOTION: Aho moved, seconded by Freiberg, to adopt Resolution No. 2019-41 accepting the donation of$200 from Brookdale Senior Living towards the Veterans Breakfast at the Senior Center. Motion carried 5-0. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Narayanan moved, seconded by Aho, to approve the agenda as published. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, MARCH 5, 2019 CITY COUNCIL MINUTES March 19, 2019 Page 2 B. CITY COUNCIL MEETING HELD TUESDAY, MARCH 5, 2019 MOTION: Aho moved, seconded by Narayanan, to approve the minutes of the City Council workshop held Tuesday, March 5, 2019, and the minutes of the City Council meetings held Tuesday, March 5, 2019, as published. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. ADOPT RESOLUTION NO. 2019-42 AFFIRMING EDEN PRAIRIE'S COMMITMENT TO PROMOTE AWARENESS OF THE 2020 CENSUS C. ADOPT RESOLUTION NO. 2019-43 PRELIMINARILY AUTHORIZING ISSUANCE OF REVENUE BONDS FOR THE EDENDALE MULTIFAMILY HOUSING DEVELOPMENT D. ADOPT RESOLUTION NO. 2019-44 APPROVING GO BOND AGREEMENT WITH THE STATE OF MINNESOTA FOR THE QUIET ZONE PROJECT E. AWARD CONTRACT TO PLEHAL BLACKTOPPING LLC FOR STERLING FIELD PARK HARD COURT RECONSTRUCTION PROJECT F. AWARD CONTRACT TO DIVERSIFIED CONSTRUCTION FOR POLICE DEPARTMENT OFFICE AREA REMODEL G. AWARD CONTRACT TO VALLEY PAVING, INC. FOR HENNEPIN TOWN ROAD TURN LANE IMPROVEMENTS PROJECT H. APPROVE AGREEMENT WITH REPUBLIC SERVICES FOR ASSISTING WITH ANNUAL COMMUNITY CLEAN UP DAY I. AWARD CONTRACT TO NORTHSTAR MUDJACKING FOR 2019 MUDJACKING OF CONCRETE CURB AND SIDEWALK PANELS TO J. APPROVE DELEGATION AGREEMENT WITH MN DEPARTMENT OF NATURAL RESOURCES FOR AQUATIC INVASIVE SPECIES PREVENTION K. APPROVE AGREEMENT WITH BRYCER,LLC FOR THE COMPLIANCE ENGINE CITY COUNCIL MINUTES March 19, 2019 Page 3 MOTION: Nelson moved, seconded by Freiberg, to approve Items A-K on the Consent Calendar. Narayanan asked for clarification of Item C. Rosow said this item is a preliminary step to setting a public hearing for the issuance of revenue bonds for the Edendale multifamily housing development. This action is needed to apply to various state agencies for bonding authority and is not a final approval. Narayanan asked if this will come back to the Council. Rosow replied it will. Getschow noted this is conduit financing. He said the City is not liable for the bonds, and the project will use the City's positive credit rating in order to develop multifamily housing. Edendale would come back to the Council with their project plans to improve the property. Case noted there really isn't a down side to this, and there potentially are a lot of upsides. VOTE ON THE MOTION: Motion carried 5-0. IX. PUBLIC HEARINGS/MEETINGS X. PAYMENT OF CLAIMS MOTION: Narayanan moved, seconded by Nelson, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Freiberg, Narayanan, Nelson, and Case voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS,AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR 1. Award Base Bid and Alternates 1 & 2 and Authorize Contract with Ebert Construction for Staring Lake Building Reconstruction Project Lotthammer explained this item approves the City awarding a bit and entering into a contract with Ebert Construction for the reconstruction of the Staring Lake building. He gave a PowerPoint presentation about the project and noted part of the project is a reconfiguration and redo of the parking lot after the CITY COUNCIL MINUTES March 19, 2019 Page 4 building is completed. There are two alternates included in the bid: enhanced stormwater treatment, and the pavilion on the side of the building. He reviewed the design process and noted the architect, Dan O'Brien,has designed several other buildings in the City. The Staring Lake facility is used by a lot of people because of the play structures, the pickleball courts, and the winter sledding and skating facilities. We need a structure that will support the level of activity and use at the park. Lotthammer said the Planning Commission reviewed the project, and the project was brought to the Parks Commission many times for their ideas and review. Staff also received expert input for the design details regarding energy efficiency. The project will update the current septic system to City sewer and water. There is high demand from residents and community groups for rental of the facility, and it provides support for pickleball players and general park visitors. He