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Heritage Preservation - 07/19/2010 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY,JULY 19, 2010 7:00 P.M. CITY CNETER PRAIRIE ROOMS A&B COMMISSION MEMBERS Ann Higgins, Chairperson; Kathy Veurink, Vice Chairperson; Matthew Fyten,Jeffrey Lawler, Nina Mackay, Mark McPherson, Ed Muehlberg STUDENT REPRESENTATIVE N/A COMMISSION STAFF Scott Kipp, Senior Planner; Sandy Eastling, Recorder; John Gertz, Pathfinder CRM, LLC (absent) I. ROLL CALL Higgins called the meeting to order at 7:05 p.m II. APPROVAL OF AGENDA MOTION: Muehlberg moved, seconded by Veurink to approve agenda with the following change suggested by Higgins: consider the June 21, 2010 Commission Meeting Summary submitted by John Gertz along with the May 17, 2010 Commission Meeting Minutes. Motion Carried 7-0. III. APPROVAL OF MINUTES A. COMMISSION MEETING HELD ON JUNE 21, 2010 AND COMMISSION MEETING HELD ON MAY 17, 2010 MOTION: Mackay moved, seconded by Lawler to approve the minutes of the Heritage Preservation Commission meeting held on May 17, 2010 as published. McPherson moved, seconded by Muehlberg to approve the June 21, 2010 Meeting Summary as submitted by John Gertz to Scott Kipp, Senior Planner. Motion carried 7-0. IV. REPORTS OF COMMISSION AND STAFF A. Historical Society 2009 Annual Report The City is required to report to the State Historical Society regarding the current Historic Preservation Ordinance and Heritage Preservation Commission contacts. HERITAGE PRESERVATION COMMISSION MINUTES July 19, 2010 Page 2 Kipp stated the report is complete. Kipp will have John Gertz review the report prior to submission to the Historical Society. B. Glen Lake Camp Kipp reported on behalf of Gertz the SHPO Monitoring Report for the Glen Lake Children's Camp will be submitted once photos are obtained. The City and Friendship Venture are responsible for reporting on the improvements over the last year. All work projects recently undertaken, or planned,have been done solely by Friendship Ventures; they City has not been involved in the improvements. C. Minnesota River Valley Concerns regarding erosion were taken to the Watershed District. Kipp stated Gertz said he would follow up regarding whether a Section 106 process would be necessary. V. OLD BUSINESS A. UPDATE ON THE JOHN R. CUMMINS HOMESTEAD LANDSCAPE RESTORATION Kipp reported on behalf of John Gertz: • The Cummins House Certificate of Appropriateness has been approved. • The Eden Prairie Historical Society now has a finalized lease agreement with the City for the Cummins House. Higgins stated she has no further information on the asphalt shed's status. B. UPDATE ON THE RILEY-JACOUES FARMSTEAD PARKING SPACE AND DRIVEWAY ALTERATIONS Higgins reported Kathy Case of the Eden Prairie Historical Society (EPHS) inquired of her whether the HPC was being informed regarding rental of the house at the Riley-Jacques Farmstead. The EPHS opens the Dorenkemper House when there is a musical event happening at the Riley-Jacques Barn. Kipp reported work is progressing at the Riley-Jacques Farmstead to close off the trail near the house as well as work on the gravel drive. Mackay asked if, at the Cummins Grill House, the EPHS will be working on the interior. Commissioner McPherson sits on a task force of the EPHS, indicated EPHS Vice-Chair Jan Mossman brought mechanical and general contractors HERITAGE PRESERVATION COMMISSION MINUTES July 19, 2010 Page 3 through the house show what the Society would like to see done. There is a $50,000 donation the EPHS would like to leverage with legacy grant money to work on the house. The EPHS would still have to go through the HPC regarding any changes to the house. John Gertz will be involved with the EPHS work, so he will be a communication link between the HPC and the EPHS. McPherson said the HPC should be receiving more information soon. Higgins indicated she will email Gertz for any other updates regarding the EPHS and Cummins-Grill House. VI. NEW BUSINESS A. HPC COMMISSIONER'S INFORMATION PACKET DISCUSSION Kipp brought Gertz' request the HPC consider what information they'd like to have in their Commission Meeting Packet. Is there enough information/too much information? Gertz wants to provide enough information without overloading the Commission members. Commissioners agreed the monthly packets contain an adequate amount of information. Veurink suggested new commissioners may benefit from an introductory information packet so they can become familiar with the current issues facing the Heritage Preservation Commission. Mackay suggested perhaps such a packet could provide a timeline of how work progresses to the HPC and on to other commissions and the City Council so a new commissioner would have a good overview of the process. The Commissioners discussed the benefits of having meetings offsite periodically, perhaps at some of the City's historically significant locations. Three offsite meetings per year seem helpful and reasonable. Veurink commented about the benefit of good communication between the EPHS and the HPC since their work dovetails so much. Higgins will discuss options for cross-communication with Gertz. B. UPDATE ON THE HPC/CITY WEBSITE Kipp reported the HPC website has been at the forefront off and on in the past. There is a City of Eden Prairie website template,but the HPC could have input on content and images. The City Staff would handle development. Higgins encouraged members to think about what they believe would be good on the HPC website. Higgins assigned the HPC members to view other Commission websites and come to the next HPC meeting with ideas. Higgins then asked for an HPC member to take on the role of spearheading the HPC's interaction with City Staff regarding HPC website development. Lawler volunteered for the position. HERITAGE PRESERVATION COMMISSION MINUTES July 19, 2010 Page 4 The City Staff could help develop a webpage framework. Kipp suggested looking at the Flying Cloud Airport Commission website for formatting ideas. It is a long process to get the site into a workable, user-friendly site. McPherson suggested Commission members view other cities' historic preservation commission websites, such as the City of Stillwater or the City of Hastings. C. HPC/COA REVIEW PROCESS DISCUSSION Kipp asked the HPC on behalf of Gertz whether, now that two COAs have been completed, is the process working the way the HPC wants it? Is it working well? The idea is to develop a roadmap/timeline for an applicant to follow through the process, knowing each step required. VII. ADJOURNMENT MOTION: Mckay moved, seconded by Veurink to adjourn the meeting. Motion carried 7-0. Higgins adjourned the meeting at 8:15 p.m.