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Parks and Recreation - 08/03/2015 APPROVED MINUTES PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY,AUGUST 3, 2015 7:00 P.M. CITY CENTER 8080 Mitchell Road, Council Chambers PRNR COMMISSION MEMBERS PRESENT: Larry Link, Chair; Donald Jacobson, Leonard Pesheck PRNR COMMISSION MEMBERS ABSENT: Debra McBride, Vice Chair; Michael Belaen, Kirk Spresser and Deborah Tenner CITY STAFF PRESENT: Jay Lotthammer, Parks & Recreation Director Matt Bourne, Parks &Natural Resources Manager Lori Brink, Recreation Manager Valerie Verley, Community Center Manager Jodie Fenske, Recording Secretary GUEST: Jerry Maas, Southwest Metro Pickleball Club L ROLL CALLANTRODUCTIONS Chair Larry Link called the meeting to order at 7:00 p.m. Roll call was taken and noted above. Lotthammer reported the resignation of Commission member Tim Rawerts due to his relocating out of Eden Prairie. Lotthammer updated the Commission on City Staff changes including the retirement of Stu Fox, Parks and Natural Resources Manager and the promotions of Matt Bourne to Parks and Natural Resources Manager and Valerie Verley to Community Center Manager. Bourne, Verley and Brink provided respective educational and employment background information. II. APPROVAL OF AGENDA Jacobson added Item IX.D.3 Flying Red Horse Sign. Motion: Jacobson moved, seconded by Pesheck, to approve the agenda as amended. III. APPROVAL OF PRNR MINUTES—MAY 4, 2015 Link stated the May 4, 2015 minutes were not available but would be provided for approval at the September Commission meeting. PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES August 3, 2015 Page 2 IV. REPORT OF CITY COUNCIL ACTION Lotthammer reported approval was received for updating the Round Lake Baseball Stadium scoreboard with new advertising. Lotthammer also reported the Council approved RJM Construction to provide construction management services on a volunteer basis for the Miracle League Field. He stated the watershed report is expected within one week, the project is 75%funded and most of the work will be performed this year with completion in spring 2016. He stated RJM Construction has been assigned contracts for the construction of the field. Approval has been received for bike trail rehab/overlay for five sections throughout the City. Lotthammer stated several donations were also approved. V. REPORT OF PLANNING COMMISSION Bourne reported the Commission can expect a report at the next meeting regarding the Park Zoning Ordinance. VI. PETITIONS, REQUESTS AND COMMUNICATION A. PICKLEBALL UPDATE BY SOUTHWEST METRO PICKLEBALL CLUB Lotthammer introduced Eden Prairie resident Jerry Maas as an advocate of pickleball and a representative of the Southwest Metro Pickleball Club. Maas thanked the Commission for its continued support of pickleball and providing courts in Eden Prairie. Maas noted the courts at Riley Lake and Pioneer Park are in need of crack repair. He also noted that SWMPC sees an advantage to having a centrally located 14-court pickleball facility in the City. VIL OLD BUSINESS A. CEDAR HILLS PARK UPDATE Lotthammer reported the project is on hold for the watershed report which is expected within two weeks. Once the study is received, plans for flood plain elevation can be determined. VIIL NEW BUSINESS IX. REPORTS OF STAFF PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES August 3, 2015 Page 3 A. PARKS AND NATURAL RESOURCES MANAGER 1. Park Proiects Update. Bourne reported the Miracle League Field project is underway with RJM donating time for construction management services. He stated we are currently waiting for the watershed district to review the plan and make recommendations. The permanent pickleball courts, as well as the reconstructed tennis courts and basketball court, at Franlo Park opened on July 10, 2015. Bourne also reported on a plan to redo the plaza behind Field 8 at Miller Park by adding storage and making the area more appealing and safe. The trail rehab bid has been accepted and approved by the City Council for overlay of five sections throughout the City. Bourne reported the work will be completed in the next week. B. RECREATION SERVICES MANAGER 1. Fall Brochure. Brink reported the fall brochure will be distributed to residents in the next week and registration will open on August 12, 2015. FYI: Movies in the Park. Brink stated the summer concerts continue to be popular and the movies will begin in August on the new screen purchased last year at Staring Lake Park. FYI: Senior Golf Classic. Brink reported on the event being held on August 12, 2015 at Dahlgreen Golf Course. C. COMMUNITY CENTER MANAGER 1. Aquatics Grand Opening Overview. Verley reported the event was well attended with standing room only. Community Center staff provided tours and positive feedback has been received. 2. Fitness in the Parks Update. Verley reported the free classes provided this year for the first time have been well attended and it was nice to see people of all ages coming together. Zumba classes were the most popular and included youth from the summer camps. She anticipates the successful program will continue next summer. D. PARKS AND RECREATION DIRECTOR 1. 2016-2017 Budget Overview. Lotthammer reported the Department is in mid-budget season and will be able to provide a more accurate picture in September. Once assessment values are provided, the Council will be able to set the levy with final approval expected in December. PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MINUTES August 3, 2015 Page 4 Lotthammer further explained Department expenses come from the General Fund section of the budget. He also explained the expenses incurred at Community Center are offset by greater revenue generated by increased and upgraded memberships. Projections indicate a little better than breakeven, matching the historically 90% cost recovery. Lotthammer expects not much tax impact in 2016-17. 2. 2015 PRNR Work Plan. Lotthammer forecasts receipt of the Master Plan for the Outdoor Center, updated Facility Use policies and an update on Cedar Hills Park watershed study. He also anticipates a Master Plan completed for Riley Lake Park in October or November. 3. Flying Red Horse Sign. Lotthammer stated the City has obtained possession of the sign and, with a possible grant, will be in a better position to place the sign in one of the parks. The sign is currently stored and protected at the maintenance facility. X. NEXT MEETING Next PRNR Meeting—Monday, Sept 14 at 7 p.m., Park Maintenance Building. XI. ADJOURNMENT Motion: Jacobson moved, seconded by Pesheck, to adjourn the meeting. The meeting adjourned at 8:30 p.m.