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City Council - 02/05/2013 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, FEBRUARY 5, 2013 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Finance Director Sue Kotchevar, City Attorney Ric Rosow and Council Recorder Jan Curielli I. ROLL CALL/CALL THE MEETING TO ORDER Acting Mayor Case called the meeting to order at 7:00 PM. Mayor Tyra-Lukens was absent. II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Case added Item XIV.A.1. MOTION: Butcher Wickstrom moved, seconded by Aho, to approve the agenda as amended. Motion carried 4-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY,JANUARY 22, 2013 MOTION: Aho moved, seconded by Butcher Wickstrom, to approve the minutes of the Council workshop held Tuesday, January 22, 2013 as published. Motion carried 3-0-1, with Nelson abstaining. B. CITY COUNCIL MEETING HELD TUESDAY,JANUARY 22, 2013 MOTION: Butcher Wickstrom moved, seconded by Aho, to approve the minutes of the City Council meeting held Tuesday, January 22, 2013 as published. Motion carried 3-0-1, with Nelson abstaining. CITY COUNCIL MINUTES February 5, 2013 Page 2 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. CLERK'S LICENSE LIST B. APPROVE CLEAN WATER FUND GRANT AWARD FROM THE BOARD OF WATER & SOIL RESOURCES FOR INSTALLATION OF A POND SAND FILTER C. APPROVE JOINT POWERS AGREEMENT WITH THE CITY OF CHANHASSEN FOR IMPROVEMENTS TO HIGHWAY 101 AT PLEASANT VIEW ROAD D. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SRF CONSULTING GROUP INC. FOR FINAL DESIGN SERVICES FOR THE SOUTHERN SEGMENT OF THE SHADY OAK ROAD IMPROVEMENTS E. AWARD CONTRACT FOR MINNESOTA RIVER FLOODPLAIN POND REPAIR PROJECT TO RACHEL CONTRACTING F. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HTPO INC. FOR MITCHELL ROAD SIDEWALK IMPROVEMENT PROJECT G. AWARD CONTRACT FOR WELL NO. 4 SERVICE AND UPGRADE TO BERGERSON-CASWELL INC. H. AWARD CONTRACT FOR WELL NO. 6 SERVICE AND UPGRADE3 TO BERGERSON-CASWELL INC. I. ADOPT RESOLUTION NO. 2013-25 DECLARING PROPERTYAS ABANDONED J. APPROVE UPDATED POLICY ON COMMUNITY USE OF PARKS AND RECREATION RENTAL FACILITIES K. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HTPO FOR THE RILEY LAKE PARK IMPROVEMENTS L. DECLARE OBSOLETE COMPUTER EQUIPMENT AS ABANDONED Regarding Item VIII.F., Getschow said this item is to approve a professional services agreement with HTPO, Inc. for the design and construction phase of a portion of the sidewalk on Mitchell Road. Ellis said we applied for a grant through Hennepin County to complete this portion of the sidewalk system that has a lot of pedestrian activity. The grant for$48,750 was approved today. Case asked if this is the section goes from Hwy 5 to Valley View Road. Ellis said it goes from Martin Drive north to Roberts Drive. CITY COUNCIL MINUTES February 5, 2013 Page 3 Regarding Item VIII.L., Nelson asked if staff has made an attempt to give away our obsolete computers to community groups. Getschow said he believes we have reached out to groups if the equipment has some value. He noted we try to get every ounce of use from our computer equipment so some organizations might not want it. He will check to make sure we are offering the equipment to community groups. Case noted there are some things we weren't allowed to do in the past. Getschow said the first action is to declare it obsolete and then have a procedure to determine a fair and even way to dispose of it. MOTION: Aho moved, seconded by Butcher Wickstrom, to approve Items A-L on the Consent Calendar. Motion carried 4-0. IX . PUBLIC HEARINGS/MEETINGS A. RESOLUTION NO. NO. 2013-26 VACATING EASEMENT OVER PART OF COTEAU TRAIL Getschow said this is a housekeeping item to vacate an easement over part of Coteau Trail to accommodate a private retaining wall. The City will retain a drainage and utility easement over the entire vacation area. Official notice of this public hearing was published in the January 17, 2013, Eden Prairie News and sent to 41 property owners. MOTION: Butcher Wickstrom moved, seconded by Nelson, to close the public hearing and to adopt Resolution No. 2013-26 vacating the public right-of-way easement over part of Coteau Trail as dedicated on the recorded plat of The Enclave at Old Shady Oak, Hennepin County, Minnesota. Motion carried 4-0. X. PAYMENT OF CLAIMS MOTION: Nelson moved, seconded by Aho, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Butcher Wickstrom, Nelson, and Case voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS 1. City Commissions -- Acting Mayor Case Case said at the workshop tonight the City Council heard reports from the various City commissions. He noted the Council depends on the commissions CITY COUNCIL MINUTES February 5, 2013 Page 4 for advice, and it is a valuable experience for residents of the community to serve on a commission. The City is currently taking applications for openings on the commissions. Anyone interested in applying for the commissions can get an application on the City website. He noted we also have opportunities for students to serve on commissions. Getschow said the City has a Students on Commissions program that is set up to coincide with the school year. The student members of the commissions play a role in advising the commissions on issues. B. REPORT OF CITY MANAGER C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. CLOSED SESSION TO DISCUSS PURCHASE OF REAL ESTATE PROPERTY Case said the Council will move to a closed session to discuss the purchase of real estate property for transportation improvement. Rosow said the property is located at 10100 Eden Prairie Road. MOTION: Aho moved, seconded by Butcher Wickstrom, to move to closed session. Motion carried 4-0. At 7:13 PM the City Council moved to closed session. XVII. ADJOURNMENT MOTION: Aho moved, seconded by Butcher Wickstrom, to adjourn the City Council meeting. Motion carried 4-0. Acting Mayor Case adjourned the meeting at 7:44 PM.