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City Council - 01/22/2019 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,JANUARY 22, 2019 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Ron Case, Council Members Brad Aho, Mark Freiberg, P G Narayanan, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 p.m. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. SWEARING IN OF COUNCIL MEMBER NARAYANAN City Attorney Rosow swore in Council Member P G Narayanan. IV. OPEN PODIUM INVITATION V. PROCLAMATIONS/PRESENTATIONS A. DR. MARTIN LUTHER KING,JR. PROCLAMATION Mayor Case read a proclamation proclaiming 2019 as a year to celebrate human rights and diversity and to recognize and celebrate Dr. Martin Luther King, Jr.'s dream. Shahram Missaghi, a member of the Human Rights and Diversity Commission, announced the opening of the application process for the 2019 Human Rights Award. He explained the goal of the award is to recognize individuals, non-profits, businesses and youth who are instrumental in promoting human rights in the Eden Prairie. He noted applications are available on the website. VI. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Getschow noted there are two updates to items included on the Consent Calendar. CITY COUNCIL MINUTES January 22, 2019 Page 2 MOTION: Aho moved, seconded by Freiberg, to approve the agenda as published. Motion carried 5-0. VII. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, DECEMBER 4, 2018 B. CITY COUNCIL MEETING HELD TUESDAY, DECEMBER 4, 2018 C. COUNCIL WORKSHOP HELD TUESDAY,JANUARY 8, 2019 D. CITY COUNCIL MEETING HELD TUESDAY,JANUARY 8, 2019 MOTION: Nelson moved, seconded by Aho, to approve the minutes of the City Council workshops held Tuesday, December 4, 2018, and January 8, 2019, and the minutes of the City Council meetings held Tuesday, December 4, 2018, and Tuesday, January 8, 2019. Motion carried 5-0. VIII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS IX. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. ABRA AUTO BODY by Oppidan Inc. Second reading of Ordinance 3-2019 for Zoning District change from C-COM to I-2 on 2.98 acres; Resolution 2019-26 for Site Plan review on 2.98 acres; Resolution 2019-17 for Preliminary Plat of three lots into one lot on 2.98 acres. (Ordinance No. 3-2019 for Zoning Change; Resolution No. 2019-16 for Site Plan Review; Resolution No. 2019-17 for Preliminary Plat) C. EDEN BLUFF 4TH ADDITION (CH ROBINSON) by Pope Architects. Second reading of Ordinance No. 4-2019-PUD-3-2019 for PUD District review with waivers on 11.67 acres; Resolution 2019-18 for Site Plan review on 11.67 acres. (Ordinance No. 4-2019-PUD-3-2019 for PUD Review; Resolution No. 2019-18 for Site Plan Review) D. APPROVE SECOND READING OF ORDINANCE NO. 5-2019 REPEALING CITY CODE SECTION 10.2 RELATING TO INDIVIDUAL SEWAGE TREATMENT SYSTEMS AND ADOPT RESOLUTION NO. 2019-19 AUTHORIZING AN AGREEMENT TRANSFERRING REGULATION TO HENNEPIN COUNTY E. ADOPT RESOLUTION NO. 2019-20 TO APPROVE FINAL PLAT FOR PIONEER TRAIL EDEN PRAIRIE ADDITION CITY COUNCIL MINUTES January 22, 2019 Page 3 F. TELECOMMUNICATIONS LICENSE RENEWAL by T-Mobile. Resolution 2019- 21 for license renewal agreement at 12100 Sunnybrook Road. (Resolution No. 2019-21 for Communications License Agreement) G. APPROVE AGREEMENT WITH PFM ASSET MANAGEMENT LLC H. APPROVE UPDATE TO INVESTMENT POLICY I. APPROVE CONSTRUCTION CONTRACT WITH KEYS WELL DRILLING TO SERVICE AND UPGRADE MUNICIPAL WELL NO. 7 J. APPROVE CONSTRUCTION CONTRACT WITH BERGERSON-CASWELL TO SERVICE AND UPGRADE MUNICIPAL WELL NO. 8 K. AWARD CONTRACT TO PURCHASE NEW CONCRETE SAW L. APPROVE AMENDMENT TO THE STANDARD AGREEMENT WITH HTPO FOR SURVEYING SERVICES OF THE FUTURE SITE OF CITY'S WATER STORAGE RESERVOIR AND PUMP STATION M. APPROVE CONTRACT WITH INNOVATIVE FOUNDATION SUPPORT WORKS TO PERFORM MANHOLE RELINING REPAIRS OF FOUR SANITARY SEWER MANHOLES Getschow noted there is a small change in Item IX.H. regarding the percentage the City can invest in commercial paper: The percentage should be 30%, not 40%. There is also a revised Item IX.A. on goldenrod paper. The item includes approval of temporary liquor licenses for four community events sponsored by the Eden Prairie Lions Club. Case asked what has transpired with Item XI.C. regarding the comments from the neighbors received at first reading. Ellis responded the neighbors in the surrounding area were requesting modification to the driveway on Liatris Lane. He said the development agreement includes the requirement that Phase 2 to construct the parking lot would include the installation of a median to prevent a left turn onto