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City Council - 12/02/2014 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, DECEMBER 2, 2014 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 PM. Council Member Aho was absent. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS A. DONATION FOR EDEN PRAIRIE PLAYERS (Resolution 2014-113) Lotthammer thanked Andy Turner for his $400 cash donation to purchase technical equipment for the Eden Prairie Players. MOTION: Case moved, seconded by Butcher Wickstrom, to adopt Resolution 2014-113 accepting the donation of$400 from Andy Turner for the Eden Prairie Players discretionary fund to be used for technical aspects. Motion carried 4-0. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Getschow said there are replacement items on goldenrod paper for Items VIIIX and VIII.L. Item VIII.N on goldenrod paper should be added to the Consent Agenda. MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve the agenda as amended. Motion carried 4-0. VI. MINUTES CITY COUNCIL MINUTES December 2, 2014 Page 2 A. COUNCIL WORKSHOP HELD TUESDAY, NOVEMBER 18, 2014 MOTION: Case moved, seconded by Butcher Wickstrom, to approve the minutes of the Council workshop held Tuesday, November 18, 2014, as published. Motion carried 4-0. B. CITY COUNCIL MEETING HELD TUESDAY, NOVEMBER 18, 2014 MOTION: Butcher Wickstrom moved, seconded by Case, to approve the minutes of the City Council meeting held Tuesday, November 18, 2014, as published. Motion carried 4-0. VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. APPROVE SECOND READING OF ORDINANCE NO. 24-2014 AMENDING CITY CODE CHAPTER 5, RELATING TO PROHIBITING SAMPLING OF TOBACCO-RELATED PRODUCTS C. AWARD CONTRACT FOR PURCHASE OF POLICE VIDEO AND AUDIO SYSTEM TO WATCHGUARD VIDEO D. APPROVE AMENDMENT TO EMPLOYEE INTERCHANGE AGREEMENT WITH METROPOLITAN COUNCIL FOR THE SOUTHWEST LIGHT RAIL TRANSIT PROJECT E. AWARD CONTRACTS FOR WATER TREATMENT CHEMICALS FOR 2015 F. AWARD 2015 CONTRACT FOR LIME RESIDUALS HAULING AND DISPOSAL TO MOELTER GRAIN INC. G. DECLARE USED VEHICLES AS SURPLUS AND AUTHORIZE DISPOSAL H. APPROVE PURCHASE OF REPLACEMENT VEHICLES AND EQUIPMENT I. AWARD CONTRACT TO ELECTRICAL INSTALLATION AND MAINTENANCE FOR REPLACEMENT OF VARIABLE FREQUENCY DRIVE ON HIGH SERVICE PUMPS 6 AND 7 AT THE WATER TREATMENT PLANT J. APPROVE PURCHASE OF 11 NEW HP LAPTOPS FOR THE UTILITIES DIVISION CITY COUNCIL MINUTES December 2, 2014 Page 3 K. ADOPT RESOLUTION NO. 2014-118 SETTING A PUBLIC HEARING FOR TUESDAY,JANUARY 20, 2014, REGARDING MODIFICATION OF TIF DISTRICT 16 AND RELATED TIF DISTRICT INFORMATION L. ADOPT RESOLUTION No. 2014-119 SETTING A PUBLIC HEARING FOR TUESDAY,JANUARY 20, 2014, REGARDING MODIFICATION OF TIF DISTRICT 17 AND RELATED TIF DISTRICT INFORMATION M. SET PUBLIC HEARING FOR TUESDAY,JANUARY 6, 2015, REGARDING THE TRANSFER OF THE COMCAST CABLE FRANCHISE TO MIDWEST CABLE N. APPROVE THE SALE OF THE 2002 100' MID-MOUNT E-ONE ARIAL PLATFORM TRUCK TO THE CITY OF PINE ISLAND, MINNESOTA MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve Items A- N of the Consent Calendar. Motion carried 4-0. IX. PUBLIC HEARINGS/MEETINGS A. ALLOCATION OF 2014 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO THE PROP SHOP FOR ACQUISITION OF A STORAGE FACILITY Getschow said this item is a request to allocate $50,000 of Community Block Grant Funds for the acquisition of a storage facility for the Prop Shop. He said an opportunity arose for the non-profit agency, Prop Shop, to purchase a building near their current location to expand and improve their program. They are looking for assistance from the City to help with the down payment on that building. Cindy Eddy, Executive Director of the Prop Shop, said the number of people they serve continues to increase, and to date they have helped about 7500 people. The second building would be used for storage and as a furniture showroom for the families they serve. There were no comments from the audience. MOTION: Butcher Wickstrom moved, seconded by Nelson, to close the public hearing and to approve the grant agreement with the Prop Shop to allocate $50,000 in Community Development Block Grant funds for acquisition of a property at 14770 Martin Drive to be used as a large item storage warehouse. Motion carried 4-0. B. FIRST AND SECOND READINGS OF ORDINANCE NO. 25-2014 UPDATING FEE SCHEDULE FOR ADMINISTRATION OF OFFICIAL CONTROLS AND RESOLUTION NO. 2014-114 APPROVING PUBLICATION OF SUMMARY ORDINANCE CITY COUNCIL MINUTES December 2, 2014 Page 4 Getschow said the next two items are public hearings related to updating our fee schedules. The first item deals with fees that are established by ordinance, such as those related to zoning, subdivision controls, site plan regulations, sanitary codes, building codes and official maps. He noted the changes are well within the range of inflation. There were no comments from the audience. Case asked if first and second reading required a unanimous vote of those present and not of the entire City Council. Rosow said that was correct. MOTION: Case moved, seconded by Butcher Wickstrom, to close the public hearing and to approve first and second readings of Ordinance No. 25-2014 updating the Fee Schedule for Administration of Official Controls and to adopt Resolution No. 2014-114 approving the Summary for Publication. Motion carried 4-0. C. RESOLUTION NO. 2014-115 UPDATING THE FEE SCHEDULE FOR CITY SERVICES Getschow said this item covers fees for City services that are not covered by ordinance. He noted we do not have to hold a public hearing for these fees, but we have customarily held one. There were no comments from the audience. MOTION: Butcher Wickstrom moved, seconded by Nelson, to close the public hearing and to adopt the 2015 Fee Resolution No. 2014-115. Motion carried 4-0. D. 2015 BUDGET Tammy Wilson, Finance Supervisor, gave an overview of