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City Council - 03/05/2019 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, MARCH 5, 2019 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Mark Freiberg, P G Narayanan, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, City Engineer Rod Rue, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 p.m. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. ACCEPT DONATION OF $14,895 FROM EDEN PRAIRIE CRIME PREVENTION FUND FOR PURCHASE AND TRAINING OF A NEW POLICE CANINE (Resolution No. 2019-37) Police Chief Weber reviewed the history of canine aides in Eden Prairie and the importance of support received over the years from the Dr. John Wright family. This generous donation of$14,895 from the Wright family and the Eden Prairie Crime Prevention Fund will pay for both the purchase of the new canine as well as the cost of training. MOTION: Aho moved, seconded by Nelson to adopt Resolution No. 2019-37 accepting the donation of$14,895.00 from the Eden Prairie Crime Prevention Fund for the purchase of a new police canine. Motion carried 5-0. B. 2018 QUALITY OF LIFE SURVEY RESULTS PRESENTATION Case said every two years the City brings in a vendor to conduct a survey of our residents on the quality of life in Eden Prairie. The Council received a report about the 2018 Quality of Life Survey from the vendor, National Research Center(NRC), at the workshop tonight. CITY COUNCIL MINUTES March 5, 2019 Page 2 Morgan Adams, NRC Project Manager, gave a PowerPoint summary of the 2018 Quality of Life survey. She noted 2000 households received the survey mailings, and 494 completed surveys were returned. There were an additional 1500 households that chose to participate in the survey, giving a total of 1994 responses to the 2018 survey. The results of the survey were compared to the national, state and regional benchmarks. She noted it is very difficult to score either higher or lower than the benchmarks as the score must be at least ten points higher or lower than the average score. She reported there were no items in Eden Prairie that rated lower than the benchmarks. Eden Prairie was rated as having an excellent or good quality of life by 95% of the survey respondents. Ms Adams reported survey respondents were asked for their perception of problems in the City. Responses to that question included 30% that listed traffic speeding and 26% that listed vandalism and property crime. Some of the responses represented a slight increase over the 2014 and 2016 surveys. Narayanan pointed out the survey numbers represent respondents' perceptions and are not actual numbers. Ms Adams continued her review of the 2018 survey and said 95% of the respondents rated the parks, recreation and natural environment as excellent or good. In addition, 94% rated the overall quality of City services as excellent or good. Aho thanked Ms Adams and NRC for doing the survey and commented these are great results. He thanked all City staff for making us shine as a city. Narayanan commented it was exciting to hear that we are consistently above the national average and above our peers. The results are better than in previous years, and we need to keep up with those results. Nelson noted the Council plans to keep the positive results going and plans to keep City government small and efficient. Freiberg commented it was exciting that we saw no downward trends in the survey results. Case commented we appreciate the work done by Ms Adams and NRC. He noted this Council is standing on the shoulders of all the Council Members who served before us. A survey like this coming from our residents represents a validation of all the decision making that came before us and shows that our plans are on track. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Narayanan moved, seconded by Freiberg, to approve the agenda as published. Motion carried 5-0. VI. MINUTES CITY COUNCIL MINUTES March 5, 2019 Page 3 A. COUNCIL WORKSHOP HELD TUESDAY, FEBRUARY 19, 2018 B. CITY COUNCIL MEETING HELD TUESDAY, FEBRUARY 19, 2018 MOTION: Nelson moved, seconded by Freiberg, to approve the minutes of the City Council workshop held Tuesday, February 19, 2019, and the minutes of the City Council meetings held Tuesday, February 19, 2019. