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Parks and Recreation - 05/20/1985 1985 MAY 6 , 20 MINUTES CITY OF EDEN PRAIRIE i� I AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MAY 6, 1985 7:30 P. M. SCHOOL ADMINISTRATION BUILDING BOARD ROOM COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford Baker, Pat Breitenstein, Moe Cook, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL w II . APPROVAL OF AGENDA III . APPROVAL OF MINUTES OF APRIL 1, 1985 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Prairie East Neighborhood Petition for Additional Playground Equipment C7:50 B. Baseball Association Request 8:00 C. Eden Prairie Tennis Request V. DEVELOPMENT PROPOSAL Oak Business Center VI . REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Commission Members 8:20 City Needs Study Committee - Moe Cook B. Reports of Director of Community Services 8:25 Planning Staff Report a. Staff Review of Development Proposals b. Substatiation for Guide Plan Changes c. 1983-84 Development Proposals d. 1984 Projects Map C. Report of Community Center Manager 8:30 Monthly Community Center Report -2- l 8:35 D. Reports of Athletic Coordinator 1. Softball 1985 Proposed Rule Changes - See Rule #4 2. 1985 Sports Trivial Pursuit Tournament 3. Men's Broomball - 1985 Season Ending Report 4. Co-Rec Broomball - 1985 Season Ending Report 8:45 E. Community Education Advisory Council Monthly Report 8:50 F. City Council Meeting Report VII . OLD BUSINESS 9:00 A. 1985 Comprehensive Park Plan Update Population and Demographics 9:15 B. Hendrickson Property Purchase VIII . NEW BUSINESS 9:20 A. Anderson Lakes Outlet - Brian Borg, City Drainage Engineer for Bloomington 9:30 B. 1985 Jaycees Donation 9:35 IX. ADJOURNMENT i I i i I I Ii APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, May 6, 1985 7:30 p.m. , School Board Room COMMISSION MEMBERS PRESENT: Marty Jessen, chairperson (late); Raiford Baker, Pat Breitenstein, Moe Cook, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION MEMBERS ABSENT: None COMMISSION STAFF: Bob Lambert, Director of Community Services OTHERS PRESENT: Chuck Pappas, Superintendent of Recreation; Stu Alexander, Athletic_ Coordinator I. ROLL CALL The meeting was called to order at 7:30 p.m. by acting chairperson, Pat Breitenstein. II. APPROVAL OF AGENDA Lambert added Item C, Track Meet under VIII. New Business. �. MOTION: Kingrey moved to approve the agenda as amended. Cook seconded tFe motion and it carried 5-0. III. APPROVAL OF MINUTES OF APRIL 1, 1985 MOTION: A motion was made by Cook to approve the minutes as published. Gonyea seconded the motion and it carried 3-0. Kingrey and Schwartz abstained. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Prairie East Neighborhood Petition for Additional Playground Equipment Refer to memo dated April 26, 1985 from Bob Lambert, Director of Community Services. Lambert reported that he was contacted several months ago by Colleen Sponberg of 9924 Balmoral Lane regarding the possibility of additional playground equipment for pre-school age children at Prairie East Park. At that time, Lambert told Ms. Sponberg that there was not enough money to develop all parks in the area other than supplying the basic playground structure. He suggested that if the neighborhood wanted action to be taken, they should get a petition started. i I APPROVED MINUTES i ( EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 6, 1985 -2- Lambert went on to say that when this park was first approved, it was to be a neighborhood oriented park, but some residents complained when the original playstructure waa installed. However, the petition has brought almost unanimous support for additional playground equipment at Prairie East Park. Lambert stated further that most of the equipment that is proposed can be installed at a relatively low cost. He recommends the following improvements be made at Prairie East Park: install a multi-platform structure facility with two low slides attached to the platform. This is presently located at Edenvale Park and would match the existing facility. (A Big Toys Playstructure has been approved for installation at Edenvale Park.) Purchase and install a a pre-school age climber, purchase and install a three seat swing set, one infant seat and two belt seats, install a backhoe digger, install a park bench, install the merry-go-round removed from Round Lake Park, remove existing pearock and install sand and expand the sand retaining structure to the north to include the expanded playstructures. The estimated total for sand and play equipment is about $2,000. Lambert referred to the drawing included in the packets showing proposed totlot improvements at Prairie East Park. Kingrey questioned the removal of the pearock and replacing it with sand. Lambert said that this is the only park in town that still has pearock instead of sand and that pearock gets thrown around much more than sand would. Kingrey asked why sand couldn't be put on top of the pearock. Lambert replied that the sand would sink down and result in a mixture of sand and pearock which would it unacceptable. Sponberg said that she is excited about the proposal, but added that since there are 24 pre-school age children on Balmoral Lane alone and 14 pre-school age children on Buckingham Drive, she would like to see more swings for infants, toddlers and their mothers. Also, only one household out of 159 did not sign the petition. Gonyea asked if we are being consistent with the minimum distance between parks and asked how far away from this neighborhood the largest park is located. Lambert said the closest one is across County Road 1, 1/3 mile away. Kingrey asked Lambert what his recommendations are for the additional suggestions listed on the petition. Lambert said that regarding the ice skating rinks, the City has tried mini rinks in other parts of the City and found that they were not getting much use. There are presently seven or eight rinks with warming houses •• I i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 6, 1985 ( -3- and lights. The only mini rink remaining is at Topview. Regarding windscreens on the tennis court, Lambert said the City has 23 tennis courts including the Middle School and Round Lake and simply cannot afford putting windscreens on all courts at this time. Lambert said they could add bases to the softball field and see how long they last. The cost for an additional set of four swings as requested would be approximately $700. Baker asked what the cost would be for windscreens. Lambert said it would be between $1,500 to $1,800. Baker suggested that if the neighborhood wished to have windscreens, they could collect money from the residents and install it themselves. He asked Lambert if he had any objection to this suggestion. Lambert said he did