the 2015 budget. She said the total proposed budget, including the General Fund, debt service and capital improvement budgets, is $44,337,935 or a 1.9% increase. She reviewed the General Fund revenues and expenditures, the capital improvement budget and expenditures, the debt summary and the tax impact of the total property tax levy. Getschow noted we are in the second year of a two-year budget. During 2014 there have been many budget sessions and workshops to establish goals for the City's budget. He reviewed the goals set, including goals to keep Eden Prairie a premier place in which to live and do business. He noted public safety is critical and the City plans to continue to maintain or enhance service levels. He said there is a high level of employee morale, as evidenced by Eden Prairie's recognition as the "Best Work Place" during 2014. There are plans to make Eden Prairie services a 24/7 operation. Another goal about energy savings will need to be established now that the 20-40-15 program is reaching its end. He reviewed a comparison of Eden Prairie's city tax rates with other League of Minnesota Cities with comparable CITY COUNCIL MINUTES December 2, 2014 Page 5 demographics. The comparison showed Eden Prairie with the third lowest city tax rate. He said Eden Prairie continues to deliver a high level of service at a very reasonable price. We do not rely on any local government aid as many other cities do. He noted Eden Prairie is the second largest contributor to the Fiscal Disparities program for commercial properties. There were no comments from the audience. MOTION: Case moved, seconded by Nelson to close the public hearing. Motion carried 4-0. X. PAYMENT OF CLAIMS MOTION: Nelson moved, seconded by Case, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Butcher Wickstrom, Case, Nelson, and Tyra-Lukens voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Resolution No. 2014-116 Certifying the 2014 Property Tax Levy, Adopting the 2014 Budget, and Consenting and Approving the 2014 HRA Tax Levy Nelson thanked Mr. Getschow and City staff for continuing to work to come up with innovations and for providing a budget that keeps our services while keeping our taxes very reasonable. Case said the budget has been a long work in progress over the past year. He believed the budget is very important and reflects our values as a city and as a City Council. Butcher Wickstrom said all the Council Members appreciate the efficiencies and innovations that are coming forward from staff. MOTION: Nelson moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2014-116 certifying the 2015 Property Tax levy to be $33,792,311; to approve the 2015 Budget of$44,337,935 as reviewed by CITY COUNCIL MINUTES December 2, 2014 Page 6 the Council; and to consent and approve the HRA tax levy and budget of $200,000. Motion carried 4-0. 2. Resolution No. 2014-117 Approving the 2015 to 2024 Capital Improvement Plan Getschow said every other year, after deliberation, the City Council approves a ten-year Capital Improvement Plan (CIP). Sue Kotchevar, Finance Director, gave an overview of the ten-year CIP. She reviewed the objectives of the CIP and noted the CIP includes projects valued at$25,000 or more. Projects totaling $267,000,000 are planned through 2024 and include projects for Engineering and Public Works, Parks and Recreation, Community Development. She noted the City has received an Aaa rating from Moody's since 2003, which enables us to borrow at the lowest possible rate. This year the City was also recognized by Standard & Poor's with an AAA rating. MOTION: Case moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2014-117 approving the 2015 to 2024 Capital Improvement Plan. Motion carried 4-0. C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR 1. Aquatics Expansion Update Lotthammer gave an overview of what has taken place with the aquatics expansion thus far, including photos of the construction progress since the project was started in the summer. He said there are walls in the expansion area that would be excellent locations for public art and showed samples of possible art work. Staff is working with Team Foxjet and Mercury Mosaics to develop a donor appreciation wall that would recognize different levels of individual donations. He said Phase One of the facility is on schedule to open in June, with Phase 2 to open by the end of 2015. Nelson asked where an individual would go to purchase one of the tiles for the donor appreciation wall. Lotthammer said that project is just getting started. There is information on the Foxjet website, so tiles can be purchased online. Team Foxjet also plans to do a door-to-door solicitation. 2. Approval of Professional Services Agreement with Mercury Mosaics for Community Center Aquatics Expansion Donor Appreciation Wall MOTION: Case moved, seconded by Butcher Wickstrom, to approve the $20,000 professional service agreement for Mercury Mosaics to design, CITY COUNCIL MINUTES December 2, 2014 Page 7 fabricate and install a donor appreciation wall in the Community Center Aquatics expansion. Motion carried 4-0. E. REPORT OF PUBLIC WORKS DIRECTOR 1. Approval of the Pedestrian and Bicycle Plan Ellis noted he gave an overview of the City's Pedestrian and Bicycle Plan at the November 18 City Council meeting. He said the plan has since been amended to include suggestions given by Council Members at that meeting. There has been a very good response from the general public. The plan will provide a good guide for Eden Prairie's infrastructure into the future. MOTION: Butcher Wickstrom moved, seconded by Nelson to approve the City of Eden Prairie Pedestrian and Bicycle Plan. Motion carried 4-0. F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Butcher Wickstrom moved, seconded by Case, to adjourn the meeting. Motion carried 4-0. Mayor Tyra-Lukens adjourned the meeting at 8:14 PM.