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. GROUND STORAGE WATER RESERVOIR & PUMP STATION by City of Eden Prairie. Second reading of Ordinance 6-2019-PUD-4-2019 for PUD District review with waivers and Zoning District change to Public on 6.55 acres; Resolution 2019-38 for Site Plan review on 6.55 acres (Ordinance No. 6-2019-PUD-4-2019 for PUD District/Zoning Change; Resolution No. 2019-38 for Site Plan Review) C. APPROVE SECOND READING OF ORDINANCE NO. 7-2019 AMENDING CITY CODE CHAPTER 9, RELATING TO MINNESOTA STATE FIRE CODE AND FIRE ALARM SYSTEMS AND ADOPT RESOLUTION NO. 2019-39 APPROVING SUMMARY ORDINANCE D. APPROVE AGREEMENT FOR CONSTRUCTION ADMINISTRATION AND MATERIAL TESTING SERVICES WITH WSB FOR HENNEPIN TOWN ROAD TURN LANE PROJECT E. APPROVE PUBLIC WORKS EQUIPMENT SHARING AGREEMENT F. DECLARE SQUAD CAR#234 AS SURPLUS EQUIPMENT AND AUTHORIZE PURCHASE OF A 2019 DODGE CHARGER G. AWARD CONTRACT TO MIDSTATES EQUIPMENT FOR PURCHASE OF NUVO CRACK SEALANT H. AWARD CONTRACT TO PEMBER COMPANIES, INC. FOR SINGLETREE LANE NORTH STREETSCAPE PROJECT I. AWARD CONTRACT PROJECT TO ODESSA II, LLC FOR SINGLETREE LANE SOUTH STREETSCAPE J. APPROVE AGREEMENT FOR CONSTRUCTION ADMINISTRATION AND MATERIAL TESTING SERVICES WITH WSB FOR SINGLETREE LANE NORTH STREETSCAPE PROJECT CITY COUNCIL MINUTES March 5, 2019 Page 4 K. APPROVE AGREEMENT FOR CONSTRUCTION ADMINISTRATION AND MATERIAL TESTING SERVICES WITH WSB FOR SINGLETREE LANE SOUTH STREETSCAPE PROJECT L. AWARD CONTRACT TO ST. CROIX RECREATION FOR PLAY STRUCTURE REPLACEMENTS AT BLUFFS WEST 1 & 2 AND NESBITT PRESERVE PARKS M. APPROVE AMENDED AND RESTATED PROJECT MANAGEMENT AGREEMENT AND CONSENT TO FIRST AMENDMENT TO ESCROW AGREEMENT FOR CASCADE AT TOWN CENTER Regarding Item L, Freiberg noted this contract represents a fair amount of money, and he asked if it is critical we replace that play structure. Lotthammer explained play structures in major parks tend to need replacement every 12-15 years while those in smaller parks may go 15-20 years. We perform safety inspections of all structures every year, so we have a really good feel for the safety and reliability of the equipment. We use the Capital Improvement Plan (CIP) to program dollars for future years and to set up a replacement schedule. This item includes three different play structures at three different parks. Freiberg asked if this would be more of a preventative measure. Lotthammer replied we may have taken some structures out if they cannot be fixed at the time. Case explained we see the list of replacements in our 10-year CIP, and asked when the next review of that plan would occur. Lotthammer replied we have our list,but sometimes make changes. We have had quite a bit of replacement over the last 5-10 years. Case suggested staff send out the CIP to Council Members in the next few weeks so the new Council Members can become familiar with the CIP. MOTION: Narayanan moved, seconded by Aho, to approve Items A-M on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS/MEETINGS A. 2019 CDBG FUNDS (Resolution No. 2019-40) Getschow said the 2019 Community Development Block Grant(CDBG) allocation has not yet been announced by the office of Housing and Urban Development(HUD). However, the Human Services Review Committee used the conservative estimate of $220,000 in grant funding plus $100,000 in program income funds to make the funding recommendations. Once the actual amount is received, the Housing Rehabilitation Program will be increased or decreased accordingly. Aho asked about the total amount of the allocation last year. Jeremiah replied the CDBG allocation was $340,000. CITY COUNCIL MINUTES March 5, 2019 Page 5 Deb Taylor, Senior Community Services, noted her organization has some office space in the Eden Prairie Senior Center. The Household and Outside Maintenance for the Elderly (HOME) program hires older people in the community and recruits community volunteers to do work for homeowners to help seniors remain in the community. They have hired a handyman, maintain