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Heritage Preservation - 01/25/1999 APPROVED MINUTES HERITAGE PRESERVATION COMMISSION Monday, January 25, 1999 7:00 p.m. City Center, Prairie Rooms A & B 8080 Mitchell Road Commission Members: Chairperson Timothy Colliton; Deborah Barkley, Lori Peterson- Benike, Kathie Case, Jan Mosman. Commission Member Absent: James Wilson Student Representatives: Mark Perry Staff: John Gertz, Historic Preservation Specialist, and Judith Kunz, Recording Secretary I. ROLL CALL Chair Colliton called the meeting to order at 7:10 p.m. II. APPROVAL OF AGENDA Commisioner Peterson-Benike moved, seconded by Commissioner Case to accept the agenda as presented. Motion carried unanimously. III. APPROVAL OF DECEMBER 14, 1998 MINUTES Commissioner Case moved, seconded by Commissioner Mosman to approved the minutes of the December 14, 1998 meeting of the Heritage Preservation Commission. Paul Maravelas, consultant, arrived. The Commission agreed to move ahead to Item A under Old Business to allow discussion with the consultant. VI. OLD BUSINESS A. Paul Maravelas — Discussion on CLG Grant Project to Prepare Eight Local Heritage Site Designations Mr. Gertz introduced Paul Maravelas to the Commission. The Commission discussed the grant project with Mr. Maravelas; asking questions about alternative designations and process. Mr. Gertz stated it is the Commission's responsibility to proceed with the registrations and make a recommendation to the City Council. The City Council will make the final decision. Heritage Preservation Commission Minutes January 25, 1999 Page 3 Process of approaching the property owners was discussed. It was agreed that most property owners need further information regarding the meaning of registration. Commissioner Case requested the Feldman property be on the list of possible alternative sites since the City is purchasing the property and it could be a quick alternative. Mr. Gertz said it could be considered and kept as an alternative site. Mr. Gertz stated he will speak with Al Pekka along with Mr. Maravelas and Commissioner Case. All eight property owners would be sent a letter including questions and answers followed by a phone call. The Commission agreed to this process. Chair Colliton has spoken with Senator Morris regarding legislation pending for tax credit and he will be contacting Represenative Alice Seagren regarding the same. The Commission asked Mr. Maravelas to let them know how they can help him with this process. Mr. Maravelas stated he will be finishing up unfinished projects in the next two to three weeks and will then begin work on this project. Mr. Gertz informed the Commission that files are available in Community Development and the Historical Society have moved all their files to city hall. 7:40 p.m. Mr. Maravelas left the meeting. The Commission returned to Item IV on the agenda. IV. REPORTS AND REQUESTS - EDEN PRAIRIE HISTORICAL SOCIETY Commission Case reported the last meeting went well and further discussion of that meeting would occur later in the meeting. V. REPORTS OF COMMISSION AND STAFF A. FY 1998 HPC Annual Report Mr. Gertz stated the annual report as required by the State will be ready in February. This report will have additional items and be drafted for the Commission's review prior to it being sent to the City Council the first part of March. The report to the City Council will include sections on "accomplishments" and "disappointments." Mr. Gertz suggested the Commission use this report as a tool for the upcoming year. The Commission supported this process. Heritage Preservation Commission Minutes January 25, 1999 Page 4 B. Update on Edenwood Center Mr. Gertz passed around samples for siding and roofing materials to be used. C. Update on the National Register Nomination for the Glen Lake Children's Camp Mr. Gertz spoke to Ralph Anderson, consultant. The project is moving ahead with registration. A decision has been made for the line to be the split rail fence. Mr. Anderson will further review this and get back to staff. VI. OLD BUSINESS A. Update on the Eden Prairie Historical Society Agreement Mr. Gertz reported that a previous document was located by Clare Hilligan dated in 1990. The current document and the previous document will be combined to finalize the agreement. The final agreement will then be sent to the City Council for their approval. The Commission agreed with this process. B. Consolidated School Gymnasium Preservation Plan The Commission commended Mr. Gertz indicating favorable comments from the architect. Mr. Gertz will attend a meeting on January 26 where costs will be discussed and where volunteers can be used. Prioritization of tasks will also be discussed. He also indicated that the Task Force will keep going instead of ending in December as originally planned. The Task Force will continue with fundraising activities. C. FY 1999 Conference/Event Schedule Mr. Gertz provided the Commission with the following upcoming events: • Minnesota Historical Society Annual Statewide Conference on Historic Preservation (St. Peter) — May 14-15 • National Preservation Week— May 9-15 • Minnesota Archaeology Week — May 1-9 • Sunbonnet Day — September 19 Commissioner Mosman suggested combining the gymnasium fundraiser with a mini- "sunbonnet day" when the peonies are in bloom. This effort would combine efforts with the Garden Club. She will speak with the master gardeners and Bachmans about timing and other issues. Heritage Preservation Commission Minutes January 25, 1999 Page 5 VII. NEW BUSINESS A. FY 1999 Goals & Objectives Mr. Gertz included the upcoming goals for the Commission's information and reviewed briefly each of the items. He encouraged the Commission to focus on these items in the upcoming year. A draft of these goals is due to the State on February 4. B. FY 1999 Preservation Budget Mr. Gertz reviewed the budget with the Commission members and answered questions. C. Flint Ridge Development Proposal — Archaeological Review Mr. Gertz reviewed the findings of the archaeological assessment (by memo) and indicated he would keep the Commission apprised as the project proceeds. The Commission requested a tour of the site when weather permits. Mr. Gertz will schedule this tour. D. HPC Sub-committee Organization Mr. Gertz requested that small sub-committees of two to three members be formed. • Historic Site Restoration — Chair Colliton and Commissioner Case along with the Historical Society will form this sub-committee. • Event Planning — Commissioners Case and Peterson-Benike will also ask the Historical Society for assistance with this sub-committee. The most urgent events that need planning are noted above under "events." The Commission agreed that a display be prepared and used for approximately six months, moved from place to place in the city, showing artifacts and educating the public. Mr. Gertz will handle organizing the artifacts. E. FY 1999 CLG Grant Request Mr. Gertz and the Commission discussed at length the grant request. Commissioner Case would like to see more projects done like the school. Mr. Gertz suggested alternatives in financing more surveys. He also suggested that Mr. Anderson could finish the work on the National Register nomination work at a considerable cost-savings. Mr. Gertz briefly discussed the panels for the kiosks and gave an estimate for two foot by three foot panels at approximately $600 each. He will Heritage Preservation Commission Minutes January 25, 1999 Page 6 finalize the figures in the next month. Commissioner Mosman suggested a bench and roof for each kiosk so that people can pause to sit and read. Commissioner Mosman moved, seconded by Commissioner Peterson- Benike that the CLG grant request for 1999 include the historic site interpretive kiosks and the National Register nomination for the Highway 169 Overlook Park. Motion carried unanimously. VIII. ADJOURNMENT Commissioner Peterson-Benike moved, seconded by Commissioner Barkley to adjourn the meeting at 10:05 p.m. Motion carried unanimously.