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City Council - 01/16/2018 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY,JANUARY 16, 2018 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, City Planner Julie Klima, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 p.m. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. EDEN PRAIRIE EAGLES FOOTBALL DAY PROCLAMATION Tyra-Lukens said the Eden Prairie Eagles Football team has an amazing tradition of excellence, and the Council felt it was important to recognize the group this year after they won their 1 lth State championship. She read a proclamation proclaiming January 16, 2018, as Eden Prairie Eagles Football Day. Coach Mike Grant, Principal McCartan and two of the football team captains accepted the proclamation from Mayor Tyra-Lukens. Coach Grant said the team is an outstanding group of kids, and he appreciated this recognition by the City. B. CSAH HWY 61 —FLYING CLOUD DRIVE FINDINGS AND INTERPRETIVE PLAN by Hennepin County/106 Group Lori Creamer, Staff Liaison for the Heritage Preservation Commission, said the Council had requested a presentation about the artifacts found during the CSAH Hwy 61-Flying Cloud Drive road project. She introduced Jason Stabell, Senior Project Manager-Design CITY COUNCIL MINUTES January 16, 2018 Page 2 for Hennepin County, and Steve Boyd-Smith, Creative Director with 106 Group. Mr. Stabell gave a PowerPoint presentation on the 3.7 mile CSAH 61 reconstruction project which added a center left turn lane, a pedestrian/bike pathway, and retaining walls on the north side. He said the 106 Group helped with the archeological studies and digs for the project. Mr. Boyd-Smith said his company is a cultural resources company made up of archeologists and cultural historians. He reviewed the phases of the archeological digs which revealed nine sites, 5000 artifacts, and 19 features such as fire pits and post holes. The evidence showed the continuous presence of indigenous people over at least 1300 years. The mitigation efforts required for the project include the preservation of artifacts, the publication of finds, and conveying the information to the public. They plan to build a series of interpretative signs around the display site, which will be located near the parking lot for the Richard T. Anderson Conservation area. Tyra-Lukens asked about the depth at which the artifacts were found. Mr. Boyd-Smith replied the pits in Phase I were one meter deep. Butcher Wickstrom said she was impressed by the size of the artifacts and noted we have been able to collect a lot of information about the past. She asked how they plan to add this information to the overall story. Mr. Boyd-Smith said there has been consultation with the Dakota tribes about this project, and they are suggesting the same thing. Butcher Wickstrom noted it would be nice to be able to share the bigger story. Case said he was glad to hear indigenous representatives are eager to have their story presented. He asked who officially owns the artifacts. Mr. Boyd-Smith said they go to the State archives. Case said it would be great to have our own display of the artifacts for a certain time. He commented this is probably one of the larger caches that has been discovered. Aho suggested putting them in our museum. Case suggested we might want to have some cases up on this level to display these artifacts as well as some of the other museum items. Tyra-Lukens thanked them for the presentation. C. ADOPT RESOLUTION NO. 2018-19 ACCEPTING DONATION OF $5,000 FROM EDEN PRAIRIE SMILES FOR PARKS AND RECREATION SPECIAL EVENTS Lotthammer said we have received a $5,000 donation from Eden Prairie Smiles for several Parks and Recreation special events. He thanked Dr. Mesa for the donation and noted he was present at tonight's meeting. MOTION: Case moved, seconded by Nelson, to adopt Resolution No. 2018-19 CITY COUNCIL MINUTES January 16, 2018 Page 3 accepting the donation from Eden Prairie Smiles for$5,000 for Parks and Recreation special events. Motion carried 5-0. D. ADOPT RESOLUTION NO. 2018-20 ACCEPTING DONATION OF $2,300 FROM LIONS TAP FOR PARKS AND RECREATION SPECIAL EVENTS Lotthammer said Lions Tap has donated $2,300 for Parks and Recreation special events. MOTION: Butcher Wickstrom moved, seconded by Aho, to adopt Resolution No. 2018-20 accepting the donation from Lions Tap in the amount of$2,300 for Parks and Recreation special events. Motion carried 5-0. E. ADOPT RESOLUTION NO. 2018-21 ACCEPTING DONATION OF $750 FROM EDEN PRAIRIE LIONESS CLUB TOWARD PIONEER PARK ENHANCEMENTS Lotthammer said the Lioness Club has donated $750 for game areas in Pioneer Park near the Senior Center. MOTION: Aho moved, seconded by Case, to adopt Resolution No. 2018-21 accepting the donation from the Eden Prairie Lioness Club in the amount of$750 toward Pioneer Park enhancements. Motion carried 5-0. F. ADOPT RESOLUTION NO. 2018-22 ACCEPTING