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Parks and Recreation - 01/06/1994 APPROVED MINUTES EDEN PRAIRIE CULTURAL COMMISSION Thursday, January 6, 1994 7:15 p.m. City Center Atrium Conference Room 8080 Mitchell Road COMMISSION MEMBERS PRESENT: Michael Kallas, Betty McMahon, Beth Beutell, Ron Case (late), Bryan Hanson COMMISSION MEMBERS ABSENT: Deb Campbell Potter STUDENT MEMBERS PRESENT: Jason Wainwright STUDENT MEMBERS ABSENT: Kelly Baker, Prairie Bly COMMISSION STAFF PRESENT: Laurie Helling, Manager of Recreation Services I. ROLL CALL The meeting was called to order at 7:22 p.m. by Vice-chairperson, Michael Kallas. II. APPROVAL OF AGENDA Helling asked that a letter from Arnette Bell, Oak Point School Principal, be added as Item IV.C, and that Items V.A.4. and Vill be tabled. MOTION: McMahon moved to approve the agenda as amended. Motion seconded by Beutell and passed 4-0. III. APPROVAL OF MINUTES OF DECEMBER 2 1993 MOTION: Beutell moved to approve the minutes of the December 2, 1993, meeting as presented. Motion seconded by McMahon, and passed 4-0. Approved Minutes Eden Prairie Cultural Commission Thursday, January 6, 1994 IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Gerald Hoppe Memorial Helling read a thank you note she had received from Jodie Hoppe, and also read a letter she had written to Jodie Hoppe. Helling indicated that memorial contributions to date total $650. Contributions on behalf the Commission were given to Helling at the meeting. Helling read a draft thank you letter written by Campbell Potter on behalf of the Cultural Commission to be mailed to those who sent in memorials. Commissioners approved letter. Commission members discussed possible uses for the money. Suggestions included doing something with the garden, purchasing light fixtures, planting a Butternut grove or some trees, or putting a bench on a path. Kallas stated that he felt the money should be used for something tangible. Commissioners directed Staff to get a list of potential uses for the money to bring to the next meeting. The list should be limited to items that are displayable, discrete, and self-sustaining, and the estimated value should be included. B. Memo from Michael Franzen RE: Funeral Home on County Road 4 Helling explained that a developer is considering building a funeral home next to the More House, and that Franzen would like the opinions of the HPC and Cultural Commission regarding a funeral home next to the More House. Helling noted that Bob Lambert indicated a funeral home is one of the better uses that have been proposed for this property, and that this project may go before the Planning Commission next month. McMahon stated that she had talked to Paul Huber, the developer, who has a concern regarding setbacks; the current setback is 50 feet, and they would like it changed by 10 to 20 feet. McMahon also stated that Huber indicated they would propose building the funeral home in the same brick as the More House. Kallas stated that he would like to know more about what the plans are for the More House, and Helling responded that it may become a Bed and Breakfast run by the City. 2 Approved Minutes Eden Prairie Cultural Commission Thursday, January 6, 1994 Commission members discussed what qualities would be undesirable in a building next to the More House, such as something noisy, with large amounts of traffic and activity. MOTION: McMahon moved to direct Staff to locate the plans for the funeral home, and to communicate with the Planning Commission regarding the Cultural Commission's general lack of any objections and general concerns about matching architecture, no on-street parking, and screening. Motion seconded by McMahon and passed 4-0. C. Letter from Arnette Bell, Oak Point School Principal Information Item. Helling read a thank you letter from Arnette Bell regarding the donation to the Young Audiences program. V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 1 . Performing Arts Committee Beutell stated that the December meeting had been cancelled and the next meeting is scheduled for January 10. Beutell noted that the big items on the agenda will be the Staring Lake Concert Series and the dramatic production. One issue relating to the dramatic production is that the majority of the talent is from other communities. Beutell stated that the Performing Arts Committee spends a lot of money on advertising, but finds that the same people are auditioning in different communities. Student Commissioner Wainwright indicated that from a High School perspective, the production isn't well publicized and that he could help promote it at the school. He also noted that it would be better to scheduling the production earlier in the summer. McMahon stated that as long as Eden Prairie residents are coming to the play, she didn't see any problem with having other people in the play. 3 Approved Minutes Eden Prairie Cultural Commission Thursday, January 6, 1994 Beutell noted that rather than producing a play, they could hire Burnsville's troop which will be performing "Guys and Dolls." Kailas stated that a variety show, which Em Stark could coordinate, would involve local talent, and that an outside troop could be hired to perform the dramatic production at a lesser cost. Helling noted that a talent show would need to be scheduled for early in the summer. Wainwright indicated that the National Honor Society is sponsoring a variety show in early February and that he would get a program, 2. Heritage Preservation Commission Kailas stated that he had not been involved with the HPC lately and that he thought some meetings had been cancelled. Kallas also noted that he had not seen any proposals relating to the next phase with Tellus. 3. Historic Sites Committee Case indicated that the Committee would be meeting later this month. 4. Art-In-City Hall Committee Tabled. B. Reports of Staff 1 . 1993 Budget Update 1 1 30 93 Information item only. Vl. OLD BUSINESS A. Cummins-Grill Homestead Print Healing reviewed a draft letter prepared by Renee Stuart to be mailed to Eden Prairie businesses regarding the sale of the Cummins-Grill print. Beutell suggested sending out a brochure with the letter and Kailas suggested including a color photocopy of the print. 4 Approved Minutes Eden Prairie Cultural Commission Thursday, January 6, 1994 Hanson suggested having a Les Kouba print for each of the historical houses. However, no one else liked the idea. Hanson suggested sending the letter to Eden Prairie realtors, and the Commissioners discussed how the print could be used as a promotional item for realtors, developers, etc. McMahon noted that the letter being prepared should be more like a direct mail letter, and Helling indicated she would set up a meeting between Renee Stuart, McMahon and herself to revise the letter and discuss other ideas. B. HPC Bylaws/Ordinance Revision Kallas indicated that John Gertz had made some changes on the Ordinance and that the HPC had not yet reviewed the changes. The Commissioners reviewed the Ordinance and made additional recommendations for changes. MOTION: Case moved to recommend that the proposed amended Ordinance relating to the HPC be reviewed by the HPC, and that after review by the HPC, the amended Bylaws and Ordinance of the HPC, and the amended Bylaws of the Arts/Cultural Commission be forwarded to the City Council through Staff with the intent that two new commission, the Arts Commission and the Heritage Preservation Commission, be formed. Seconded by Hanson and passed 5-0. VI1. 1994 Goals and Objectives Tabled. 5 Approved Minutes Eden Prairie Cultural Commission Thursday, January 6, 1994 Vlll. ADJOURNMENT MOTION: Beutell moved to adjourn the meeting. Motion seconded by Case, and passed 5-0. The meeting was adjourned at 9:00 p.m. Respectfully submitted, Susan Forster Recording Secretary 6