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Heritage Preservation - 09/21/2009 APPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION MONDAY, SEPTEMBER 21, 2009 7:00 P.M. Prairie Rooms A & B 8080 Mitchell Road COMMISSION MEMBERS Ann Higgins, Chairperson; Kathy Veurink, Vice Chairperson; Betsy Adams, Richard Akerlund, Nina Mackay, Mark McPherson, Ed Muehlberg STUDENT REPRESENTATIVE Alexis Smith COMMISSION STAFF John Gertz, Pathfinder CRM, LLC; Scott Kipp, Senior Planner; Sandy Eastling, Recorder I. ROLL CALL Higgins called the meeting to order at 7:00 p.m. Commissioners Adams and Akerlund were excused. II. APPROVAL OF AGENDA MOTION: Veruink moved, seconded by McPherson to approve agenda. Motion carried 5-0. III. APPROVAL OF MINUTES —AUGUST 17, 2009 MOTION: Mackay moved, seconded by Veurink, to approve the minutes of the Heritage Preservation Commission held on August 17, 2009 as published. Motion carried 5-0. IV. REPORTS OF COMMISSION AND STAFF A. GERTZ—PRESERVATION ACTIVITY SUMMARY FOR AUGUST- SEPTEMBER 2009 1. Cummins House—Post Airplane Crash Report— Some pieces of the front porch damage area were salvaged and will be reused where possible. The paint color can be matched. Gertz communicated to facilities department that the work should be done by hand, not using power tools. There was quite a bit of blistered paint on the porch area. Brick repairs will made using on-site Chaska Brick. Repair date not scheduled as of 9/21/09. Kipp reported that a fair amount of dirt at the crash site had to be removed due to HERITAGE PRESERVATION COMMISSION MEETING September 21, 2009 Page 2 aviation fuel absorption. The status of the tree removal damaged in the crash is uncertain. Gertz stated the other work to be done at the Cummins House—cracking in kitchen plasterwork,bulkhead door—is not urgent. The phone system is out, not sure if it's due to rodents or if the City has discontinued service. The rotted door on the shed will be repaired in the future. 2. Dorenkemper House—painting is complete, railing is done. The white woodstove has been replaced with the blue one by the Eden Prairie Historical Society. The white woodstove is being stored in the garage. 3. Eden Prairie History Book— scans have been turned over to the City. A variety of scans were done to allow the printer the best options when preparing the book. 4. All Historic Sites —were surveyed. The Cummins property has no apparent adverse effects from the construction work. At this point there is no landscaping plan. 5. CLG Grant - is complete and will be submitted to the State Historic Preservation Office (SHPO) the week of 9/21/09 with all supporting documentation. Gertz presented a sample Best Management Practices (BMP) Plan for the Riley-Jacques Farmstead to the Commission as an example of what will be submitted to SHPO. The BMP will be in a three-ring binder format to be interchangeable and durable. The Commission discussed the value of reviewing the documents in a year to determine what information is most useful. Gertz stated the BMP book will be used in conjunction with training meetings with maintenance personnel about proper technique. The Commission discussed what level of detail to include in the BMP book. Decided it may be best to make reference to information sources rather than increasing detail in the BMP books. Gertz will look into this further. 6. Preservation Code Draft Update— Kipp reported that the City Attorney is currently reviewing the ordinance to align its wording for consistency with the balance of City Code. Kipp estimates the Preservation Draft Code will reach the Planning Commission by the latter part of October HERITAGE PRESERVATION COMMISSION MEETING September 21, 2009 Page 3 2009. Kipp will notify the HPC when the ordinance will appear on the Planning Commission agenda. V. OLD BUSINESS A. CLG GRANT PROJECT—BMP's B. CUMMINS HOUSE REPAIRS C. EDEN PRAIRIE HISTORY BOOK UPDATE D. DORENKEMPER HOUSE UPDATE The Commission decided these items were addressed in the Reports of Commission and Staff. Kipp added more information about the Eden Prairie History Book. The HPC/City has copyright of the History Book. Kipp checked into funds availability: about$4,000 in one fund, $12,000 in another. Kipp is working with the Finance Department as to how these funds may be used. Kipp distributed book printing price estimates from Anchor Printing and Glen Prairie Press. The Commission discussed how many books to print, with Kipp recommending that the run be limited to a number easily sold without a large backstock. Some books will be distributed to other Eden Prairie public entities such as the library. Kipp will research whether Prairie Offset is an option for another estimate. Gertz recommended looking into Bethany Printing in Bloomington, Minnesota. The Commission decided to make further decisions at the October meeting as to how many and what type (hardcover vs. paperback) of books to print,potentially having autographed copies. Gertz will approach Commissioner Adams about writing a forward to the new edition, having a rough draft ready for the October HPC meeting. VI. NEW BUSINESS A. STATE HISTORIC PRESERVATION CONFERENCE McPherson reported on the Conference held September 17-19, 2009. Emphasis was on Green Preservation. An Architect with a specialty in balancing historic preservation with modern practicality spoke. There were tours to the City of Carver and the City of Chaska. There were workshops on window repairs. The City of Dubuque, Iowa's downtown district was highlighted for fast-track renovation, going from no preservation in 2004 to a renovated warehouse district today. VII. ADJOURNMENT MOTION: Muehlberg moved, seconded by Mckay, to adjourn the meeting. Motion carried 5-0. Higgins adjourned the meeting at 8:35 p.m.