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City Council - 09/19/2017 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, SEPTEMBER 19, 2017 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS /PRESENTATIONS A. DONATION FROM SAMPSON FAMILY (Resolution No. 2017-94) Lotthammer said in 2008 the City received a gift of the Art Center from the Sampson family. Since then, they have continued to provide support for the Art Center. This is a $10,222.34 donation towards the purchase of a glass kiln, a remodel of a workspace for art instructors, and new chairs for the classrooms. MOTION: Nelson moved, seconded by Case, to adopt Resolution No. 2017-94 accepting the donation in the amount of$10,222.34 from the Sampson Family to go toward Art Center equipment. Motion carried 5-0. B. DONATION FROM BRANDI WARMBIER STATE FARM INSURANCE AGENCY (Resolution No. 2017-95) Lotthammer said the Brandi Warmbier State Farm Insurance Agency is donating $250 towards the Spooky Saturday program. MOTION: Aho moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2017-95 accepting the donation of$250 from Brandi Warmbier State Farm Insurance Agency toward the Spooky Saturday program. Motion carried 5-0. CITY COUNCIL MINUTES September 19, 2017 Page 2 V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Getschow said Item VIII.H. is not ready and should be removed from the Consent Calendar. Aho added Item XIV.A.1. Tyra-Lukens added Item XIV.A.2. MOTION: Butcher Wickstrom moved, seconded by Case, to approve the agenda as amended. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, SEPTEMBER 5, 2017 MOTION: Aho moved, seconded by Nelson, to approve the minutes of the City Council workshop held Tuesday, September 5, 2017. Motion carried 5-0. B. CITY COUNCIL MEETING HELD TUESDAY, SEPTEMBER 5, 2017 MOTION: Case moved, seconded by Butcher Wickstrom, to approve the minutes of the City Council meeting held Tuesday, September 5, 2017. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. APPROVE SECOND READING OF ORDINANCE NO. 17-2017 AMENDING CITY CODE CHAPTER 11 RELATING TO PARKS AND OPEN SPACE ZONING DISTRICT AND ADOPT RESOLUTION NO. 2017-96 APPROVING SUMMARY ORDINANCE FOR PUBLICATION C. ADOPT RESOLUTION NO. 2017-97 APPROVING EXTENSION OF PRELIMINARY PLAT FOR EDEN HEIGHTS EAST D. ADOPT RESOLUTION NO. 2017-98 DECLARING COSTS TO BE ASSESSED, ORDERING PREPARATION OF 2017 SPECIAL ASSESSMENT HEARING ROLLS,AND SETTING HEARING DATE E. ADOPT RESOLUTION NO. 2017-99 REQUESTING AN ADMINISTRATIVE VARIANCE FROM STATE AID STANDARDS TO ALLOW A BID OPENING TO OCCUR PRIOR TO RECEIVING A SIGNED TITLE SHEET F. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH ERICKSON ENGINEERING FOR 2018-2019 BRIDGE SAFETY INSPECTION SERVICES G. AWARD CONTRACT TO INTEGRITY REMODELING & DESIGN GROUP CITY COUNCIL MINUTES September 19, 2017 Page 3 LLC FOR INSTALLATION OF RAINWATER HARVESTING EQUIPMENT AT FIRE STATION 2 H. APPROVE SIRE SOFTWARE MAINTENANCE AGREEMENT WITH HYLAND I. APPOINT ALYSSA MEINERS TO HERITAGE PRESERVATION COMMISSION AS A 2017-2018 STUDENT COMMISSIONER MOTION: Butcher Wickstrom moved, seconded by Case, to approve Items A-G and Item I on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS/MEETINGS A. REDEVELOPMENT PLAN MODIFICATION, ESTABLISHMENT OF TIF DISTRICT,AND ADOPTION OF TIF PLAN FOR ELEVATE AT SOUTHWEST STATION Getschow said the Elevate at Southwest Station project was before the City Council at a previous meeting. Timberland Partners (Elevate LLC) is requesting Tax Increment Financing (TIF) for a mixed-use project that meets the criteria for a New Housing TIF District and use of Pooled Housing TIF. The proposal includes redevelopment of two existing buildings at Southwest Station into a new 6-story building with 222 apartment units over structured parking and approximately 13,000 square feet of restaurant and commercial space. Tonight's public hearing needs to be held for consideration of the TIF. The HRA/City Council will formally consider the TIF documents in October. Jeremiah gave a PowerPoint overview of the TIF plan. She said this public hearing is held to consider amendments to the TIF plans and modification of the Redevelopment Project Area No. 5. She displayed a map of the redevelopment area and pointed out the specific area involved with this project, which is located at the corner of Prairie Center Drive and Technology Drive. The TIF plan provides several parameters from State law that we can use. The TIF agreement provides more specificity for the project, and the Council will see those details at the October 3 meeting. The apartments will be mixed income units throughout the project, and 20% of the apartments in the project would be available and affordable to households earning less than 50% of the area median income. Some of the units will be market rate apartments that meet the 80% affordability rule. A minimum of eight of the