reviewed the floor plan of the building and the pavilion. He noted staff is working with the Watershed District, and they may provide some funding for the enhanced stormwater treatment. Lotthammer reviewed the bids received for the project and noted he believed these are reasonable bids for the project. He said funding will come from the Park Improvement Fund, the Capital Reinvestment Fund, a Hennepin County grant, and the Watershed District. Freiberg asked why there was such a discrepancy for the stormwater treatment alternate included in the second bid. Lotthammer replied we don't know for sure,but we take the bid as it is submitted when the bids are opened. Aho noted in the past on other projects we have looked for private partners to partner with the City, as was the case for the Cambria Room at the Community Center. He asked if staff has looked at anything like that for the project. Lotthammer replied they haven't at this point. He thought the larger room in the facility will be popular enough so there would be opportunities for naming rights there. Aho then asked if staff will investigate those opportunities. Lotthammer replied they will. Aho commented we could make it a potentially nicer facility if we get someone to partner with us. Narayanan asked if we have partnered with businesses in the past for naming rights. Lotthammer replied we have a long history of that. We cooperated with the Hockey Association for the third sheet of ice, and other entities have put their names on certain other City facilities. We also offered pickleball court users the opportunity to put their names on the pavers there. Narayanan inquired about the sustainable features in the project. Lotthammer replied there is a highly efficient heating and air conditioning system, a very sophisticated monitoring system for the building, and the enhanced stormwater treatment alternate. CITY COUNCIL MINUTES March 19, 2019 Page 5 Narayanan asked how many people the room will hold. Lotthammer said the capacity with the round tables set up for a banquet would be about 80 people. It will be a good facility for small receptions or family gatherings and fits nicely into our system as another rental facility alongside the Senior Center and the Community Center. Narayanan asked if there is an audio-visual system in the building. Lotthammer said there will be projector capability in the large room. Nelson noted she liked the look of the project, especially the fact the lake will be visible from the large room. She asked if we considered putting solar panels on top of the building. Lotthammer replied staff talked about that;however, the roof did not seem to be the best place for the panels. There is an area off to the side of the building that might be used for the solar panels. Nelson said she would love if we could find some way to do that, either as part of the project or added on later. Case commented at some point, as we experience climate change, all buildings will need to be self-sustaining. He liked the way this project is being done and would like to retrofit this and other City buildings with solar off to the side. He noted $1,500,000 is a lot of money; however, this isn't an afterthought. Buildings like this have been programmed for a decade or more. Our CIP plan includes the replacement of our buildings. These expenditures continue to ensure we maintain our high quality of life. That will make people want to move here and will allow property values to remain high. It is part of the mix of maintaining a quality city. Freiberg noted the building is expected to last about 40 years, which means we will be getting $35,000 a year in use from it. MOTION: Aho moved, seconded by Nelson, to accept the base bid and Alternates 1 & 2 and to authorize entering into a contract with Ebert Construction for the construction of Staring Lake Pavilion Project. Motion carried 5-0. Aho asked when construction will start. Lotthammer replied we have to go through the permitting process, and there are road restrictions affecting the demolition process. We could start as early as the end of April with the scheduled completion towards early fall. E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY CITY COUNCIL MINUTES March 19, 2019 Page 6 XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Nelson moved, seconded by Narayanan, to adjourn the meeting. Motion carried 5- 0. Mayor Case adjourned the meeting at 7:36 p.m.