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Heritage Preservation - 03/21/2011 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY, MARCH 21, 2011 7:00 P.M. CITY CENTER PRAIRIE ROOMS A&B COMMISSION MEMBERS Ann Higgins, Chair; Kathy Veurink, Vice Chair; Matthew Fyten,Jeffrey Lawler, Nina Mackay, Mark McPherson, Ed Muehlberg STUDENT REPRESENTATIVE Ian English COMMISSION STAFF Scott Kipp, Staff Liason Lori Creamer, Recorder I. ROLL CALL Higgins called the meeting to order at 7:00 p.m. Veurink was absent. II. APPROVAL OF AGENDA MOTION: Muehlberg moved, seconded by Mackay to approve the agenda. Higgins requested an addition to the agenda as item B under section IV- update from Kipp on John Gertz's work agreement. Motion carried 6-0. III. APPROVAL OF MINUTES A. COMMISSION MEETING HELD FEBRUARY 28, 2011 Higgins stated on page three under letter C the second to last sentence should read "The barn is eligible for local as well as National Registry designation". MOTION: Lawler moved, seconded by Fyten to approve the amended minutes of the Heritage Preservation Commission meeting held on February 28, 2011. Motion carried 6-0. IV. REPORTS OF COMMISSION AND STAFF A. UPDATE FROM THE EDEN PRAIRIE HISTORICAL SOCIETY There was no representative from the Historical Society to give an update. B. UPDATE REGARDING WORK AGREEMENT WITH CRM, LLC Kipp reported the city has been using the services of CRM, LLC since mid 2009 with John Gertz being the representative. City staff is comfortable with the level of service that has been provided through CRM, LLC. Is the commission HERITAGE PRESERVATION COMMISSION MINUTES March 21, 2011 Page 2 comfortable with the level of service? McPherson commented they are doing a good job. Muehlberg stated it is important to keep John as a connection for the history of Eden Prairie. He is comfortable with the work plan and efforts that have been put forth. Higgins asked is the agreement specifically states John Gertz as the person who will be working with the HPC. Mackay commented this commission really doesn't know anything different, because John has always been working with the HPC. Kipp asked if the commission had any ideas or projects they would like to see added into the budget process for next year to be accomplished by CRM, LLC. Depending on the project it may be at additional cost outside of the contract, therefore it would be wise to incorporate the project into the budget if possible. MacKay stated there seems to be more overlap with the Historical Society and the HPC which causes more of a gray area for both entities. Higgins stated the Historical Society wanted to keep communications open with the HPC and believed some of the issues have been resolved. The Historical Society felt they were in a tight timeframe to get things done for the grand opening and other events they have planned. Decisions had to be made with the contractors and the timing with communicating with John on these issues was difficult. John's role is a volunteer with the Historical Society and they have given him many projects to work on, as if he is city staff. No action needs to be taken tonight; however, any thoughts regarding the agreement should be noted in the next month or two before the next budget process to include additional comments or ideas. V. OLD BUSINESS A. REPORT ON FEBRUARY 1, 2011 CITY COUNCIL PRESENTATION Higgins made the presentation to the council on February 1, 2011. The process went very quick and the Council was supportive and they had no questions. B. HPC WEB PAGE CONTENT CATEGORIES Kipp went through the web page content categories list Gertz had complied. The suggestion was to start with a skeleton and add data to each category as it becomes available. The initial list is just thoughts to get the page started. Lawler volunteered to take the lead on setting up a meeting with city staff to discuss the details. Another suggestion was to make sure some of the items would be linked to other areas of the website where residents would be more likely to look for example, the C.O.A. permits be linked to building inspection. Lawler stated when he had talked with city staff previously; the indication was there were not enough resources to complete an interactive map. Higgins spoke HERITAGE PRESERVATION COMMISSION MINUTES March 21, 2011 Page 3 about the web design class at Eden Prairie High School and the possibility of students working on an interactive map for the site to be integrated into the city website for the HPC. Shelly Streich is the web design contact at the High School. McPherson had a word of caution about keeping the Historical Society and the HPC separate on the website. Lawler concurred. The HPC is the governmental procedures and policies and the Historical Society has more of the historical background of the city and events related to the city's history. VI. NEW BUSINESS A. GOODRICH RAMUS BARN Higgins said it would be good to go see the barn before an HPC meeting. She would figure out a way to contact the owner and set something up for either the April or May meeting. B. OTHER BUSINESS English inquired about when his term as a student representative would end. Higgins congratulated Matt Fyten on his new appointment to the Planning Commission which will start in April 2011. Muehlberg was reappointed to the HPC. VII. ADJOURNMENT MOTION: Mackay moved, seconded by Muehlberg to adjourn the meeting. Motion carried 6-0. Higgins adjourned the meeting at 7:45 p.m.