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Heritage Preservation - 04/16/2012 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY,APRIL 16, 2012 7:00 P.M. CITY CENTER PRAIRIE ROOMS A&B COMMISSION MEMBERS Ed Muehlberg, Chair; Cindy Cofer Evert, Vice Chair; Jeffrey Lawler, Mark McPherson, Kay Desmarais, JoAnn McGuire, Steve Olson STUDENT REPRESENTATIVE Ian English, Metadel Lee COMMISSION STAFF John Gertz, Pathfinder CRM, LLC Lori Creamer, Recorder I. ROLL CALL Muehlberg called the meeting to order at 7:03 p.m. Desmarais and Lee were absent. II. APPROVAL OF AGENDA MOTION: Evert moved, seconded by McPherson, to approve the agenda. Motion Carried 6-0. III. APPROVAL OF MINUTES A. COMMISSION MEETING HELD MARCH 19, 2012 MOTION: McPherson moved, seconded by Lawler, to approve the minutes as amended, of the Heritage Preservation Commission meeting held on March 19, 2012. Motion carried 4-0. McGuire and Olson abstained IV. INTRODUCTION OF NEW MEMBERS JoAnn McGuire and Steve Olson were introduced and welcomed. The commission spent time discussing the role of the commission for the new members and answered questions they had. There was some discussion on a field trip to the City owned historic properties this summer to help familiarize the new members of the properties as the commission moves forward. V. REPORTS OF COMMISSION AND STAFF A. UPDATE ON EPHS LEGACY GRANT APPLICATION FOR CUMMINS HOUSE FIRE SUPPRESSION SYSTEM HERITAGE PRESERVATION COMMISSION MINUTES April 16, 2012 Page 2 Gertz reported the Legacy Grant which the Eden Prairie Historical Society applied for to install a fire suppression system at the Cummins House was approved. Once the details of the grant are finalized, the project will move forward. Pathfinder, CRM will oversee the project and report back to the commission with updates as they are available. McPherson asked what the anticipated completion date of the project is. Gertz wasn't sure, but will keep the commission updated. VI. OLD BUSINESS A. UPDATE ON FORMS FOR COA APPLICATION PROCESS Muehlberg explained what a COA is and the process which needs to be followed when one is applied for as well as the definitions of Major and Minor work for the new commission members' benefit. Gertz asked the commission to review the form and suggest any changes/corrections they saw as necessary. Olson asked if the COA is tailored for each property. Gertz stated COA are standard forms, however, each project is reviewed separately. Muehlberg offered a suggestion of adding a flow chart showing what steps are to be taken if the work is Major work and what steps are to be taken for Minor work, since sometimes it is a grey area. Gertz will include the definitions as well as a graphic to clarify the difference between the two. The application and forms are meant to be an overview of the process. More detailed information can be obtained from city staff or on the city's website. COA's apply to locally designated properties only. B. UPDATE ON CUMMINS HOUSE PROJECTS Gertz gave a report on the Cummins House foundation repairs. It has been determined this project will consist of 3 phases. Phase 1: assess the condition of the foundation. Phase 2: Design and Phase 3: Construction. He stated the city is going to move ahead with phase 1 of the project which should be completed next month. The Eden Prairie Historical Society will pursue a legacy grant for phases 2 and 3. Gertz invited the commission members to come out to the Cummins house while phase 1 project is underway. VII. NEW BUSINESS A. REVIEW AND COMMENT ON PROPOSED CITY STREET NAMES FOR HENNEPIN VILLAGE-SITE B PROJECT HERITAGE PRESERVATION COMMISSION MINUTES April 16, 2012 Page 3 Council member Case submitted a request that the HPC review a list of historical names of families who lived in the area where Hennepin Village - Site B is planned and to preserve some of that history by naming streets in the development after them. The names he would like to have considered are: Sohm, Fredrick, Kruger, Raguet and Hope. The commission concurred that 4 of the 5 names submitted were historically appropriate for the Hennepin Village-Site B development. The last name on the list was not a familiar historic family name and consequently left off the recommendation. MOTION: Lawler moved, seconded by Olson, to recognize and approve the historical validity of the names submitted to be considered for street names in the Hennepin Village— Site B project with the order of preference as follows: Sohm, Fredrick, Kruger and Raguet. Motion carried 6-0. B. HISTORIC PROPERTIES MAINTENANCE INVENTORY The commission reviewed the historic properties management inventory for 2012. They would like to see the Staring Lake Outdoor Center added to the list. Pathfinder will be completing a field assessment of the City owned historic properties this year and anticipate some additions to the items on the maintenance inventory list. Lawler offered to help Gertz with the project including taking updated photographs of each property as well as touring the properties to assess the interior condition of each. Olson asked if Eden Prairie had a locally designated district. Gertz stated they do not; however, the Glen Lake Children's Camp is a historic district itself because of the many different historic components to the camp. VII. ADJOURNMENT MOTION: Lawler moved, seconded by McPherson to adjourn the meeting. Motion carried 6-0. There being no further business, Muehlberg adjourned the meeting at 8:26 p.m.