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Heritage Preservation - 08/21/2017 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY,AUGUST 21, 2017 6:30 P.M. MEETING GLEN LAKE CHILDREN'S CAMP 6350 INDIAN CHIEF ROAD HPC COMMISSION MEMBERS: Steve Olson-Chair; Tara Kalar-Vice Chair; Pamela Spera; Valerie Ross; Paul Thorp; Meredith Anderson; Shanti Shah COMMISSION STAFF: Lori Creamer, Staff Liaison Kristin Harley, Recording Secretary SPECIAL GUESTS: Ed Stracke, President & CEO, True Friends Eric Sage, Respite Services Director John Bredemus, True Friends Board Chair I. INTRODUCTIONS Introductions took place between the commission members and True Friends representatives. Ed Stracke, President and CEO of True Friends provided the commission with a bit of background information about the True Friends organizations and other camps run under the same umbrella. John Bredemus, Board Chair thanked the commission and city for approving the new respite center project. He talked about the importance of this type of facility for people with disabilities. Eric Sage, Respite Services Director provided the tour of the facility. II. TOUR OF NEWLY COMPLETED BERGLUND CENTER Mr. Sage narrated the tour throughout the Berglund Center. Tour completed around 7:15. True Friends representatives departed. III. CALL TO ORDER/ROLL CALL Chair Olson called the meeting to order at 7:20 p.m. Commission members Spera, Ross, and Anderson were absent. II. APPROVAL OF AGENDA MOTION: Thorp moved, seconded by Kalar to approve the agenda with the addition of Item B —State Conference and Item C- Hosta Society's proposal at Rustica under Reports of Commission and Staff. Motion carried 4-0. HERITAGE PRESERVATION COMMISSION MINUTES August 21, 2017 Page 2 IV. APPROVAL OF MINUTES MOTION: Kalar moved, seconded by Shah to approve the minutes. Motion carried 4-0. IV. OLD BUSINESS A. PHASE 1 ARCHEOLOGY SURVEY PROJECT Creamer stated she has not yet been able to schedule a meeting with the consultant, due to their timeline. She will continue to work on a meeting date and will notify the subcommittee at that time. B. NATIONAL REGISTER NOMINATION— SDM UPDATE Creamer stated the nomination has been completed and submitted to SHPO for review, and SHPO staff has 60 days for review and comment. Creamer will work with consultant on any changes from SHPO. Next steps would be to submit completed nomination the State Review Board, and to the National Park Service, both of which have a 60-day review time frame. V. REPORTS OF COMMISSION AND STAFF A. FOUNDATIONS AT PIONEER TRAIL AND PURGATORY CREEK Creamer stated she shared the information Thorp had provided and did some research on the property. The Historic Easement did not show up on the survey, therefore the building of a pool was approved. Creamer quoted from the development agreement. Thorp noted the developer acted correctly. Creamer added she spoke to zoning enforcement staff, who visited the property and spoke with the homeowner and photographed two of the sites in question, but could not get to the third site which was overgrown. Creamer explained the homeowner told zoning staff he covered what he thought was a"hole in the ground" on his property as a safety measure. Thorp noted this was not the homeowner's property; it was on an easement to protect this historic feature. Thorp replied the City owns the property, so there was no need to communicate to the homeowner but to protect the feature. Kalar asked and received clarification that this would be a fence. Creamer noted the homeowner is aware of the issue and zoning enforcement staff will follow up with homeowner. Thorp said it was unfortunate that there appeared to be no mechanism to enforcing such protections in the building permit. Creamer agreed, and provided examples in which the Planning Department found a way to provide the property information on the plat. Discussion followed on ways to make all parties aware of HERITAGE PRESERVATION COMMISSION MINUTES August 21, 2017 Page 3 an easement like this one. Olson asked if the Planning Department had a checklist for a building permit and if this could be added as a line item. Creamer replied there is,however in this case it was not included on the final plat. Thorp suggested directing Planning staff to make each such historic easement a "drainage and utility" easement to show them on the plat, as they were the only easements allowed on