DONATION OF $600 FROM SCHOOL OF ROCK FOR WINTER BLAST AND KIDSTOCK Lotthammer said the School of Rock donated $600 for the Winter Blast and the KidStock events. MOTION: Case moved, seconded by Nelson, to adopt Resolution No. 2018-22 accepting the donation of$600 from School of Rock to go towards the Winter Blast event and KidStock. Motion carried 5-0. G. ADOPT RESOLUTION NO. 2018-23 ACCEPTING DONATION OF $500 FROM EDEN PRAIRIE LIONS CLUB FOR WOODSHOP TRAINING AND EQUIPMENT AT EDEN PRAIRIE SENIOR CENTER Lotthammer said the Lions Club donated $500 for woodshop training and equipment at the Eden Prairie Senior Center. MOTION: Nelson moved, seconded by Aho, to adopt Resolution No. 2018-23 accepting the donation of$500 from Eden Prairie Lions Club for woodshop training and equipment at the Eden Prairie Senior Center. Motion carried 5-0. CITY COUNCIL MINUTES January 16, 2018 Page 4 H. ADOPT RESOLUTION NO. 2018-24 ACCEPTING DONATION OF $400 FROM EDEN PRAIRIE LIONS CLUB FOR STARING LAKE OUTDOOR CENTER PROGRAMS Lotthammer said the Lions Club donated $400 to purchase a portable puppet stage for the programs at the Staring Lake Outdoor Center. He said the stage can be collapsed and taken to other events. MOTION: Butcher Wickstrom moved, seconded by Case, to adopt Resolution No. 2018-24 accepting the donation of$400 from Eden Prairie Lions Club for the Staring Lake Outdoor Center programs. Motion carried 5-0. I. ADOPT RESOLUTION NO. 2018-25 ACCEPTING DONATION OF $250 FROM DENTISTS OF EDEN PRAIRIE FOR WINTER BLAST EVENT Lotthammer said the Dentists of Eden Prairie donated $250 for the Winter Blast event. MOTION: Aho moved, seconded by Nelson, to adopt Resolution No. 2018-25 accepting the donation of$250 from Dentists of Eden Prairie for the Winter Blast event. Motion carried 5-0. J. DR. MARTIN LUTHER KING,JR. PROCLAMATION Sana Elassar, Chair of the Human Rights and Diversity Commission, announced the opening of the application process for the 2018 Human Rights Award. She explained the goal of the award is to recognize individuals, non-profits, businesses and youth who are instrumental in promoting human rights in the Eden Prairie. Mayor Tyra-Lukens read a proclamation proclaiming 2018 as a year to celebrate human rights and diversity and to recognize and celebrate Dr. Martin Luther King, Jr.'s dream. She asked residents of Eden Prairie to consider making recommendations for the award. K. SUSTAINABLE EDEN PRAIRIE—ENERGY ACTION PLAN Marisa Bayer, Community Development Coordinator, gave a PowerPoint presentation on the Energy Action Plan which is part of the Sustainable Eden Prairie initiative. She said the Energy Action Plan is part of a collaborative effort between Xcel Energy and cities to develop and implement the plan. She reviewed the vision and guiding principles of the plan which prioritizes three focus areas to promote electricity and natural gas conservation residential energy, large commercial and industrial buildings, and public, nonprofit and service organizations. Beth Novak-Krebs, Senior Planner, reviewed the implementation strategies for the Energy Action Plan. She noted they conducted a survey of residential users and received over 400 responses regarding how they felt about energy and how they used it. CITY COUNCIL MINUTES January 16, 2018 Page 5 She said their plans for promotion to residential users include new marketing material to include in the City's welcome packets and budgeting $10,000 to reduce the cost of the Home Energy Squad enhanced visits to $50 from $100 for 200 users. They updated the website for large commercial/industrial buildings to be a resource guide for financing and rebate opportunities and are hiring an intern to support business outreach and engagement. For public, non-profit and service organizations they are planning such strategies as creating case studies for the School District and the Margaret A. Cargill Philanthropies to show what others can do and are looking at solar strategies for City buildings and off site solar gardens. Bayer added they are looking ahead to plan a City-wide energy challenge. Tyra-Lukens asked if their plans included promoting energy audits at the Chamber of Commerce Expo event and if they will get the 200 reduced rate home visits scheduled by then. Bayer replied they have 46 visits scheduled already and have not started to advertise yet. Tyra-Lukens reviewed the actions that were taken during an energy audit she had at her home the other day. She noted it is a great bargain and highly recommended people sign up to have it done. Nelson thanked Ms Bayer and Ms Novak-Krebs for making sure the City continues with the original energy program. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Nelson moved, seconded by Case, to approve the agenda as published. