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Heritage Preservation - 12/20/1999 APPROVED MINUTES HERITAGE PRESERVATION COMMISSION Monday, December 20, 1999 7:00 p.m. J.R. Cummins House 13600 Pioneer Trail Commission Members: Deborah Barkley, Lori Peterson-Benike, Kathie Case, Timothy Colliton,Jan Mosman, and James Wilson Student Representative: Mark Perry Staff: John Gertz, Historic Preservation Specialist, and Deb Meuwissen, Recording Secretary I. ROLL CALL Chair Colliton called the meeting to order at 7:00 p.m. Members present included Lori Peterson-Benike, Kathie Case, Timothy Colliton, Jan Mosman, and James Wilson. Student Representative Mark Perry was also present. Staff present included John Gertz, Historic Preservation Specialist, and Deb Meuwissen Recording Secretary. II. APPROVAL OF AGENDA Chair Colliton asked for changes or additions to the agenda. Item VII, A was moved to the first item of business under Item V. There being no further changes to the agenda, upon motion by Kathie Case, seconded by James Wilson, the agenda was approved as amended. III. APPROVAL OF NOVEMBER 15, 1999 MINUTES Chair Colliton asked for discussion and approval of the minutes of the November 15, 1999 meeting of the Heritage Preservation Commission. Upon motion by James Wilson, seconded by Lori Peterson-Benike, the minutes of the November 15, 1999 meeting of the Heritage Preservation Commission were approved as written. IV. REPORTS AND REQUESTS Kathie Case presented a brief report of the Historical Preservation Society. Marie Wittenberg is presently rewriting her book on the history of Eden Prairie. HERITAGE PRESERVATION COMMISSION December 20, 1999 Page 2 V. REPORTS OF COMMISSION AND STAFF A. FY2000 CLG Grant Project John Gertz reported the grant application package had been received by SHPO and at least draft grant applications had to be prepared and submitted by January 2000. A lengthy discussion ensued with respect to the potential projects to be included in the grant project. The Commission agreed that the Overlook Park Wayside, Moore House and Consolidated School Gym restoration projects should be considered for CLG grant applications if eligible. James Wilson moved, seconded by Lori Peterson-Benike, to seek approval from the City Council to pursue, if eligible, National Registration of Historical Places for the Overlook Park Wayside, Consolidated School Gym and Moore House, and apply for Fiscal Year 2000 CLG grant funding. Motion carried unanimously. B. Overlook Park Wayside Update Mr. Gertz advised he had made inquiries with respect to the effect the damage sustained at the site during the vandalism would have on the site's National Registration and was informed that since the site was still intact, there should not be any impact on its National Registration. He also reported MAC had performed a great deal of clean up at the site. He would be attending the City's Park Maintenance Department meeting to discuss projects for 2000 and to request inclusion of maintenance at the Overlook Park for the year. C. Frederick-Miller Spring Update Mr. Gertz reported the Frederick-Miller Spring project had been put on indefinite hold. The planning process for the site had consumed the funding for the project. Based on the specifications which had been prepared, the project would be cost prohibitive at this time. After a brief discussion, the Commission agreed to obtain an estimate for the project and determine if grant funding would be available. D. Gym Task Force Meeting Update Kathie Case and Jan Mosman provided an update on the gym restoration project. The curtain had been ordered and railings for the bleachers were in the process of being installed. Lighting for the bleacher area was still being discussed. In addition, a plaque listing donors for the project was being discussed. VI. OLD BUSINESS A. J.R. Cummins House Restoration Project Mr. Gertz reported EcoLab had been contracted for pest control at the house and would provide an estimate on bat removal and clean up. The fence installation had been HERITAGE PRESERVATION COMMISSION December 20, 1999 Page 3 completed. Work on the bathroom remodeling would begin sometime late December 1999. Mr. Gertz reported the remaining budget for 1999 was $2,311.24. A general discussion ensued with respect to remaining repairs to be completed for 1999 and invoices which had not been received to-date. B. Riley-Jacques Farm Roof Repair Mr. Gertz reported this project had been placed on the agenda for the City Council meeting on Tuesday, December 21, 1999, to adopt a resolution to accept the donation from Elaine Jacques. Mr. Gertz distributed estimates for the roof repair and discussed the work to be completed. After a brief discussion, the Commission agreed to accept the bid from Western Roofing & Siding. C. FY 2000/2001 Heritage Sites Budget Requests Mr. Gertz reported the City had not approved funding for the projects. He would investigate the possibility of funds which may be available for maintenance of the properties. D. Grants Update Mr. Gertz reported on the Fiscal Year 1999 CLG Grant. The request for proposal had gone out on December 15 with an anticipated start date of January 18, 2000. The next step would be securing the services of a graphics art designer. Next, Mr. Gertz reported on the County and Local Preservation Capital Grants Program. He indicated the Glen Lake Children's Camp had received a$30,500 capital improvement grant from the State. VII. NEW BUSINESS A. Year 2000 Commission Meeting Schedule Mr. Gertz distributed the Commission Meeting Schedule for the year 2000. VIII. ADJOURNMENT Having no further business to come before the Commission, James Wilson moved, seconded by Jan Mosman, to adjourn the meeting at 9:15 p.m. Motion carried unanimously.