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City Council - 12/06/2016 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, DECEMBER 6, 2016 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Getschow added Item VIII.J to the Consent Calendar. He said the item on goldenrod paper is a list of applications for licenses in the City. MOTION: Aho moved, seconded by Case, to approve the agenda as published. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, NOVEMBER 15, 2016 MOTION: Nelson moved, seconded by Case, to approve the minutes of the Council workshop held Tuesday, November 15, 2016, as published. Motion carried 5-0. B. CITY COUNCIL MEETING HELD TUESDAY, NOVEMBER 15, 2016 MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve the minutes of the City Council meeting held Tuesday, November 15, 2016, as published. CITY COUNCIL MINUTES December 6, 2016 Page 2 Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. APPROVE SECOND READING OF ORDINANCE NO. 29-2016 AMENDING CITY CODE CHAPTER 11 RELATING TO BUILDING MATERIALS AND ARCHITECTURE AND ADOPT RESOLUTION NO. 2016-119 APPROVING SUMMARY ORDINANCE FOR PUBLICATION B. APPROVE SECOND READING OF ORDINANCE NO. 30-2016AMENDING CITY CODE CHAPTER 11 RELATING TO SCREENING AND LANDSCAPING AND ADOPT RESOLUTION NO. 2016-120 APPROVING SUMMARY ORDINANCE FOR PUBLICATION C. AWARD CONTRACT FOR BUILDING ASSESSMENTS AT CAMP EDEN WOOD TO MACDONALD & MACK ARCHITECTS D. DECLARE EQUIPMENT OBSOLETE AND AUTHORIZE THE CITY TO DISPOSE OF SURPLUS PROPERTY E. APPROVE DECLARATION OF RESTRICTIONS AND COVENANTS ON CITY OWNED PARCEL PID 12-116-22-24-0002 FOR WETLAND REPLACEMENT F. APPROVE WETLAND AND CREEK BUFFER MAINTENANCE AGREEMENT WITH RILEY-PURGATORY-BLUFF CREEK WATERSHED DISTRICT FOR RILEY CREEK REPAIR AT DELL RD. PROJECT G. AWARD 2017 CONTRACTS FOR WATER TREATMENT CHEMICALS H. APPROVE CONTRACT FOR PURCHASE OF CATERPILLAR GP25N5 FORKLIFT CONTINGENT UPON APPROVAL OF 2017 BUDGET I. APPROVAL OF CITY MANAGER SALARY PER STATE SALARY WAIVER APPROVAL J. CLERK'S LICENSE APPLICATION LIST MOTION: Case moved, seconded by Aho, to approve Items A-J on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS/MEETINGS CITY COUNCIL MINUTES December 6, 2016 Page 3 A. PRESTIGE DAYCARE by Shingobee. Request for Site Plan Review on 3 acres of Un-Platted Land within the 35-acre Parcel of Metropolitan Airports Commission (MAC) Owned Property Getschow said this is a site plan review for three acres of the un-platted land on a 35- acre parcel owned by the MAC located on the southeast quadrant of Pioneer Trail and Mitchell Road. The applicant is proposing to construct and operate a daycare facility. This property was rezoned to Airport-Commercial in 2014. The proposed building complies with all site plan and architectural design requirements of the City code. No waivers or variances are being requested with this project. John Fanning, representing Shingobee, gave an overview of the project. He said the project is a joint venture with the MAC. The improvements will be made to three acres on the northern portion of the site, and the building will be about 11,000 square feet. The focus for the facility will be on infants to kindergarten ages, with hours from 6:30 AM to 6:30 PM, Monday through Friday. Aho asked what kind of traffic would be generated by the daycare facility. Mr. Fanning replied traffic would be generated by drop-offs and pickups with some additional traffic during the day for the part time children. He noted it would be about the same or less than an office use would be on the site. Nelson asked if parking would be adequate were the facility to become a different use at a later date. Jeremiah said they have some flexibility,but parking is generally tied to the use of the building in the development agreement. There might have to be changes made to the site or the building if there were to be another use in the future. Nelson asked if there will be trees in the parking lot. Jeremiah believed they are meeting the City's requirements for 5% landscaping in the parking lot and that includes trees. Mr. Fanning said there are trees, and they have discussed the parking concerns with the MAC. They are using 1-1/2 acres of the three acres, so there is an area where parking could be increased if necessary. Case asked if we are approving the number of trees on the site plan but not the placement. He asked how we delineate the property from the City's ballfields and if we are looking at screening detail on the plans tonight. Jeremiah said they do have landscaping plans. The improvements shown would be our expectation, and this would be the time to raise concerns. She understood there is screening of the park property. Mr. Fanning said