Liatris. The traffic study will be updated at the same time. Case asked if the morning traffic could make a right turn onto Liatris Lane at this time. Ellis said the real concern was with the evening traffic taking a left turn onto Liatris and then driving through the neighborhood streets. MOTION: Nelson moved, seconded by Aho, to approve Items A-M on the Consent Calendar. Motion carried 5-0. X. PUBLIC HEARINGS/MEETINGS CITY COUNCIL MINUTES January 22, 2019 Page 4 A. XCEL FIELD AREA NETWORK (FAN) MONOPOLE/ANTENNA INSTALLATION SITE PLAN by Xcel Energy. Resolution for Site Plan review on 12.16 acres. (Resolution No. 2019-22 for Site Plan review) Getschow said Xcel Energy is requesting a site plan review to construct a 165 feet monopole for the placement of wireless communication equipment. Any tower over 80 feet requires a site plan review at Planning Commission and City Council. The Field Area Network (FAN) is a wireless communication system that will connect Xcel Energy's control center with intelligent, integrated devices that enable remote monitoring and control of the electric grid. The wireless equipment will interact only with Xcel control centers. The Eden Prairie Substation on Technology Drive currently houses several towers ranging from 110 feet to 165 feet. Chris Rogers, Principal Land Rights Agent with Xcel Energy, gave a PowerPoint presentation for the project. He said the FAN is a communication system allowing their substations to communicate with customer's electric meters. He showed a map of the existing 12-acre site along Technology Drive as well as photos of the proposed monopole and associated ground equipment, which collects data from the monopole. He described the process that will be used to collect the data. Aho asked about the geographic area that would be reached by the monopole. Chris Searles, FAN Planning Engineer, replied it is about 3-5 miles. Aho noted that would cover most of Eden Prairie. Aho then asked about the security of these facilities and the power grid. He saw this as a change and asked if they have high security on the circuits and the systems to prevent people from hacking in. Mr. Searles replied the data is encrypted, and the radio frequency needed to take in the data is very high. Aho commented the project will open up a lot of capability for customers in Eden Prairie. It also looks like the FAA has given its blessing to the project. Nelson asked if the facility would interfere with surrounding businesses or residents in terms of access to the internet or electronic devices. Mr. Searles replied the frequencies used are not the same, and they will make sure it does not interfere. Aho noted their channels are in WiMAX spectrum, so they could change channels if there is any problem. Case asked if they could use the existing 165-foot power line pole on the site instead of building another one. Mr. Rogers replied that would not be possible in that case because the entire line would have to be taken out of service. There no comments from the audience. MOTION: Aho moved, seconded by Freiberg, to close the public hearing, and to adopt Resolution No. 2019-22 for Site Plan review on 12.61 acres. Motion carried 5- 0. CITY COUNCIL MINUTES January 22, 2019 Page 5 XI. PAYMENT OF CLAIMS MOTION: Aho moved, seconded by Nelson, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Freiberg, Narayanan, Nelson, and Case voting "aye." XII. ORDINANCES AND RESOLUTIONS XIII. PETITIONS, REQUESTS,AND COMMUNICATIONS XIV. APPOINTMENTS A. APPOINT COMMISSIONERS TO EDEN PRAIRIE HOUSING AND REDEVELOPMENT AUTHORITY (Resolution No. 2019-23) Case noted all the Council Members serve as Commissioners for the Eden Prairie Housing and Redevelopment Authority. MOTION: Freiberg moved, seconded by Aho, to adopt Resolution No. 2019-23 appointing City Council Members to serve as Commissioners for the Eden Prairie Housing and Redevelopment Authority; and appointing Ron Case as Chair; Rick Getschow as Executive Director and Council Member Nelson as Secretary for calendar year 2019. Motion carried 5-0. B. APPOINT DIRECTOR AND ALTERNATE DIRECTOR TO SUBURBAN RATE AUTHORITY (Resolution No. 2019-24) MOTION: Nelson moved, seconded by Narayanan, to adopt Resolution No. 2019-24 designating Public Works Director Robert Ellis as the Director and Council Member Freiberg as the Alternate Director to the Suburban Rate Authority. Motion carried 5- 0. Getschow noted Mr. Ellis is Chair of the group for 2019. C. APPOINTMENT OF MAYOR CASE AS DELEGATE AND COUNCIL MEMBERS AS ALTERNATES TO NATIONAL LEAGUE OF CITIES MOTION: Aho moved, seconded by Nelson, to approve the appointment of Mayor