plats; others, like conservation,preservation, etc., were allowed in development agreements, etc.,but not allowed on plats. If shown on the plat, the easement would then appear on the survey. Discussion followed on this suggestion. Discussion followed on a possible motion. Olson replied the commission could make a recommendation to Planning staff, and Creamer agreed. RECOMMENDATION: The commission recommendations Planning Commission/City Council protect all historic resources in Eden Prairie by labeling them a drainage and utility easement to be recorded on all plats. B. STATE CONFERENCE Creamer reminded the commission members the conference is September 14 and 15, 2017. Creamer displayed the final "poster share" for this year's conference. "Poster share" is a new idea this year for cities to be able to share some of the projects they have been working on recently. C. HOSTA SOCIETY AT RUSTICA Creamer announced she met with the owner of Rustica and a representative of the Hosta Society. In the year 2020 there will be a special hosta event, and the hosta garden at Rustica qualifies for a"national register garden." The Society would like to put a flagstone path through garden, in an area lacking grass due to shade, as well as add signage. Creamer displayed photographs to the commission to explain the route of the path. Olson asked for and received confirmation this would become a permanent feature of the property. Discussion followed on what was and what was not considered contributing to the National Register nomination. Creamer explained the Hosta Society asked about placing a sign, similar to the current interpretive sign for the Smith Douglas More House. Kalar asked for and received confirmation the Society would fund this project. Creamer displayed a sketch from the Society and added the owner of Rustia was in general agreement. However, the commission and the Planning Department would need to see a plan before granting permission. Olson suggested that Bob Mack be informed, in case this change was too close to the house. Discussion followed on the location of the garden. Shah urged the commission members to keep the National Register nomination in mind. Kalar HERITAGE PRESERVATION COMMISSION MINUTES August 21, 2017 Page 4 replied if the garden was not a contributing factor it can be changed. Olson urged caution. Creamer agreed to contact Mr. Mack about the proposal. VI. REPORTS OF HISTORICAL SOCIETY VII. NEW BUSINESS A. CAMP EDENWOOD SITE EVALUATION REPORT Creamer stated this report was not yet ready. MacDonald & Mack is the consultant. VIII. ONGOING TRAINING IX. FYI ITEMS A. COUNCIL WORKSHIP SEPTEMBER 19—HISTORICAL SOCIETY UPDATES —COMMISSION MEMBERS INVITED TO ATTEND Creamer invited the commission members to attend the Council workshop to support the Historical Society as they meet with the council. B. STUDENTS ON COMMISSION—START SEPTEMBER 18, 2017 1. Alyssa Meiners 2. Caleb Miller 3. Inka Shetty 4. Neha Bhupatiraju Creamer announced the orientation for the new student members was Tuesday, August 22, 2017. X. NEXT MEETING A. MONDAY, SEPTEMBER 18, 2017—7:00 P.M. PRAIRIE ROOMS Houseal Levine, the consultants working on the city's comprehensive plan, will be in Eden Prairie to meet with the commission from 5:30-6:30 and provide an update on the information previously collected. Olson asked for and received confirmation that the commission would see its earlier comments incorporated. At the regular meeting, Jason Staebell from Hennepin County Public Works will be the guest speaker to provide an update on the County Highway 61 (Flying Cloud Drive) construction, talk about the plan for mitigation, and present artifacts. HERITAGE PRESERVATION COMMISSION MINUTES August 21, 2017 Page 5 Olson added the County also collected seeds for two years to reseed the site naturally after construction is complete. B. SUBCOMMITTEE(S) BE PREPARED TO GIVE UPDATES ON PROGRESS Creamer reminded the commission members that Thorp and Shah were part of the data collection from SHPO project, Kalar was handling the autumn event, and Kalar, Spera, and Anderson were working on educational program development. Updates will be included on the September 18, 2017 meeting agenda. Olson stated he would work on the laser scan project this fall when leaves are off the trees. XI. ADJOURNMENT MOTION: Shah moved, seconded by Thorp, to adjourn. Motion carried 4-0. The meeting was adjourned at 8:17 p.m.