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Heritage Preservation - 04/16/2018 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY,APRIL 16, 2018 7:00 P.M. EDEN PRAIRIE SCHOOLS ADMINISTRATION BUILDING 8100 SCHOOL ROAD HPC COMMISSION MEMBERS: Steve Olson-Chair; Tara Kalar-Vice Chair; Pamela Spera; Valerie Ross; Paul Thorp; Richard Smith; Shanti Shah STUDENT COMMISSION MEMBERS: Caleb Miller; Inika Shetty; Neha Bhupatiraju; Alyssa Meiners COMMISSION STAFF: Lori Creamer, Staff Liaison Kristin Harley, Recording Secretary I. CALL TO ORDER/ROLL CALL Chair Olson called the meeting to order at 7:07 p.m. Absent were student members Bhupatiraju and Shetty. Kathie Case and Norm Rogers of the Eden Prairie Historical Society joined the meeting. II. SWEARING IN OF NEW MEMBER Creamer swore in new commission member Smith. III. APPROVAL OF AGENDA MOTION: Shah moved, seconded by Kalar to approve the agenda. Motion carried 6-0. IV. APPROVAL OF MINUTES MOTION: Ross moved, seconded by Spera to approve the minutes. Motion carried 5-0 with Olson abstaining. V. REPORTS OF STUDENTS VI. TOUR AND HISTORIC JOURNEY OF SCHOOL GYM Case presented the history of the school and the efforts to restore the gym, then led the group on a tour of the gym and locker rooms. Olson and Case offered to keep in touch to preserve the knowledge and stories about the gym. EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION April 16, 2018 Page 2 VII. OLD BUSINESS VIII. REPORTS OF COMMISSION AND STAFF A. TOWN OF HENNEPIN ARCHAEOLOGY PROJECT Thorp displayed maps on a backing and explained the location of the road in relation to Flying Cloud Drive and River View Road and along the bluffs. He displayed the comparison of the Carver County information with the 1863 map and argued the road bed still exists and should be included as a part of the site for the National Register nomination. Thorp also displayed an 1881 map entitled"25 Miles around Minneapolis" which also showed the roadbed. In addition, he displayed the town of Yorkville, which is now a part of Chaska. Olson asked for and received confirmation this was settled by preemption. By 1870 the town no longer existed. The zoning map indicated this area was in a conservation easement. Thorp stated the next step was to have the consultant look at this information and research conservation easements along the bluff, which would help put this site on the National Register. B. UPDATE ON COMMUNITY ENGAGEMENT PROJECT Shah announced the prompts were finalized, three locations with times were nailed down, and the release form and the sign-up sheets were completed, setting the foundation for the program. Creamer explained the use of the release form. In the case of interviewees under 18, their parents would have to sign before an interview could be conducted. Shah suggested having parents' one knows sign it beforehand could expedite the process. The next step was to have a common calendar and a Drop Box for the videos. Interviewers would use their smartphones. The City would aid in video editing and other tasks if necessary. Discussion followed on the criteria for selecting the videos. Shah asked how much guidance the students would need, if any, as the original idea was to have pairs conducting interviews, and whether certain locations such as the Eden Prairie Center would be a good locale. Kalar suggested sending out a Doodle poll to find common times. Creamer offered to conduct her own interview as a test case. Discussion followed on varying the questions appropriately. Shah asked if the Outdoor Center was open, and Creamer replied it had a spring open house, Saturday events, etc. Creamer offered to contact the Center for times. She suggested notifying the front desk, etc., each time commission members or students arrived to conduct interviews. C. UPDATE ON INTERPRETIVE SIGN PROJECT Spera passed around replicas of the signs and summarized the history of the project, which has undergone final review. The actual signs are 24 inches by 36 EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION April 16, 2018 Page 3 inches. Spera thanked the commission members for their input. The signs would be installed by the end of summer. D. HERITAGE PRESERVATION AWARD NOMINATIONS Creamer announced there was one nomination submitted: Severin Peterson, nominated by the Eden Prairie Historical Society. Thorp read the nomination aloud. MOTION: Thorp moved, seconded by Shah to accept the nomination and grant Siever Peterson the Heritage Preservation Award. Motion carried 7-0. Spera suggested inviting Mr. Peterson to attend one of the commission meetings and speak. E. NATIONAL ALLIANCE OF PRESERVATION COMMISSION'S FORUM 2018 The NAPC Forum will be in Des Moines, IA in July. Commissions throughout the country were encouraged to send a photo for the event. IX. REPORTS OF HISTORICAL SOCIETY A. GLEN LAKE CHILDREN'S CAMP EVENT—MAY 10 Ross announced the Eden Prairie Historic Society is sponsoring this event in collaboration with the Eden Prairie Foundation, True Friends, the Lions of Eden Prairie and the HPC. Mary Krugerud, the author of Interrupted Lives, would give a presentation. The event would begin at 5:00 p.m., and Creamer passed around a sign-up sheet for the commission members. There would be food, free sodas and a cash beer and wine bar. Kalar designed a poster, which will be donated to Camp Edenwood on behalf for the HPC, and funds to clean the memorial stone monument would be donated by EP Foundation in time for the event. Ross also invited the commission members to attend the Appreciation Picnic on June 7, 2018, with details to come. A flyer was emailed to the commission members. The Vintage Sale would be held May 10, 11, and 12 at the Cummins Phipps Grill House (Thurs, Fri, Sat). 10:00 a.m.-5:00 p.m. on Thursday, May 10 10:00 a.m.-7:00 p.m. on Friday May 11 11:00 a.m.-4:00 p.m. on Saturday, May 12 X. ONGOING TRAINING EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION April 16, 2018 Page 4 XI. NEW BUSINESS A. TRUE FRIENDS CAMP EDENWOOD REQUEST Creamer announced the True Friends/Camp Edenwood spoke to her about installing pavement where the gravel is currently. They understand the process and provided a rough plan. The property assessment requested by the City Council in 2017 is completed which would require a further conversation with the Parks and Recreation Department before True Friends approach the Planning Department with a long term plan. Also the commission needed to report back to the City Council on the assessment. Kalar asked if there were extensive repairs needed. Creamer replied the dining hall fireplace needed the most work; other items were regular maintenance tasks agreed upon in the lease. A. WEBSITE Creamer stated a small group should be formed to work on some of the improvements and feedback suggested by the student research. Shah asked if the City already had a website development group to take this on. Creamer replied this would be part of the work of the commission; the Communications Department could oversee the work but not create new content. Creamer asked for volunteers for a small group. Olson asked if Creamer was looking for markup and screen dumps for feedback. Creamer replied that could be part of the process,but that would have to be worked out in a group. Olson asked for and received confirmation it would be City staff actually making the changes. Shah and Ross volunteered to help Creamer. Olson suggested including Spera's sign images and Thorp's maps. XII. FYI ITEMS A. BOARDS AND COMMISSION BANQUET, MAY 17, 2018, 6:00 P.M. Creamer stated the commission members should have received an invitation in the mail and via email. B. SAVE THE DATE— THURSDAY, MAY 17, 2018 AT 6:00 P.M.—BOARDS AND COMMISSION BANQUET Creamer reminded the commission members of the banquet date. She asked them to RSVP via mail or email by Friday, April 20. XIII. NEXT MEETING The next meeting will be held Monday, May 15, 2018, at 7:00 p.m. in Prairie Rooms A & B, after the HPC Award Ceremony by the City Council. EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION April 16, 2018 Page 5 XIV. ADJOURNMENT MOTION: Shah moved, seconded by Kalar to adjourn. Motion carried 7-0. The meeting was adjourned at 8:57 p.m.