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City Council - 01/22/2019 - Workshop APPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY,JANUARY 22, 2019 CITY CENTER 5:00—6:25 PM, HERITAGE ROOMS 6:30—7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Kathy Nelson, Mark Freiberg, and PG Narayanan CITY STAFF: City Manager Rick Getschow, Police Chief Greg Weber, Interim Fire Chief Kevin Schmieg, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Katie O'Connor Workshop - Heritage Rooms I and H(5:00) I. COMMISSION WORK PLANS Mayor Case introduced the subject of appointments that will be voted on for the Council Meeting. It has been decided which Council Members will serve on various Commissions. A. CONSERVATION COMMISSION Conservation Commission Staff Liaison, Beth Novak-Krebs, introduced the Commission's four focus areas of energy, landscape and pollinators, water, and solid waste. In 2018, their accomplishments include events and outreach such as the Chamber of Commerce Home and Garden Expo, Arbor Day/Green Fair, Interfaith Energy Event, and the Citywide Open House. The Commission also prepared educational materials and displays for the events they participated in such as energy displays, pledge cards for the four focus areas, outreach quizzes and information cards, and developing class content for Sustainable Eden Prairie classes. The Commission provided input and support for the Solid Waste Management Plan, Sustainable Eden Prairie Awards, and the Energy Action Plan implementation. In 2018 Commissioners toured the DemCon Waste Processing Facility;held a joint meeting with the Parks, Recreation and Forestry Commission; provided presentations to student Commissioners, and expanded their knowledge of various City rebates. The Commission has also worked towards building partnerships with organizations such as Metro-wide Environmental Commissions, Xcel Energy, MN Bee Squad, Conservation Minnesota, Wild Ones, Citizen's Utility Board, watershed districts, and Alliance for Sustainability. Novak-Krebs stated in 2019 the Commission intends to participate in the Chamber of Commerce Home and Garden Expo, Arbor Day/Green Fair, Riley Purgatory Bluff Creek Watershed District Fiftieth Anniversary Events, and workshops with multifamily residents and building managers. The Commission also identified five special projects they would like to focus on in addition to the events they participate in: multi-family engagement, Adopt a Storm Drain and Irrigation Controller Rebate City Council Workshop Minutes January 22, 2019 Page 2 Program promotion,pollinator demonstration garden, and a solar display in the Community Center. In 2019 they anticipate finalizing content for Sustainable Eden Prairie classes and for multi-family outreach material. These materials are created in partnership with the City's communications division. The Commission will provide input and support for Sustainable Eden Prairie goals, shoreland code updates, and the implementation of the Solid Waste Management Plan. In 2019 the Commission has considered touring Fire Station number two, reviewing the Arboretum's stormwater management practices, touring Eden Gardens and Elim Shores, holding joint meetings with other Commissions, and incorporating updates on Sustainable Eden Prairie. Additionally, the Commission would look for additional partnerships with Housing and Community Services, PROP shop, other City Commissions, and Communications. Council Member Aho inquired about partnerships, specifically with the watershed districts. He would like to see the Commission act as a liaison between the City and watershed districts. Getschow added the City is preparing a joint meeting with the watershed districts and the Commission could be a part of that conversation. Council Member Nelson noted organics recycling is a priority, and a solution will need to be implemented in a couple of years. Case discussed the initiatives of our vendors and neighboring communities. Hennepin County publicized their initiative of being all electric by 2030, and the City should consider the steps needed to move towards similar goals. Conservation Minnesota has grant money available, and he encouraged the Commission to look into informative labels that could be applied to organics carts. B. FLYING CLOUD AIRPORT ADVISORY COMMISSION Flying Cloud Airport Advisory Commission (FCAAC) Chair Keith Tschohl introduced the Commission's mission and presented an overview of their accomplishments and goals. In 2018 the FCAAC advised on airport operational changes related to the Super Bowl air traffic and temporary closure and reconstruction of the north parallel runway. There was a decrease in noise complaints over a two week window during the Super Bowl, which speaks highly of the communications done to inform residents. Deicing operations included vacuum recovery of fluids to prevent impact to watershed. The FCAAC received updates on apparent violations of the Ordinance No. 97 weigh limit and on the Metropolitan Airports Commission (MAC) efforts to reduce noncompliant operations. The Commission continued to engage with constituent groups over 2018, and they received "Noise 101" and"Environment 101" briefings from MAC and its consultants. The 2018 Federal Aviation Administration (FAA) Reauthorization act redefined the requirements for unlicensed hobby unmanned aircraft systems (UAS) flights and to authorize carriage of cargo for hire. The Commission also conducted a visit of Flying Cloud Airport (FCM) in May. Annually, the FCAAC provides a summary of operations and noise complaints. The Joint Airport Advisory Board (JAZB) submitted its draft ordinance in