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Heritage Preservation - 07/18/2016 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY,JULY 18, 2016 7:00 P.M. MEETING PRAIRIE ROOMS 8080 MITCHELL ROAD HPC COMMISSION MEMBERS: Steve Olson-Chair; Tara Kalar--Vice Chair; Cindy Cofer-Evert; Pamela Spera; Valerie Ross; Paul Thorp; Ed Muhlberg COMMISSION STAFF: Lori Creamer, Staff Liaison Robert Vogel, Pathfinder CRM, LLC Lorene McWaters, Recording Secretary I. ROLL CALL Chair Olson called the meeting to order at 7:05 p.m. Vogel and Muehlberg were absent. II. APPROVAL OF AGENDA MOTION: Kalar moved, seconded by Ross, to approve the agenda. III. APPROVAL OF MINUTES A. COMMISSION MEETING HELD JUNE 20, 2016 MOTION: Ross moved, seconded by Spera, to approve the minutes. IV. REPORTS OF COMMISSION AND STAFF A. CITY OWNED HISTORICAL PROPERTY UPDATES 1. SMITH DOUGLAS MORE Creamer said she and Facilities Manager Paul Sticha have been reviewing proposals for the roof project. Miller Dunwiddie is being recommended. Approval of the recommendation is on the City Council's agenda for the July 19 meeting. Creamer provided updates on several requests made by Dunn Bros. franchisee, Ann Schuster, at the June meeting. Visual landscape Barrier at County Road 4 - Creamer said staff is doing some research on the pricing for lilacs or arbor vitae. Natural Gas Line for Fire Pit—Creamer said the final design has not been decided, however staff is checking into base line pricing to install a gas line. HERITAGE PRESERVATION COMMISSION MINUTES July 18, 2016 Page 2 Chair Rail for Inside Wall—Creamer said Facilities is also pricing the cost to install a chair rail on the inside wall which continues to be damaged when chairs are pushed up against the wall. Creamer said the bocce ball court, landscape barrier and concrete pad were approved by the HPC. It may be possible for the City to use staff labor to help reduce costs. 2. GLEN LAKE CHILDREN'S CAMP Creamer said the City received a proposal from Miller Dunwiddie to evaluate the 10 City-owned buildings on the Glen Lake Children's Camp site. She said the evaluation was prompted by City Council inquiries about the status of the old dining hall with a fireplace. The HPC will receive the final report and have the opportunity to make comments. True Friends' contract requires they maintain all of the buildings on site. Plans for the Respite Center were submitted. Creamer said the original plan which the HPC approved at a previous meeting, has evolved into a request to add a patio with pavers at the walk out level. She will reach out to SHPO for their input. Cofer-Evert asked what kind of pavers will be used. Kalar asked if there are other pavers onsite that should be matched. The Commissioners agreed that they prefer something in neutral earth tones. Olson said he does not believe the HPC will play a large part in approval of the patio request. Cofer-Evert asked if the Commission wants to request any kind of landscaping around the patio — such as natural grasses or hostas. Olson asked that the HPC see the final plan before it moves forward. He also recommended pointing True Friends to the best practices document, which was put together by John Gertz years ago, for additional guidance. Thorp said he wants to see the final landscape plan. Olson said there is also a vegetation section in the best practices document. Olson said he is happy to learn that the dining hall is going to be evaluated. 3. CUMMINS-PHIPPS-GRILL Creamer said earlier this year she worked with Kathie Case (EPHS) on a grant application for a multiphase project for the upper level of the Cummins-Phipps-Grill building. The grant was not awarded to the project; however, Creamer said she received valuable input from the grants office which can be used to resubmit the application next year. Creamer is working on a grant to hire an architect to develop a formal plan, which was one of the recommendations. The application for this grant is due in October. HERITAGE PRESERVATION COMMISSION MINUTES July 18, 2016 Page 3 Staff sent a letter to the Boy Scout who asked to construct an archway near the Peony Garden for his Eagle Scout project. He was thanked for his interest and advised there may be more appropriate City-owned sites for the project. B. ACTION PLAN FOR OVERLOOK SITE Kalar said she was out of town last week and was unable to follow up on this project. She will have an update at the August meeting. V. OLD BUSINESS A. UPDATE ON TOWN OF