Ron Case as Delegate and Council Members as Alternates to the National League of Cities. Motion carried 5-0. D. APPOINTMENT OF MAYOR CASE TO MUNICIPAL LEGISLATIVE COMMISSION MOTION: Narayanan moved, seconded by Freiberg, to approve the appointment of Mayor Case to the Municipal Legislative Commission. Motion carried 5-0. CITY COUNCIL MINUTES January 22, 2019 Page 6 E. APPOINTMENT TO SOUTHWEST CABLE COMMISSION MOTION: Nelson moved, seconded by Narayanan, to approve the appointment of Council Member Freiberg to the Southwest Cable Commission. Motion carried 5-0. F. APPOINTMENT TO I-494 CORRIDOR COMMISSION Case noted Council Member Aho has served on the I-494 Corridor Commission for many years and currently serves as the Chair. MOTION: Narayanan moved, seconded by Freiberg, to approve the appointment of Council Member Aho to the I-494 Corridor Commission. Motion carried 5-0. G. APPOINTMENT OF ASSISTANT WEED INSPECTOR Case said under State Statute, the Mayor is the City Weed Inspector, and an appointment of an Assistant Weed Inspector thereby relieves the Mayor or City Council of those duties. MOTION: Aho moved, seconded by Narayanan, to appoint Jacob Busiahn as Assistant Weed Inspector for the City of Eden Prairie. Motion carried 5-0. H. APPOINTMENT OF MUNICIPAL REPRESENTATIVES TO THE FIRE RELIEF ASSOCIATION BOARD OF TRUSTEES (Resolution No. 2019-25) Getschow noted according to State statute the Fire Chief is also a member of the Fire Relief Association Board. MOTION: Aho moved, seconded by Freiberg, to adopt Resolution No. 2019-25 appointing Council Member Nelson and Finance Manager Sue Kotchevar to the Eden Prairie Fire Relief Association. Motion carried 5-0. I. APPOINTMENT TO SOUTHWEST TRANSIT COMMISSION Case said each City gets two representatives to the Southwest Transit Commission. Council Member Aho is currently serving as Chair until December 31, 2019. MOTION: Nelson moved, seconded by Freiberg, to appoint Council Member Narayanan to the Southwest Transit Board as the Eden Prairie Appointed Representative for a two-year term to end December 31, 2020. Motion carried 5-0. Case said he planned to ask each of the appointed representatives to give quarterly reports about the boards and commissions on which they serve. XV. REPORTS CITY COUNCIL MINUTES January 22, 2019 Page 7 A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR 1. Approve Singletree Plans Ellis said this project is an extension of the Phase 1 Singletree Lane Streetscape improvements. There is a $535,000 escrow fund for streetscape improvements received from Walmart when the Walmart project was approved. Carter Schulze, Assistant City Engineer, gave a PowerPoint presentation about the project. He reviewed the location of the improvements and noted the sidewalk on the right will be widened and the medians will be landscaped. Case asked if there will be trees planted in the median. Schulze replied there will be trees spaced out along the median and clumped together. Schulze said in the 2009 streetscape plan Singletree Lane was one of three identity streets. It is a major thoroughfare through the center of town. He reviewed the components of Phase 2 and the proposed schedule. He noted the roadway will not be affected. Aho asked if we have taken into consideration how the Southwest Light Rail will integrate with this project. Mr. Schulze responded we have taken that into consideration, especially at the access point from Walmart over to Bowlero. Aho asked if the project will improve walkability. Mr. Schulze replied it will. Nelson asked about the possibility of including some energy-efficient, low voltage lights where the median trees are located that could be used to highlight the trees and landscaping. Mr. Schulze said staff could look at that. Case thought that was a great idea,but there will be power only in one portion of the median. He noted we would need water in the median in order to have a beautiful display like the one in St. Louis Park. Freiberg asked if the escrow fund is enough to complete the project so no other resources will be needed. Ellis replied Walmart has an escrow fund of$533,000, and the City is providing some additional funds for the project. MOTION: Aho moved, seconded by Nelson, to approve plans and CITY COUNCIL MINUTES January 22, 2019 Page 8 specifications and ordering advertisement for bids for Singletree Lane Streetscape Improvements. Motion carried 5-0. F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XVI. OTHER BUSINESS XVII. ADJOURNMENT MOTION: Freiberg moved, seconded by Narayanan, to adjourn the meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 7:49 p.m.