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City Council - 10/02/2012 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, OCTOBER 2, 2012 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Jan Curielli I. ROLL CALL/CALL THE MEETING TO ORDER Acting Mayor Case called the meeting to order at 7:00 PM. Mayor Tyra-Lukens was absent. II. COLOR GUARD/PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS/PRESENTATIONS V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Aho moved, seconded by Butcher Wickstrom, to approve the agenda as published. Motion carried 4-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, SEPTEMBER 18, 2012 MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve the minutes of the Council workshop held Tuesday, September 18, 2012 as published. Motion carried 4-0. B. CITY COUNCIL MEETING HELD TUESDAY, SEPTEMBER 18, 2012 MOTION: Aho moved, seconded by Butcher Wickstrom, to approve the minutes of the City Council meeting held Tuesday, September 18, 2012 as published. Motion carried 4-0. VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS CITY COUNCIL MINUTES October 2, 2012 Page 2 VIII. CONSENT CALENDAR A. ADOPT RESOLUTION NO. 2012-133 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADS FOR BID FOR THE HOMEWARD HILLS ROAD CULVERT REPLACEMENT PROJECT B. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HTPO, INC. FOR THE HOMEWARD HILLS ROAD CULVERT REPLACEMENT PROJECT C. ADOPT RESOLUTION NO. 2012-134 AWARDING CONSTRUCTION CONTRACT FOR NORTHERN SEGMENT OF SHADY OAK RD TO MAX STEININGER, INC. D. APPROVE CHANGE ORDER#1 FOR MITCHELL ROAD IMPROVEMENT PROJECT E. AWARD CONTRACT FOR THE MITCHELL VILLAGE/BOULDER POINTE TOWNHOME ASSOCIATION POND EXPANSION PROJECT TO SUNRAM CONSTRUCTION F. ADOPT RESOLUTION NO. 2012-135 APPROVING APPOINTMENT OF ELECTION JUDGES AND STUDENT ELECTION JUDGES FOR NOVEMBER 6, 2012, GENERAL ELECTION G. AWARD CONTRACT FOR INSTALLATION OF ICE RINK LIGHTING AT ROUND LAKE PARK TO GUNNAR ELECTRIC INC. MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve Items A-G on the Consent Calendar. Motion carried 4-0. IX. PUBLIC HEARINGS/MEETINGS X. PAYMENT OF CLAIMS MOTION: Aho moved, seconded by Nelson, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Butcher Wickstrom, Nelson and Acting Mayor Case voting "aye." XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS CITY COUNCIL MINUTES October 2, 2012 Page 3 B. REPORT OF CITY MANAGER C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR 1. Strategic Plan for Housing and Economic Development 2012-2018 Jeremiah said tonight the Council is being asked to approve the Strategic Plan for Housing and Economic Development for 2012-2018. The Strategic Plan identifies progress made since approval of the 2005 Strategic Plan, prioritizes new projects according to importance and timing, and identifies strategies and potential funding source for implementation. She noted the Strategic Plan is intended to be a"living document," that will be amended and updated as future conditions change. The direction received at tonight's Council workshop will be incorporated into the final version of the Strategic Plan. Jeremiah said the original Strategic Plan was adopted in 2005 and has been amended over the last seven years. In March of 2012 staff began workshops with the Council for a more comprehensive update of the plan for the next seven years. A report on the new Strategic Plan will be available on the City website. She noted one of the major changes to the plan is a change in focus from the Major Center Area (MCA) to Light Rail Transit(LRT). She gave a PowerPoint presentation with a status update of the projects included in the 2005 Strategic Plan and a review of the projects included in the 2012-2018 Strategic Plan. She noted many of the new projects are related to the LRT line. Jeremiah reviewed the housing projects included in the Strategic Plan. She noted we need to extend the eligibility for some of our affordable housing projects. Housing projects include the development of a green, mid-market single-family neighborhood and increased homeownership and housing rehabilitation opportunities. Case noted the report shows Eden Prairie has retained a strong commercial and residential market in the midst of the recession. He asked when the report will be available online. Jeremiah said staff was awaiting approval of the plan,but it will be online by tomorrow. Case noted the LRT project received a boost today. Jeremiah said the LRT line has been designated as a Federal "We Can't Walt" project, which means it will receive priority from the Federal government for the approvals needed to get the project underway as quickly as possible. Case noted the LRT project is a very big deal for Eden Prairie. Getschow said the Strategic Plan document is very readable and gives a good flavor for what is happening in the City. It will give people a good idea of where the City is heading over the next few years. He noted this type of plan is not something that every city does,but staff felt it was worth the time and CITY COUNCIL MINUTES October 2, 2012 Page 4 energy required to develop the plan. MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve the Strategic Plan for Housing and Economic Development 2012-2018 including any amendments per City Council direction. Motion carried 4-0. D. REPORT OF PARKS AND RECREATION DIRECTOR 1. Application to the Hennepin Youth Sports Program for the Miller Park Improvement Project (Resolution No. 2012-136) 2. Application to the Hennepin Youth Sports Program for the Franlo Park Ball Field Improvement Project (Resolution No. 2012-137) 3. Application to the Hennepin Youth Sports Program for the Staring Lake Park Ball Field Improvement Project (Resolution No. 2012-138) Lotthammer said the three applications for grants to the Hennepin Youth Sports Program on tonight's agenda are for improvement projects for the ball fields at Miller Park, Franlo Park, and Staring Lake Park. He noted the grants would cover 50% of the cost for the improvements, and the rest would come from the Baseball Association. He said the City would provide assistance with the grant requests and construction management if the grants are received. MOTION: Aho moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2012-136 authorizing staff to submit a grant request to the Hennepin Youth Sports Grant Program for Miller Park ball field improvements. Motion carried 4-0. MOTION: Butcher Wickstrom moved, seconded by Nelson, to adopt Resolution No. 2012-137 authorizing staff to submit a grant request to the Hennepin Youth Sports Grant Program for Franlo Park ball field improvements. Motion carried 4-0. MOTION: Nelson moved, seconded by Aho, to adopt Resolution No. 2012- 138 authorizing staff to submit a grant request to the Hennepin Youth Sports Grant Program for Staring Lake Park ball field improvements. Motion carried 4-0. E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY CITY COUNCIL MINUTES October 2, 2012 Page 5 XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Nelson moved, seconded by Butcher Wickstrom, to adjourn the City Council meeting. Motion carried 4-0. Acting Mayor Case adjourned the meeting at 7:26 PM.