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY,JANUARY 2, 2018 MOTION: Aho moved, seconded by Case, to approve the minutes of the City Council workshop held Tuesday, January 2, 2018. Motion carried 5-0. B. CITY COUNCIL MEETING HELD TUESDAY,JANUARY 2, 2018 MOTION: Nelson moved, seconded by Case, to approve the minutes of the City Council meeting held Tuesday, January 2, 2018. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LIST B. ADOPT RESOLUTION NO. 2018-26 OF SUPPORT FOR HIGHWAY 169 MOBILITY STUDY RECOMMENDATION CITY COUNCIL MINUTES January 16, 2018 Page 6 C. ADOPT RESOLUTION NO. 2018-27 AUTHORIZING SALE OF REAL PROPERTY ACQUIRED THROUGH FORFEITURE AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE SUCH DOCUMENTS AS NECESSARY D. APPROVE TOD GRANT AGREEMENT, TOD LOAN AGREEMENT,AND A DISBURSEMENT AGREEMENT FOR ELEVATE AT SOUTHWEST STATION E. APPROVE FOURTH AMENDMENT TO SUPERVALU LEASE F. AWARD CONTRACT FOR CONDENSER REPLACEMENT AT COMMUNITY CENTER TO COMMERCIAL REFRIGERATION SYSTEMS, INC. G. RECEIVE 2017 PAY EQUITY REPORT AND APPROVE SUBMITTAL TO THESTATE MOTION: Case moved, seconded by Butcher Wickstrom, to approve Items A-G on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS/MEETINGS A. SOUTHVIEW OF EDEN PRAIRIE by Southview Senior Communities. Adopt Resolution 2018-28 amending the Guide Plan from Regional Commercial to High Density Residential on 2.58 acres and amending the Comprehensive Plan text to include a land use category allowing over 40 dwelling units per acre; Adopt Resolution 2018-29 for PUD Concept Review on 2.58 Acres; First Reading of the Ordinance for Planned Unit Development District Review with waivers and a Zoning District change from Rural to RM-2.5 on 2.58 acres. (Resolution No. 2018-28 for Guide Plan Change; Resolution No. 2018-29 for PUD Concept Review with waivers and Zoning District Change; Ordinance for PUD District Review with waivers and Zoning District Change) Getschow said the proposed project includes a 5-story 116-unit senior residence in the southwest corner of the intersection of Prairie Center Drive and Franlo Road. The building includes independent, assisted living and memory care units. The proposed building faces Franlo Road. There will be underground parking and some surface parking on the east and south sides of the building. The proposal includes a number of indoor and outdoor amenities for the residents such as a theater, fitness center, a library, a salon, a patio area, an outdoor seating area, and a water feature. Mindy Michael, representing Kaas Wilson Architects, gave a PowerPoint presentation of the project. She reviewed the need for senior living facilities throughout the Twin Cities area. She said Southview Senior Living owns and operates 11 buildings in the Twin Cities metro area and is interested in sustainability and operation of the buildings for the long term. They hosted neighborhood meetings CITY COUNCIL MINUTES January 16, 2018 Page 7 and worked with City staff on the right-of-way for Medcom Boulevard and other staff concerns. She reviewed the site plan for the project, details of the building materials planned, and the strategies to optimize sustainable energy efficiencies. She noted this is a challenging site, so they are asking for waivers for the increase in density, setback encroachments on the southwest corner and the inside corner of the building, parking encroachment, parking numbers and dimensions, a height waiver, and the tree replacement and open space requirements. She said the parking requirements are difficult because there is no zone category addressing senior housing. In addition, she noted many of the existing trees are ash. Tyra-Lukens appreciated the expansion Ms Michael gave on the sustainable characteristics in her report and noted she would love to see a charging station included. Ms Michael said they have talked about adding that. Nelson asked if all the units are rental. Ms Michael said they are. Nelson then asked if they will provide a bus service for residents. Ms Michael said similar projects have had that. Nelson noted she was happy to see the landscaping plan included a diversity of plants that will blooming spring through fall. Butcher Wickstrom asked why there was no connection at the southwest portion to allow pedestrian access since that area is so close to amenities such as health care. She commented we are trying to encourage people to get out and walk or bike,but she was not sure if it is possible in that area. Ms Michael said that is quite a steep grade and would have required stairs. Case noted he walked the property and was happy that staff had worked with the proponent to slide the project to the south. He asked if there are any plans for a walking trail in the road right-of-way there that would connect to the neighborhoods and provide access to the medical facilities. Ellis replied that would come with the grading for Medcom Boulevard when there would be a big impact on the trees. The developer might be able to come forward with some kind of path now,but it would be quite expensive. Case said