there is a decorative fence planned for the area by the playground. Case said a few neighbors were concerned about the brightness of the area around the day care facility developed on City-owned property near the fire station. There was a lot of lighting at night when no one was at the facility. He asked if staff has looked at that level of detail. Jeremiah said there are limits on the intensity of lighting at the property line. Staff will double check and make sure that issue is covered by the time of second reading. Jeremiah noted signage is not part of this CITY COUNCIL MINUTES December 6, 2016 Page 4 package. Mr. Fanning said they have gone through the review process with the FAA for the building as well as for lighting and fences. There were no comments from the audience. MOTION: Aho moved, seconded by Case, to close the public hearing, and to direct staff to prepare a development agreement incorporating staff and commission recommendations and Council conditions. Motion carried 5-0. B. FIRST AND SECOND READINGS OF ORDINANCE 31-2016 UPDATING FEE SCHEDULE FOR ADMINISTRATION OF OFFICIAL CONTROLS AND RESOLUTION NO. 2016-121 APPROVING SUMMARY ORDINANCE FOR PUBLICATION Getschow said the Council needs to set the fees for the next year at the last Council meeting for the year. This public hearing has to do with fees set by ordinance. Because both first and second reading will be done tonight, this action does require a unanimous vote by the City Council. These fees are related to building code, building inspection and development fees. He noted there are modest inflationary increases in the fees. There were no comments from the audience. MOTION: Case moved, seconded by Butcher Wickstrom, to close the public hearing; to approve first and second readings of Ordinance No. 31-2016 updating the fee schedule for administration of official controls; and to adopt Resolution No. 2016-121 approving the summary for publication. Motion carried 5-0. C. 2017 FEE SCHEDULE FOR CITY SERVICES (RESOLUTION NO. 2016-122) Getschow said this item covers all the City fees set by resolution. This action does not require a public hearing,but for the past several years we have chosen to hold a public hearing for any increase or change in a City fee. These fees include Community Center membership, daily usage fees, fees for copies, fees at the City cemetery, and various other fees. The fees are evaluated by each division in the City and are brought forward to the City Council. There were no comments from the audience. MOTION: Butcher Wickstrom moved, seconded by Aho, to close the public hearing, and to adopt the 2017 Fee Resolution No. 2016-122. Motion carried 5-0. D. CERTIFYING 2017 PROPERTY TAX LEVY, ADOPTING 2017 BUDGET, AND CONSENTING AND APPROVING 2017 HRA TAX LEVY (RESOLUTION NO. 2016-123) Getschow said this item will certify the 2017 tax levy, adopt the 2017 budget and CITY COUNCIL MINUTES December 6, 2016 Page 5 approve the 2017 HRA tax levy and budget. Notice was provided by Hennepin County to each property taxpayer in the City well before the date of this meeting. Finance Supervisor Wilson gave a PowerPoint presentation about the 2017 budget. She reviewed the purpose of tonight's public meeting and the schedule for other public meetings about 2017 budgets, including Hennepin County, the Eden Prairie School District and the Metropolitan Council. She noted there is a 2.7% increase proposed in the total City budget, a 2.8% increase in General Fund revenues, and a 2.7% increase in General Fund expenditures. She reviewed the debt levy summary and noted the total debt levy will decrease by 0.4%. She said the total property tax levy will increase 2.8% and reviewed the property tax impact on residences, apartments and commercial properties. She said the monthly cost of City services for a median value home in 2017 would be $99.50. Getschow reviewed the process used to put together the budget for 2017. He noted the Quality of Life survey is coming up soon, and that will show the expectations of our community. He reviewed the goals for the 2016-2017 budget: • Enhance service levels in public safety and the maintenance of infrastructure; • Preserve all other city service levels and resources; • Sustain current levels of employee morale and engagement; • Continual review for service efficiencies and innovations; • Continue to improve Eden Prairie's relative position to fiscal comparisons with comparable cities; • Preserve Eden Prairie's exceptional image internally and externally; • Enhance Eden Prairie's sense of community. Getschow reviewed the 2017 city tax levy comparisons and noted Eden Prairie is in the lower 15-20% of all cities in the metropolitan area included in the