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Planning Commission - 01/25/2016 APPROVED MINUTES EDEN PRAIRIE PLANNING COMMISSION MONDAY,JANUARY 25, 2016 7:00 P.M., CITY CENTER Council Chambers 8080 Mitchell Road COMMISSION MEMBERS: Jon Stoltz, John Kirk, Travis Wuttke, Ann Higgins, Charles Weber, Andrew Pieper, Ed Farr CITY STAFF: Julie Klima, City Planner Rod Rue, City Engineer Matt Bourne, Manager of Parks and Natural Resources Julie Krull, Recording Secretary I. PLEDGE OF ALLEGIANCE—ROLL CALL Vice Chair Pieper called the meeting to order at 7:00 p.m. Kirk, Stoltz and Weber were absent. II. APPROVAL OF AGENDA MOTION: Higgins moved, seconded by Farr, to approve the agenda. Motion carried 4-0. III. MINUTES A. PLANNING COMMISSION MEETING HELD ON JANUARY 11, 2016 MOTION: Farr moved, seconded by Higgins, to approve the Planning Commission Minutes. Motion carried 4-0. IV. INFORMATIONAL MEETINGS V. PUBLIC MEETINGS VI. PUBLIC HEARINGS A. SHADY OAK ROAD - EXPANSION Location: 6775 Shady Oak Road Request for: • Planned Unit Development Concept Review on 6.78 acres • Planned Unit Development District Review with waivers on 6.78 acres • Zoning District Amendment within the I-2 Zoning District on 6.78 acres • Site Plan Review on 6.78 acres PLANNING COMMISSION MINUTES January 25, 2016 Page 2 Paul Schroeder, from Westwood Professional Service, stated his client would like to relocate from Chaska to Eden Prairie and would like to move into the property after their lease expires. The application is to construct an additional warehouse area and loading docks. PUD waivers are requested for the exterior building materials and parking dimensions. The current building is brick faced and metal clad; which is currently non-conforming but met code when it was constructed in 1982. Mr. Schroeder stated they plan to make improvement to the existing building that will integrate and transition the design between the existing structure and proposed addition. Mr. Schroeder said they will be asking for proof of parking. Currently there are 65 parking stalls on the existing parking lot. The parking required for this site, with the addition, is 103 stalls. They would like to use the additional 38 parking stalls required as proof of parking. Vice Chair Pieper asked Klima to review the staff report. Klima reviewed the waivers due to the new construction of the building. The applicant is also installing landscaping on the east side of the building for additional screening from Shady Oak Road. Staff recommendation is for approval. Farr commented he likes the project. The only concern would be with the lighting. He asked if the two flood lights in the back of the building are necessary and also if the tree line would shield the glare. Mr. Schroeder said the lighting on the north side or back of the building is more for the safety and security of the building. In regards to glare, he pointed out they are lower than any other development in the area, so glare would not be an issue. He stated the tilt of the lights has been discussed with City Staff and with LED, there is better control of the light. Mr. Schroeder pointed out the floodlight has been out there since 1980 and there have not been any complaints. Farr commented that the easement in the front of the building is very steep and asked if it would be worth widening the easement. Bourne said with the LRT coming into the area they requested a trail easement along the road. Farr asked if the steepness was an issue. Bourne said no, it is not an issue and there should be enough space for the trail. Farr asked where the storm water runs off to. Mr. Schroeder said it drains to the middle of the parking lot and then to the driveways. The water from the roof goes into roof drains, which go into the driveways. Higgins asked Klima to explain the proof of parking. Klima said by code, a certain amount of stalls are required and if the project proposes to construct less than the required proof of parking demonstrates all of the required parking can be accommodated on site, they just have to show proof that it was there. MOTION: Farr moved, seconded by Wuttke, to close the public hearing. Motion carried 4-0. PLANNING COMMISSION MINUTES January 25, 2016 Page 3 MOTION: Farr moved, seconded by Wuttke, to recommend approval of the Planned Unit Development Concept Review on 6.78 acres, Planned Unit Development District Review with waivers on 6.78 acres, Zoning District Amendment within the I-2 Zoning District on 6.78 acres and Site Plan Review on 6.78 acres,based on plans stamp dated January 11, 2016 and the information included in the staff report dated January 20, 2016. Motion carried 4-0. VII. PLANNERS' REPORT VIII. MEMBERS' REPORT A. COMMUNITY ADVISORY COMMITTEE (CAC) REPORT Vice Chair Pieper said the meeting is tomorrow night and he will have an update at the next meeting. IX. CONTINUING BUSINESS X. NEW BUSINESS XI. ADJOURNMENT MOTION: Wuttke moved, seconded by Higgins, to adjourn the Planning Commission meeting. Motion carried 4-0. Vice Chair Pieper adjourned the meeting at 7:29 p.m.