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Parks and Recreation - 01/05/2015 APPROVED MINUTES PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY,JANUARY 5, 2015 7:00 P.M.— CITY CENTER 8080 Mitchell Road PRNR COMMISSION MEMBERS PRESENT: Hutch Coburn, Chair; Larry Link, Vice Chair; Donald Jacobson; Kirk Spresser; Tim Rawerts; Leonard Pesheck; and Deborah Tenner PRNR COMMISSION MEMBERS ABSENT: Debra McBride and Michael Belaen CITY STAFF PRESENT: Jay Lotthammer, Parks & Recreation Director; Stu Fox, Parks and Natural Resources Manager; Wendy Sevenich, Community Center Manager; Lori Brink, Recreation Manager; Tina Eide, Aquatic Supervisor STUDENT REPRESENTATIVES: Jacqueline Armstrong, Jennifer Powell, Riley Tillitt RECORDING SECRETARY: Amy Hulet, not present I. ROLL CALL AND INTRODUCTIONS Roll call was taken by Chair Coburn as Recording Secretary Amy Hulet was unable to attend. Attendance was noted above. II. APPROVAL OF AGENDA Motion: Spresser moved, seconded by Jacobson, to approve the agenda as presented. III. APPROVAL OF PRNR MINUTES OF NOVEMBER 3, 2014 Motion: Jacobson moved, seconded by Rawerts to approve the November 3, 2014 meeting minutes as presented. IV. REPORT OF CITY COUNCIL ACTION Lotthammer addressed the Commission and noted City Council had met only once in December. At that meeting, the City Council adopted the City Budget. He noted the Commission would discuss the item later on in the meeting. The City Council would be meeting the next night to discuss Commission appointments. V. REPORT OF PLANNING COMMISSION Fox noted there had only been one Planning Commission meeting since the last PRNR meeting. At the meeting, they discussed the construction of O'Reilly Parts and the TOD Ordinance (Transit Orient Design). PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MINUTES January 5, 2015 Page 2 VI. PETITIONS, REQUESTS AND COMMUNICATION VII. OLD BUSINESS VIII. NEW BUSINESS A. Cedar Hills Park Desisn Concept Plan Lotthammer introduced Jan Anderson of HTPO, the firm contracted by the City to design Cedar Hills Park. Lotthammer provided a brief history regarding the development of Cedar Hills Park and the City's agreement with MAC. He reported to the Commission this park would be the last major neighborhood park to be constructed in the foreseeable future. The next step in the project would be to hold a neighborhood meeting to obtain feedback from nearby residents. The City would like to begin construction of Phase I later this year. Jan Anderson provided a brief history of the land encompassing the park. She reported on the original family that settled on the property in the 1860's. She also compared the 2002 original concept plan with the revised 2015 master plan. She noted the changes in the amount of green space, trail connections, parking and amenities. In addition, she reported the park was unique in that encompassed a creek, wetlands and steep slopes. The proposed design concept includes a native American/pioneer theme that embraces the surrounding natural amenities. The Commission inquired about sports amenities versus nature amenities. Lotthammer responded the park would be oriented more towards large open, natural spaces as opposed to ball fields and courts. The Commission members liked the natural aspect of the park along with ties to the history of the land. In addition, they requested confirmation that MAC had agreed to a long term use agreement with the City. Termer asked about bathrooms in any of the buildings in Phase I. Fox responded there were no plans in Phase I for bathrooms. Lotthammer reported it might be possible in Phase IL He noted the final design of the park would include more specific details. IX. REPORTS OF STAFF A. RECREATION SERVICES MANAGER FYI: Rock on Ice FYI: Miller Park Activities FYI: Stay Active this Winter FYI: Father-Daughter Sweetheart Dance Brink summarized the upcoming events, Rock On Ice, Miller Park Activities (Ice Castle) and Stay Active this Winter. She also noted the very popular Father/Daughter dance. PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MINUTES January 5, 2015 Page 3 B. COMMUNITY CENTER MANAGER 1. Facilities Rentals Lotthammer introduced Tina Eide, Aquatics Supervisor. Eide provided the Commission with information regarding facilities rentals and changes made in 2015. Reservations opened up at 5:30 earlier this morning, with Purgatory Creek as one of its hot spots. The facility is popular for graduations and weddings. She provided the Commission with reservation history and numbers, in order to track how each facility is used and if it is being utilized to the best of its ability. She also discussed the updated cancellation policy. Community Center and Senior Center rentals were also discussed. C. PARKS AND NATURAL RESOURCES MANAGER FYI: Deer Management Fox reported the deer management program went well. The City removed 120 animals. The next deer management program would resume in fall 2016. D. PARKS AND RECREATION DIRECTOR 1. Budget Update—General Fund & CIP Lotthammer provided a brief update with regard to the CIP. This year staff will work with the CIP and update their project lists. 2. Hennepin County Grant Updates Lotthammer reported the City had obtained a grant for youth sports. The grant would be awarded to Camp Edenwood and would go towards updating the outside play equipment. C.H. Robinson has agreed to match up to $40,000 and they are looking into additional matching amounts. In addition, the City also obtained grants for soccer goals/nets and equipment for the dryland training room at the new aquatic center. Each grant was $6,000.00. 3. 2015 PRNR Work Plan Lotthammer noted on January 20, Hutch Coburn and himself would be presenting the Commission's work plan to the City Council. He reported on two other subjects, the effects of pesticides on the bee population and organic recycling as topics for the Commission to discuss in the future. X. NEXT MEETING Next PRNR Meeting—Monday, February 2, 2015 —7:00 p.m., Community Center PARKS,RECREATION AND NATURAL RESOURCES COMMISSION MINUTES January 5, 2015 Page 4 XI. ADJOURNMENT Motion: Spresser moved, seconded by Link to adjourn the January PRNR meeting at 8:31 p.m.