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Heritage Preservation - 01/11/2010 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY,JANUARY 11, 2010 7:00 P.M. Heritage Room 8080 Mitchell Road COMMISSION MEMBERS Ann Higgins, Chairperson; Kathy Veurink, Vice Chairperson; Betsy Adams, Richard Akerlund, Nina Mackay, Mark McPherson, Ed Muehlberg STUDENT REPRESENTATIVE Alexis Smith COMMISSION STAFF John Gertz, Pathfinder CRM, LLC; Sandy Eastling, Recorder I. ROLL CALL Higgins called the meeting to order at 7:00 p.m. Student Representative Alexis Smith, Commission Members Kathy Veurink and Richard Akerlund absent. II. APPROVAL OF AGENDA MOTION: Mackay moved, seconded by Adams to approve agenda. Motion Carried 5- 0. III. APPROVAL OF MINUTES A. MEETING HELD ON DECEMBER 21, 2009 MOTION: Adams moved, seconded by McPherson to approve the minutes of the Heritage Preservation Commission held on December 21, 2009 as published. Motion carried 5-0. IV. REPORTS OF COMMISSION AND STAFF A. EDEN PRAIRIE— THE FIRST 100 YEARS Gertz reported City Attorney Rick Rosow indicated the City of Eden Prairie must collect sales tax on all book sales. The City Finance Department will be responsible for paying the sales tax to the State of Minnesota. Gertz stated he will contact Scott Kipp about involving the Communications Department in promotion of the book. Adams suggested the Communications Department contact Helen Anderson's children for a comment regarding the HERITAGE PRESERVATION COMMISSION MINUTES January 11, 2010 Page 2 book's reprinting, as well as the HPC presenting each one a copy of the reprinted edition. Adams indicated the book's forward text may be helpful to the Communications Department. MOTION: Adams moved, seconded by McKay to have the book price already set and approved at$20 be sales-tax inclusive. Motion carried 5-0. V. OLD BUSINESS A. PRESERVATION CODE REVIEW— SHPO COMMENTS Gertz reported Michael Koop, Historic Preservation Specialist with SHPO responded to the proposed Preservation Code with no changes needed. Koop particularly liked the definitions section of the Code. He also noted the code does not include a detailed process for doing surveys, which Gertz said is not required. No changes to the Code are needed. The next step is submission to the Planning Commission February 25, 2010, then on to the City Council(date not set). B. CUMMINS GRILL PROPERTY LANDSCAPING PLAN Gertz stated there's no update on the plan itself. Tentative completion date for landscaping work is September 2010. Gertz will attend a meeting of the Parks & Recreation Staff, Facilities Staff to address exterior maintenance responsibilities on City Historical Properties. Gertz plans to discuss the CIP from 2001. Historic Sites Restoration Period Evaluation - Gertz suggested the HPC may want to re-examine the defined Period of Significance due to changes around the Cummins Grill Property. The broadest scope of significance may provide the greatest ease of interpretation in the future, especially in light of the Eden Prairie Historical Society's future involvement with the Cummins Grill Property. C. LEGACY GRANTS Gertz indicated this item will remain on the HPC Agenda until a final decision is made about small grants $7,000 and under that don't require City matching funds. The City hasn't decided if it will proceed with the Legacy Grant application; there is no approval yet. Gertz encouraged HPC members to think of small projects that would qualify. A list of suitable projects has already been distributed. Gertz will speak with the Communications Department to see if website development would be a possibility. VI. NEW BUSINESS A. CERTIFICATE OF APPROPRIATNESS APPLICATION PACKET Gertz said the current application packet needs to be changed due to proposed Preservation Code changes including the definition of"minor work" vs. "major HERITAGE PRESERVATION COMMISSION MINUTES January 11, 2010 Page 3 work". The goal is to make the new packet user-friendly, information, more illustrative and helpful. Gertz cited the Cities of Tulsa, Oklahoma, Seattle, Washington, and Aspen, Colorado as having great websites and good information that the Commission Members may want to refer to. Muhlberg stated the need to have clear communication of the approval process and timetable. B. BEST MANAGEMENT PRACTICES MANUALS UPDATE Gertz has been making updates, will suggest at the Parks & Recreation/Facilities meeting January 21 the Best Management Practices Manual be used as a starting point. C. HISTORIC SITES RESTORATION PERIOD EVALUATION Covered in Part B — Old Business VII. ADJOURNMENT MOTION: Adams moved, seconded by McKay, to adjourn the meeting. Motion carried 5-0. Higgins adjourned the meeting at 8:15p.m.