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Heritage Preservation - 05/15/2018 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY, MAY 15, 2018 7:00 P.M. CITY CENTER 8080 MITCHELL RD HPC COMMISSION MEMBERS: Steve Olson-Chair; Tara Kalar-Vice Chair; Pamela Spera; Valerie Ross; Paul Thorp; Richard Smith; Shanti Shah STUDENT COMMISSION MEMBERS: Caleb Miller; Inika Shetty; Neha Bhupatiraju; Alyssa Meiners COMMISSION STAFF: Lori Creamer, Staff Liaison Kristin Harley, Recording Secretary I. CALL TO ORDER/ROLL CALL Chair Olson called the meeting to order at 8:05 p.m. Absent were commission members Kalar and Shah, and student members Bhupatiraju and Miller. II. APPROVAL OF AGENDA MOTION: Thorp moved, seconded by Ross to approve the agenda. Motion carried 5-0. III. APPROVAL OF MINUTES MOTION: Smith moved, seconded by Thorp to approve the minutes with the change of "claim jumpers" to "preemption" under the Town of Hennepin Archeology Project discussion. Motion carried 5-0. IV. REPORTS OF STUDENTS A. STUDENTS' FAREWELL MEETING Creamer asked the student members to summarize their plans after high school and thanked them for all their contributions throughout the year. V. OLD BUSINESS A. WEBSITE Creamer announced Ross and Shah would help her and the Communications Department revise the site over the summer, adding photographs and navigational aids (but not necessarily content). EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MINUTES May 15, 2018 Page 2 VI. REPORTS OF COMMISSION AND STAFF A. TOWN OF HENNEPIN ARCHAEOLOGY PROJECT Thorp stated it was time to involve the consultant in the nomination of the road which was identified in the Phase I archaeology project. Olson replied he had also sought the consultant's reaction. Creamer replied it may warrant a meeting with the consultant to clarify next steps, which she offered to schedule. Thorp, Ross, and Olson offered to attend. B. UPDATE ON COMMUNITY ENGAGEMENT PROJECT Spera stated she met with Shah, Kalar, and Miller, and this trio plus Meiners interviewed several people at the Community Center resulting in less than 10 videos. Spera would visit the Senior Center next to potentially interview three more people. Discussion followed on limiting the length of the videos. Spera added a new question: was there anything we have not asked you that you wish to speak about? Shetty added she had three high school students to interview, and she and Meiners would interview each other. Meiners added the group suggested each finding three students over 18 to interview. Creamer announced the three movie nights were set for August 3, 10, and 17, 2018. She offered to ask the Parks and Recreation Department for a deadline to receive the videos. Whether or not the same compilation of videos would be shown each night would depend on how many videos the commission ultimately produced. Creamer added the commission would want to review the clips beforehand. Spera replied Kalar would take over the editing. Creamer offered to check how long the video could be;her thought was 5 minutes or less. Shetty asked if the videos would be hosted on the website afterward, and Creamer replied it was a good idea. Smith suggested uploading them to YouTube with a link to the City's website. Spera asked for and received confirmation the waiver included this possibility of online use beyond the film festival. Discussion followed on the possibility of contacting participants again to ensure they would agree to subsequent online distribution, since Spera and the group had emphasized their use for the film festival. Creamer urged not to emphasize only the film festival moving forward since the waiver included any subsequent uses, and offered to reiterate this in an email to Shah and Kalar as well. Creamer offered to check with the Communications Department to see if the videos could be hosted on the City's site. VII. REPORTS OF HISTORICAL SOCIETY EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MINUTES May 15, 2018 Page 3 Ross announced the Camp Edenwood event was a success. Kalar's poster received praise and would be mounted permanently. The Eden Prairie Historical Society's annual meeting was also a success. Ross invited the commission members to the June 7 Potluck at the Cummins House. VIII. ONGOING TRAINING IX. NEW BUSINESS Creamer stated she was looking through this year's work plan and noticed the Fall Harvest Celebration at the Riley Barn would be in the third quarter (October, 2018). She suggested the commission members start thinking about ideas for participating and bring them to the meeting in June. Discussion followed on possible game ideas. Spera noted the Human Rights and Diversity Commission and the Parks and Recreation Department used to hold an international festival that held games from around the world which was very popular. Creamer suggested carnival-type games. Spera also suggested face-painting. Ross noted when the event was called Sunbonnet Days there was apple bobbing. Creamer suggested an apple-on-a-string game as a substitute. Ross suggested the lawn in front of the Dorenkemper House was appropriate for games. X. FYI ITEMS A. BOARDS AND COMMISSION BANQUET, MAY 17, 2018, 6:00 P.M. Creamer announced the banquet would include a "City Feud" in place of the previous years "Jeopardy!" game. XI. NEXT MEETING The next meeting will be held Monday, June 18, 2018, at 7:00 p.m. with the location to be determined. XII. ADJOURNMENT MOTION: Ross moved, seconded by Thorp to adjourn. Motion carried 5-0. The meeting was adjourned at 9:02 p.m.