he would be okay with not doing it now,but he hoped it would be possible to connect to other areas at some point. Case asked if the area for the planned Med Com Boulevard will be graded. The parking on the north side of the property takes some very large trees, and he would like to see some of those trees remain. Ms Michael said there are heritage trees in the area, and they will save some of those. Case asked if the 12 units of affordable housing would be done with the elderly waiver. Ms Michael replied it would. Case asked if the elderly waiver includes certain levels of subsidy and what is done over the years as people's levels of assets change. A representative of Southview Senior Living said the County or State determines what individuals who qualify for elderly waivers would pay, and they will take up to 12 individuals who qualify right away. After that they would take other residents who qualify as the units become available. CITY COUNCIL MINUTES January 16, 2018 Page 8 Aho asked about the mix of memory care to other types of units. Ms Michael said there will be 32 memory care units and 44 assisted living units, with the rest independent living. Aho commented it is a nice project. Terry Brown, 11896 Germaine Terrace, said he lives in the condo building adjacent to the project on Franlo Road. He thought the project would be compatible with his building, but he had some concerns. He believed some aspects of the project were inconsistent with the City's land use objectives. This is a heavily wooded natural land site with over 150 trees, including some heritage trees, and this project conflicts with the City's land use plans. The current project and Medcom Boulevard will eliminate the last remaining wooded area in the Major Center Area. He believed this project, and especially the Medcom Boulevard extension, would violate all the stated land use objectives. Peter Westerhaus,representing the owner of the two project parcels, said he owns a business in Eden Prairie and was here to speak in favor of the development. Southview has an excellent reputation and is the tenth developer they have worked with on this property. He said the biggest challenge for the site is the variable of Medcom Boulevard which was drawn in over 40 years ago. He asked why the City wants Medcom Boulevard and why Medcom Boulevard right-of-way was required for this project without hard evidence of need. He asked the City to not require Medcom Boulevard as right-of-way for this project and to use it for a pedestrianibike path instead. MOTION: Aho moved, seconded by Nelson, to close the public hearing. Motion carried 5-0. Case said he also struggled with many of the feelings expressed by both speakers tonight. He walked the property and had a sense it was clearly high density residential property so anything going in there will take out trees. He had serious questions about the need for the Medcom Boulevard right-of-way, but would defer to the fact that staff and the developer came to agreement. He was happy with what has been negotiated. He thought this is a really good project for this small parcel,but was saddened by the tree loss. Ellis said we have talked about the right-of-way for Medcom Boulevard for decades. The City wants to preserve the opportunity for access provided by the right-of-way and to preserve the opportunity for an alternative that might arise from redevelopment in the area. MOTION: Butcher Wickstrom moved, seconded by Case, to adopt Resolution No. 2018-28 amending the Guide Plan from Regional Commercial to High Density Residential on 2.58 acres and amending the Comprehensive Plan text to include a land use category allowing over 40 dwelling units per acre; to adopt Resolution 2018- 29 for a Planned Unit Development concept review on 2.58 acres; to approve the first CITY COUNCIL MINUTES January 16, 2018 Page 9 reading of the ordinance for Planned Unit Development District review with waivers and a Zoning District change from Rural to RM-2.5 on 2.58 acres; and to direct staff to prepare a development agreement incorporating staff and commission recommendations and Council conditions. Getschow said the charging station and the additional conditions included in the staff report would be included in the agreement. The entire revised proposal will come back to the Council at second reading. VOTE ON THE MOTION: Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Nelson moved, seconded by Case, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Butcher Wickstrom, Case, Nelson and Tyra-Lukens voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS,AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS Getschow announced the next City Council meeting will be changed to Monday, February 5, 2018. CITY COUNCIL MINUTES January 16, 2018 Page 10 XVI. ADJOURNMENT MOTION: Case moved, seconded by Aho, to adjourn the meeting. Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 8:23 p.m.