comparisons. He said Eden Prairie does not receive any State aid except for Police and Fire pensions. He noted Eden Prairie is currently the No. 2 contributor to the regional fiscal disparities program, and our property taxes on a median value home would be 9% less if there were no fiscal disparities contributions. He said the 2017 budget maintains high levels of excellent service to 62,000 residents and 2500 businesses at a reasonable cost. There were no comments from the audience. MOTION: Case moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2016-123 certifying the 2017 Property Tax levy to be $35,711,841; to approve the 2017 Budget of$47,130,983 as reviewed by the Council; and to consent and approve the 2017 HRA Tax Levy and Budget of$200,000; and to close the public hearing. Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Aho moved, seconded by Nelson, to approve the payment of claims as CITY COUNCIL MINUTES December 6, 2016 Page 6 submitted. Motion was approved on a roll call vote, with Aho, Butcher Wickstrom, Case, Nelson and Tyra-Lukens voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Resolution No. 2016-124 Authorizing Issuance of$4,090,000 General Obligation Bonds, Series 2016A (Water Tower Recoatins! & West 70th Improvements Getschow said there is a need to issue some general obligation bonds for projects completed in 2016. Bruce Kimmel, representing Ehlers & Associates,reviewed the bond issuance. He noted there will be no levy impact from the bond issue. He reported there was aggressive bidding for the bond issuance which resulted in an interest rate just under 2.3%. He said this item also includes refunding of some 2008B bonds, which will save almost $100,000 in debt service. He said Moody affirmed the City's Aaa rating, and Standard & Poor's gave the City an AAA rating. MOTION: Aho moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2016-124 authorizing issuance, awarding sale, prescribing the form and details and providing for the payment of$3,940,000 General Obligation Bonds, Series 2016A. Motion carried 5-0. 2. Resolution No. 2016-125 Approving the 2017 to 2026 Capital Improvement Plan Getschow said the Council has spent time in workshop meetings this year discussing the 2017 to 2026 Capital Improvement Plan (CIP). Finance Manager Kotchevar reviewed the objectives of the of the plan and the capital policies. A total of$276,000,000 in projects is planned for the ten-year period, of which over$188,000,000 is for public works projects. She reviewed the funding sources for the CIP projects and noted no new tax levy for debt will be needed until 2024. MOTION: Case moved, seconded by Nelson to adopt Resolution No. 2016-125 approving the 2017 to 2026 Capital Improvement Plan. Motion carried 5-0. CITY COUNCIL MINUTES December 6, 2016 Page 7 C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR 1. Approval of Design Guidelines (Resolution No. 2016-126) Jeremiah said City staff has had ongoing discussions with the Planning Commission and the City Council regarding the Design Standards initiative. Several ordinances associated with the design guidelines have received second reading from the Council. Tom Dobbs, representing Hay Dobbs, said the guidelines are meant to help developers and architects understand the design standards. Both building design guidelines and landscape and site design guidelines are included in the design standards. He commented the document is a very usable tool to help developers in the City. Tyra-Lukens commented she thought the timing of this is really good as development comes along with the SWLRT and as redevelopment occurs in the community over the next 10-15 years. She asked if this will go into effect immediately and if it is just guidelines. Jeremiah replied it would be effective immediately. She noted staff have been negotiating to most of these standards, so it will be good to have an adopted document to share with the development community. Butcher Wickstrom commented this is a wonderful document and reflects the values of the residents of Eden Prairie, the staff and the City Council. MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve Resolution No. 2016-126 adopting the Eden Prairie Design Guidelines document dated November 28, 2016. Motion carried 5-0. D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS Nelson noted the Council accomplished a lot of work tonight. It represented the culmination of a lot of work and thanked staff for doing a great job in bringing it all together. XVI. ADJOURNMENT CITY COUNCIL MINUTES December 6, 2016 Page 8 MOTION: Case moved, seconded by Butcher Wickstrom, to adjourn the meeting. Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 8:15 PM.