affordable units must be two bedroom units, 17 must be one bedroom units and no more than 20 may be studios. The affordable units will be dispersed throughout the building, and those units will be available to prospective tenants who meet the income parameters. The maximum rent of the affordable units will be controlled. Jeremiah said the applicant applied for a $8,770,000 district over a period of 26 years. After reviewing the proposal, staff suggested limiting the beginning TIF to CITY COUNCIL MINUTES September 19, 2017 Page 4 20 years for an amount of$7,700,000. The City could continue to collect TIF funds for the remaining six years or could close out the project at that point. The applicant also requested $500,000 in Pooled Housing TIF, of which 90% would go to the developer and 10 % would be held for administration. They are asking for the Pooled Housing TIF as a loan with a 1% simple interest rate. She noted there are specific regulations in regards to paying back the TIF. Jeremiah said the proponent asked for some waivers regarding park dedication fees for the project. Staff thought it was logical to waive those fees for the affordable units. The proponent will provide a total of$872,000 of park dedication fees. There is a proposal in the TIF agreement to defer payment of the fees and to collect it out of surplus cash flow once the project starts to generate normal returns. She said other public funding has been requested, including $550,000 in County funds and a $750,000 Metropolitan Council grant. Aho asked Ms Jeremiah to summarize Tax Increment Financing. Jeremiah replied there are two existing businesses on the property that are generating taxes today. The term "increment" is the difference between what would come from future taxes and what the taxes are today. The new increment is used to pay the extraordinary costs of this development and to encourage the developer to hold the maximum rates on the affordable units. Case noted this is an exciting project for the City that will bring a lot of things together. He asked if cash park fees are collected on the residential properties or the commercial ones. Getschow replied they are collected on both. Case then asked if we continue to collect cash park fees on the same piece of land that is redeveloped because that seems like we would be collecting the same tax on the same property. Rosow replied there is increased demand on our system because of the additional residential units. Case asked what would happen if the apartment buildings were torn down and a warehouse built on the land. Rosow said we have not had that situation but there might not be an impact in that case. Case noted this project has already had some impact and asked if this is a lower cash park fee than would have been paid on the original site. Rosow said they are asking for additional consideration from the City that would not have been given otherwise and that will have a tremendous impact on the park system. In return for granting the consideration we are asking for the fees. Jeremiah said we did not ask for cash park fees on the commercial piece of the property as that had already been paid by the previous businesses. There were no comments from the audience. MOTION: Case moved, seconded by Butcher Wickstrom, to close the public hearing, and to direct staff to include the Redevelopment Plan modification for Redevelopment Project Area No. 5, establishment of TIF District 22, and adoption of a TIF plan and agreement for Elevate at Southwest Station on the October 3, 2017 HRA/City Council meeting agenda. Motion carried 5-0. CITY COUNCIL MINUTES September 19, 2017 Page 5 X. PAYMENT OF CLAIMS MOTION: Butcher Wickstrom moved, seconded by Case, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Butcher Wickstrom, Case, Nelson and Tyra-Lukens voting "aye." Nelson commended staff for presenting the claims list in a way that makes it easy for the Council Members to understand. XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS,AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS 1. I-494 Corridor Commission Joint Powers Agreement—Council Member Aho Aho said he serves on the I-494 Corridor Commission, and the Commission recently rewrote their Joint Powers Agreement between the five member cities. They needed to update the plan to represent how they are currently operating. He will send the updated agreement to staff to distribute to all Council Members. He noted the revised agreement will need to be approved at the next meeting. 