HENNEPIN & MURPHY'S FERRY RESEARCH Olson said he was not able to get much done on these items. He still needs to make an appointment with Mr. Mather, from the State Historic Preservation office to schedule a meeting. Thorp said the next step for Murphy's Ferry will be a visit to the site. They will need to coordinate this with Seaver Peterson, who owns the property near the Murphy's Ferry site. Ross will coordinate the contact with Peterson to seek his permission for Commissioners to go onto the site. The Commissioners agreed that the first part of the next meeting (August 15) will take place at the Town of Hennepin site. Thorp said there is a closed gravel road that can be used to gain access. Thorp said he will have a surveyor locate the actual historical site. He suggested everyone wear long pants,hiking boots or supportive shoes and bring bug spray. Ross asked what exactly is needed from Peterson relating to Murphy's Ferry. Thorp said the exact location of the site needs to be identified and staked, so at this point they just need permission to go onto his property. Then the group can meet at the site to view it. Olson suggested that when Peterson is contacted he be provided with background on the project so he understands what will be involved. Olson said Peterson may also be able to help identify the location of the site. The following action steps were agreed upon: • Reach out to David Mathers (National Register Archeologist) • Contact Seaver Peterson to relay background information and the plans moving forward for the HPC. Ross will contact Peterson prior to Thorp. B. PARTNERSHIP GRANT UPDATE The HPC had the opportunity to review and comment on the draft manual in June. Creamer said the team, which includes representatives from Mankato, Stillwater, Eden Prairie and the Heritage Preservation Office, met July 12. They reviewed the draft training manual with a fine tooth comb. There will be further conversations with the partnership cities regarding the state conference training session. C. WORKPLAN REVIEW HERITAGE PRESERVATION COMMISSION MINUTES July 18, 2016 Page 4 First Quarter(January-March) All items were checked off as completed, with the exception of the Best Management Plan for the Dorenkemper property. It was noted that two items were started,but not completed, so the word "begin" was added. Second Quarter Two additional items were checked off as completed. The item on expanding the list of heritage sites on the website was discussed. Creamer said she plans to work on this item as the City Council is eager to see it completed. Ross said the City Hall photo project should be added to the website. Planning an event to celebrate the 50th anniversary of the National Preservation Historic Act, which is in October, was discussed. The Commissioners agreed that an article regarding the anniversary should be submitted to the Eden Prairie News. Ross asked if the Commission could have a booth about the anniversary at the upcoming Heritage Day. Kalar suggested doing an Instameet event,possibly at Dunn Bros. The Commission could publicize the event and subsidize the cost of a cookie or beverage for attendees. Spera said some sort of program would be needed. Kalar and Cofer-Evert will head up planning for the event. Third Quarter The grant application for additional signage at the Riley-Jacques Farmstead was moved to the fourth quarter. "Continue to work on the Murphy's Ferry project" was added to the third quarter. Onwimz/Administrative The second item(Creation of a heritage resource inventory database that is publicly accessible) was discussed. Thorp noted that some of the properties are privately owned and the owners may not want the information publicized. It was agreed that this item is a low priority. VI. FYI ITEMS A. GRANT PROJECT SUBCOMMITTEE MEETING The subcommittee (Ross, Spera and Creamer) will meet Wednesday, July 20, at 6 p.m. VII. NEXT MEETING MONDAY, AUGUST 15, 2016. The group will meet at City Center at 6:30 p.m. and go to the Town of Hennepin site together. The site is near the Riverview Road entrance to the James Brown Conservancy. It was noted that the terrain is rugged. HERITAGE PRESERVATION COMMISSION MINUTES July 18, 2016 Page 5 After the site visit, the remainder of the meeting will be conducted at the Smith Douglas More/Dunn Bros. beginning at 8 p.m. VIII. ADJOURNMENT MOTION: Cofer Evert moved, seconded by Kalar, to adjourn. Motion carried 5-0. Chair Olson adjourned the meeting at 8:24 p.m.