a staff of cleaning people to help with household chores, and provide help with yard clean-up. They assist people over 60 from all income levels. She explained the cost for services provided is based on the ability to pay, and 2/3 of those they help are unable to pay the full cost of the services. She thanked the Council for their support. Narayanan asked how many residents they serve in Eden Prairie. Ms Taylor replied they served 33 in 2017, 35 in 2018, and expect to help 38 in 2019. Case asked if our website is open for our non-profits to use. Getschow replied we have links to the organizations. Jan Palmer, representing PROP, said the CDBG funds are very critical to PROP's work. They have many services to help families and helped over 80 families avoid eviction last year. Over 20 families used the car repair program. She noted it is often a struggle for families to stay in Eden Prairie, and these funds help them do that. She thanked the Council for their support. MOTION: Aho moved, seconded by Nelson, to close the public hearing and to adopt Resolution No. 2019-40 approving the use of 2019 CDBG funds as recommended by the Eden Prairie Human Services Review Committee. Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Narayanan moved, seconded by Freiberg, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Freiberg, Narayanan, Nelson, and Case voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS,AND COMMUNICATIONS XIII. APPOINTMENTS A. 2019 COMMISSIONS Case explained the Council relies on our commissions for advice and often tries to place those with expertise on a particular commission. The Council interviews all applicants, and this year we were able to place the vast majority of applicants on commissions. He encouraged those who did not receive a commission appointment to stay involved in the community and to reapply next year. CITY COUNCIL MINUTES March 5, 2019 Page 6 MOTION: Narayanan moved to appoint to the Conservation Commission Debjyoti Dwivedy, Jeanne DeSanctis, and Priya Senthilkumar with terms ending March 31, 2022; and JoAnn McGuire and Aaron Poock with terms ending March 31, 2021; Aho moved to appoint to the Flying Cloud Airport Advisory Commission Daniel Kiely with a term ending March 31, 2022; Nelson moved to appoint to the Heritage Preservation Commission Valerie Ross, Pamela Spera, and Cheryl Kessler with terms ending March 31, 2022; Freiberg moved to appoint to the Human Rights and Diversity Commission Shahram Missaghi, Leslie Philmon, Tyler Aman, and Philip Skeie with terms ending March 31, 2022; and Sana Elassar and Asad Aliweyd with terms ending March 31, 2021; Narayanan moved to appoint to the Parks, Recreation & Natural Resources Commission Kirk Spresser, Kim Harris, and Kenneth Ross with terms ending March 31, 2022; and Aho moved to appoint to the Planning Commission Ann Higgins and Balu Iyer with terms ending March 31, 2022. Seconded by Nelson. Motion carried 5-0. B. 2019 COMMISSION CHAIRS & VICE CHAIRS Case said Chairs and Vice Chairs of the commissions are appointed annually. MOTION: Nelson moved to appoint Anna Anderson Chair and Kate Lohnes Vice Chair of the Conservation Commission; Freiberg moved to appoint Keith Tschohl Chair and Bob Barker Vice Chair of the Flying Cloud Airport Advisory Commission; Narayanan moved to appoint Steve Olson Chair and Tara Kalar Vice Chair of the Heritage Preservation Commission; Aho moved to appoint Gregory Leeper Chair and Shahram Missaghi Vice Chair of the Human Rights and Diversity Commission; Nelson moved to appoint Larry Link Chair and Patrice Erickson Vice Chair of the Parks, Recreation and Natural Resources Commission; and Freiberg moved to appoint Andrew Pieper Chair and Ed Farr Vice Chair of the Planning Commission. Seconded by Narayanan. Motion carried 5-0. Case noted we appreciate the Chairs and Vice Chairs for their extra work and leadership. XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR CITY COUNCIL MINUTES March 5, 2019 Page 7 F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Freiberg moved, seconded by Aho, to adjourn the meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 7:49 p.m.