2. Crosswalk Needed on Columbine and Fountain Place—Mayor Tyra- Lukens Tyra-Lukens said she was recently driving down Columbine by Fountain Place and noted the steady stream of cars on Columbine Road. There is no crosswalk on Columbine by Fountain Place, so there is no place for active seniors or children to cross safely. She asked staff to look at the possibility of getting a crosswalk in there some place, even if it would require a flashing light or a stop sign at the intersection. B. REPORT OF CITY MANAGER 1. Adopt Resolution No. 2017-100 Approving Enemy Action Plan For Eden Prairie Getschow said, as part of the Sustainable Eden Prairie project, the City of Eden Prairie participated in Xcel Energy's Partners in Energy (PiE)program to develop an Energy Action Plan that identifies community-wide goals and CITY COUNCIL MINUTES September 19, 2017 Page 6 strategies for renewable energy and energy efficiency. The Energy Action Plan prioritizes three focus areas to promote electricity and natural gas conservation: residential energy; large commercial and industrial buildings; and public, nonprofit and service organizations. The goals and strategies outlined for each of these focus areas aim to reduce communitywide greenhouse gas emissions, improve quality of life for Eden Prairie residents and increase the economic vitality of Eden Prairie businesses. He noted there were many groups involved in the Energy Action Team that developed the plan, including Xcel Energy, major businesses, City staff, City Commissions, and Council Member Nelson. The previous sustainability plan, 20/40/15, involved just the City facilities. He introduced Elena Foshay, Community Facilitator for Xcel's PiE program. Ms Foshay gave a PowerPoint presentation reviewing the Energy Action Plan. She said the Energy Action Team met over a period of five months to identify focus areas, to develop goals and strategies, and to advise on implementation. She presented statistics about the baseline energy use for the City, which is split 43% residential use and 57% commercial/industrial use. She noted Eden Prairie is near the top of a list of cities ranked for total household energy use. Ms Foshay reviewed the goals and strategies for the plan. The goal set by the plan for residential is for 75% of Eden Prairie households to participate in at least one renewable or energy efficiency program by 2025. There will be a community wide marketing campaign for the plan with a community-wide energy challenge. In addition, the plan includes encouraging efficiency and renewability in new construction and renovation. There is a goal to have 50% of the large commercial/industrial users participate in Xcel Energy programs by 2025. The goal for the public, nonprofit and service organizations is to reduce energy use 20% by 2025. Overall, the efforts are expected to lead to a 30% reduction in greenhouse gases by 2025 and an 80% reduction by 2050. Ms Foshay said they will continue to use the Sustainable Eden Prairie award to recognize leadership in the three sectors and will look for additional opportunities to recruit community volunteers. Going forward, Xcel will continue to work with the City for the next 18 months by providing marketing and communications assistance, data tracking/measurement, program expertise and project management. The team plans to meet with the City Council and the City Commissions. Butcher Wickstrom commented the report was fantastic and thanked all the participants on the Energy Action Team. She said outreach would be very important and suggested the Fall Harvest Festival as a good venue to promote the program. Ms Foshay said the City would be in charge of setting up a booth and Xcel's job would be to help put together materials and train volunteers. CITY COUNCIL MINUTES September 19, 2017 Page 7 Tyra-Lukens noted it was great that the plan was done collaboratively with business leaders, staff and community groups. She asked if this sort of thing is happening all over the country. Ms Foshay said there are 15 cities in Minnesota that are in the process of developing a plan, and Xcel also offers it in Colorado. Getschow commented each city's plan is unique to that community, and each has different goals and strategies. The key to the plan is to tap into what is out there without spending a lot of money. There are some possible expenditures anticipated for future projects,but those would be $10,000 or less. There is a paid administrative internship in the budget who will be assigned to work with the plan. He said there will be some more initiatives coming forward, and there may be some financial commitments with those. Nelson said she was very pleased to be part of the Energy Action Team. A lot of the energy savings boils down to people find ways to use less energy in homes. We need to get people thinking about doing those things so they can help the energy situation while saving some money for their families. MOTION: Case moved, seconded by Nelson, to adopt Resolution No. 2017-100 approving the Energy Action Plan for Eden Prairie. Motion carried 5-0. C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Case moved, seconded by Aho, to adjourn the meeting. Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 7:56 p.m.