fall 2018 for a new airport zoning ordinance. January 2019 they received conditional approval from the Commissioner of Transportation. City Council Workshop Minutes January 22, 2019 Page 3 Aho thanks the Commission for their work on the JAZB draft ordinance and stated the final step of the process is a public hearing. Tschohl stated the 2019 FCAAC goals are a continuation of the work done in 2018. In 2019 there will be more developments on the UAS law changes. The Commission will continue to meet with airport staff and provide Council with annual comparisons. Nelson stated the City needs to have easily accessible communication materials on the City website about small drone toy regulations. Clear definitions need to be provided on which devices would cause disruptions to the airport operations. Tschohl responded the communicated definitions need to be in line with FAA regulations. Case added, similar to previous years,he would be interested in attempting to incorporate follow up with Commissions into the Council workshop schedule. He also encouraged the continued monitoring of discussions around weight limits. Tschohl stated there was a slight decrease in airport operations compared to 2017. FCM is the second busiest airport in Minnesota by terms of total number of operations. Fixed-based operator(FBO) fuel flowage and noise complaints increased in 2018. C. HUMAN RIGHTS & DIVERSITY COMMISSION Human Rights and Diversity Commission (HRDC) Vice Chair Joan Howe-Pullis and student Commissioner Nicole Mayer presented an overview of the Commission's accomplishments and goals. Howe-Pullis stated in 2018 they partnered in the following events: Acting Black Performance at Hennepin Technical College; PeopleFest! Celebration; Ending the Silence with National Alliance on Mental Illness Minnesota (NAMI MN) and Eden Prairie High School (EPHS) Helping Every At Risk Teen (HEART); the 5t" Annual Stop the Trafficking 5K with Grace Church; 2017 Human Rights Awards; Coffee with the Cops; Out North Film Screening and Panel Discussion in partnership with Hennepin Technical College and EPHS Gay Straight Alliance (GSA); and Unconventional Jobs, Unstoppable Women: MN Supreme Court Justice. In addition to partnering in these events, HRDC participated in listening sessions conducted by various community organizations. Mayer stated the HRDC 2019 goals are to elevate the visibility of the Commission by participating in community events; increase listening avenues within the community to better be informed of successes, needs, and issues; and enlist the cooperation of community organizations and residents promote awareness and appreciation of the City's Manifesto. HRDC will continue hosting the 2018 Human Rights Awards, community collaborative events, and supporting victims of bias crimes and review alleged Americans with Disabilities Act(ADA) violations. Council Member Narayanan stated there needs to be a focus on seniors and the Somali community needs as well. City Council Workshop Minutes January 22, 2019 Page 4 Case stated he would like HRDC to work in an advisory capacity on the housing issues. Howe-Pullis stated HRDC has been working on building those relationships and would like to work with the community to identify needs. D. HERITAGE PRESERVATION COMMISSION Heritage Preservation Commission (HPC) Staff Liaison Lori Creamer, Chair Steve Olson, and Commissioner Paul Thorp presented an overview of the accomplishments and goals. Olson stated in 2018 the City secured a number of grant funds such as the Legacy Grant for plans and specs of the upstairs area at Cummins Grill House, the Legacy Grant for interpretive signage at Lake Riley, and the Certified Local Government(CLG) scholarship for two participants to attend the annual conference. HPC continued to work on the street sign fundraiser with a portion of the proceeds designated to the restoration of the Flying Red Horse. Case inquired if a location has been determined for the Flying Red Horse. Olson responded a location has not been set. Case added there was discussion about it being placed in Round Lake Park. Thorp responded that would be a great location. Olson stated in 2018 Sever Peterson was awarded the fourth annual Preservation Award. HPC also reviewed potential projects for Glen Lake Children's Camp, conducted community outreach through the Humans of Eden Prairie video, and participated in the Citywide Open House. Olson stated in 2019 HPC will continue to work on their historic inventories and focus on education and public use of the City's historic resources. 2019 goals include pursuing grants for work at the Cummins Grill House, assist the Eden Prairie Historical Society (EPHS) with Legacy Grant Projects, and pursue grants for Re-Use study of the Dornkemper house. Case inquired if there is electricity or heat in the Dornkemper house. Creamer responded there is limited heat in the house. Olson stated after conversations with the Council last year, HPC will consider pursuing local designation for the Yorkville/Bloomington Road. In 2019 HPC will consider creative solutions for the Flying Red Horse restoration, partner with Park and Recreation and EPHS on Fall Harvest Celebration, and partner with facilities and parks and recreation on the Glen Lake Children's Camp assessment. Case inquired if the Yorkville/Bloomington Road is 90 percent privately owned. Thorp stated it is less than 90 percent privately owned. Creamer added the goal of HPC is to have the road and history acknowledged in some way. Council Member Freiberg stated he served three years on HPC, and he respects the dedication it takes to continue the work. Aho inquired how the relationship is with Glen Lake Children's Camp in regards to the renovations that need to be done. Creamer responded there was a recent meeting with the director of the Camp and conversations were had about the process of City Council Workshop Minutes January 22, 2019 Page 5 making those renovations. Parks and Recreation Director Lotthammer stated they continue to be reminded of the importance of historic preservation. Case noted he would like to see the Fall Harvest Celebration continue to evolve and grow. Creamer added HPC has recently become involved in the event. E. PARKS, RECREATION & NATURAL RESOURCES COMMISSION Parks, Recreation and Natural Resources Commission (PRNRC) Staff Liaison Jay Lotthammer introduced the Commission and its mission. In 2018 the PRNRC reviewed operational procedures and business practices including facility rentals, registrations, public participation guidelines, community center membership, wildlife management, native area conversions, and park boundaries. There were many accomplishments including the grand opening of the pickleball courts at Staring Lake, grand opening at Cedar Hills Park, grand opening at Riley Lake Park, grand opening of the ball fields at Round Lake Park, conducted a park tour with Commissioners to discuss upcoming updates,public art installation, listened to program area updates, and had discussions on the Staring Lake dog park and ski trail use. The current solution to the Staring Lake dog park and ski trail use has been the use of a temporary fence to continue to utilize a portion of that for a dog park. Commissioner Andy McGlasson stated the parks, recreation, and natural resources are a core value of the community. The City makes the most of its resources and is innovative. Commissioner Patrice Erickson added the Community Center has been innovative with their aquatics programs to meet the needs of diverse communities in the City. The Parks staff have been great resources for the PRNRC. Case inquired if there is a solution to relocating the ski trail at Staring Lake. Lotthammer responded it would be expensive due to all the resources EPHS has invested into the ski trail. Nelson added she received a call from a resident about the dog parks being icy. Lotthammer responded it seems all of the nearby dog parks have had issues with ice. F. PLANNING COMMISSION Planning Commission Vice Chair Ed Farr and Staff Liaison Julie Klima presented an overview of the 2018 accomplishments and 2019 goals. Many of the accomplishments include development projects such as Smith Village, Eden Bluff fourth addition (CH Robinson), Lion's Tap site improvements, Notermann residential development, Hampton Inn, Culvers, Abra Auto Body, Cascade at Town Center, Peterson residential development, and Southwest Transit Garage. Farr highlighted Smith Village as a project that is multi-generational and includes multiple product types such as senior cooperative units, workforce apartment units, and ownership townhomes. Hampton Inn upgraded their design and this development will be near the South West Light Rail Transit(SWLRT). Cascade at Town Center will convert a portion of ground floor uses from retail to residential. They have committed to affordability for the duration of the Tax Increment Financing (TIF) term with additional affordability provided in perpetuity. Culvers has been relocated due to the SWLRT. Abra Auto Body and Glass will be constructing a new building on a City Council Workshop Minutes January 22, 2019 Page 6 vacant lot. In 2018, the Commission reviewed three variance applications and approved code amendments regarding brewery and taprooms, sexually oriented businesses, pawn shops, and general code maintenance. The Commission held work sessions with the City Council on Aspire 2040, informally reviewed the draft plan, formally reviewed the draft plan through public hearings, and recommended approval of the draft to the Council and the Metropolitan Council. Klima stated the 2019 goals of the Commission include development projects as a primary focus, Aspire Eden Prairie 2040 acceptance and implementation, code amendments due to Aspire and code maintenance, and Commission training curriculum to introduce new Commissioners to City policies and procedures. Nelson stated she would like to see collaboration with the Conservation Commission on plans for new developments to encourage incorporating sustainable practices. Aho stated assuming JAZB is adopted, there will be open parcels. He inquired how the City would handle those changes. Klima responded staff would review those parcels and the requirements to make the necessary changes. Freiberg thanks the Commission for the difficult job they do and encourages Commissioners to continue to have an open mind to solutions. Open Podium - Council Chamber (6:30) II. OPEN PODIUM A. BOB ADOMAITIS —LAKE RILEY ZEBRA MUSSELS Bob Adomaitis, 9503 Highview Drive, past president of Lake Riley Improvement Association and of Southwest Metro Lakes Coalition. He stated Lake Riley has been infected with zebra mussels, and the City needs to become more serious about boat inspections. Ryan Majkrzak, 9001 Lake Riley Blvd Chanhassen, current president of Lake Riley Improvement Association. He stated the boat inspection program is paid for by the City and watershed districts. The number of recorded inspections has dropped off considerably in the last few years. There were only 26 days with recorded inspections over the summer. The last inspection on record was August 12, 2018. With the inspection program being part time, they are asking for more oversight and encourage moving to a full time inspection program. III. ADJOURNMENT