not. Baker asked about additional swings. Lambert said he did not feel there was enough room for more swings and the only place to put them would be between the berms and the road. Mary Christensen of 9895 Buckingham Drive said she feels the residents already pay more than their share to the City in taxes and that the City should install this equipment. Cook commented that since the topic being discussed is equipment for pre-school and toddler children, the equipment for older C. children and adults should not be considered at this time. Nancy Peters of 10490 Buckingham Drive said that this area is already being patrolled for speeders coming from County Road 18 and requested a "Slow-Children Playing" sign. MOTION: A motion was made by Kingrey to approve the installation of additional playground equipment for Prairie East Park per staff recommendation. The motion was seconded by Cook and discussion followed. Hans Christensen of 9895 Buckingham Drive asked what the budget is for the park systems in Eden Prairie. Lambert said maintenance is approximately $370,000. Christensen asked how many parks were included. Lambert said there are 42 open space areas. The largest are Round Lake and Staring Lake Parks, of which Round Lake takes about 15% of the budget. Sponberg said that in exchange for the bases for the softball fields, the residents would much rather have the "Slow-Children Playing" sign installed. Lambert said he would forward this request to the Engineering Department for their consideration. Hans Christensen agreed, as he said he has almost been hit when backing out of his driveway as cars come speeding over the hill. The motion passed 5-0. Jessen abstained. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 6, 1985 -4- B. Baseball Association Request Refer to memo dated April 26, 1985 from Bob Lambert, Director of Community Services. Lambert reviewed the request from the Baseball Association asking the City to pay for underground electricity to four youth baseball/softball fields at Flying Cloud Field Complex so they can form a 4th and 5th grade "Jugs" pitching machine league. Lambert said lie supports the request and recommends approval. Kingrey asked if the building where this equipment is stored can be secured better. Lambert said it is already about as secure as It can be. Cook commented that if anyone on the commission has watched this age group play softball, they would realize that the "jugs" pitching machine is very important. MOTION: Breitenstein moved to recommend approval of the Baseball Association request. Schwartz seconded the motion and it passed 6-0. r C. Eden Prairie Tennis Request Refer to memo dated April 11, 1985 from Bob Lambert, Director of Community Services. Lambert said the Tennis Association is requesting the use of the tennis courts at Round Lake Park, Central Middle School, Forest Hills, Prairie View and Hidden Pond for two tennis tournaments this summer. MOTION: Schwartz moved to recommend the Eden Prairie Tennis Ass so�tion tournament requests. Breitenstein seconded the motion and it carried 6-0. V. DEVELOPMENT PROPOSALS A. Oak Business Center Refer to memo dated May 2, 1985 from Bob Lambert, Director of Community Services and staff report dated April 19, 1985. Lambert introduced Gregg DuMonceaux who was present at the meeting to review the site plan for the Oaks Business Center. �. I r APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 6, 1985 C -5- Mr. DuMonceaux reported that the site is located north of Valley View Road to Golden Triangle Drive which is a new intersection north of the Braun's warehouse. There are three one story office buildings planned on the site with a brick and glass exterior. A large section of the site is located in the floodplain. The proponent is proposing to dedicate four acres on the west side of the site to the City and will construct an 81 trail system from Valley View Road to the northwest property line. Mr. DuMonceaux also noted that the developer feels the oak trees located on this site are very important. Lambert commented on the trail system noting that the proponent proposes to construct the trail to the northwest corner of the site and the City would extend it to the trail between Lee Data and Wilson Ridge. Kingrey asked if Lambert is comfortable with the number of oak trees that will be lost. Lambert said he feels the developer has done a good job with preserving as many trees as possible and is proposing to replace the 688 caliper inches of trees lost with 688 caliper inches. Kingrey asked if there would be enough use of the trail to justify keeping it in good condition. Lambert said he feels that it will be used by walkers and ,joggers from the surrounding offices, especially at lunch hour. MOTION: A motion was made by Kingrey to recommend approval of the Oak Business Center per staff recommendations. Breitenstein seconded the motion and it passed 6-0. VI. REPORTS OF COMMISSIONERS BOARDS AND STAFF A. Reports of Commission Members 1. City Needs Study Committee - Moe Cook Moe Cook reported briefly on the final City Needs Study Committee Meeting which was held on May 6, 1985. The project that was rated number 1 for the City was a new City Hall and a Preserve area fire station and equipment. This would be recommended for bond referendum in the spring of 1986. The spring of 1987 would see the second recommended City item for the Eden Prairie Community Center expansion and construction of Miller Park athletic fields. .. I APPROVED MINUTES r EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 6, 1985 l _6_ The third City item would be parkland acquisition and fire fighting needs and station. No firm date was set at the meeting, but would probably be spring of 1988 or 1989. After discussion, Bob Lambert stated that necessary land required for park expansion could be tied up in option as needed until monies become available. The school needs were discussed, but will be worked on separately by the school study committee. They will be coordinated with City needs and dates. The first school bond referendum will probably be the fall of 1985 for a Lake Eden elementary school and include many improvements on athletic facilities at the high school and Round Lake Park. These may include completing the stadium, all weather running track, completing the baseball diamond and lighting fields. These recommendations will be presented to the City Council, Parks and Recreation Commission and School Board on May 28. Jessen asked if the fire station on Highway 169 would be replaced by the new one in the Preserve area. Cook said that would not be the case. CJessen asked what would happen to the old city hall. Lambert replied that it will probably be sold. B. Reports of Director of Community Services I. Planning Staff Report i a. Staff Review of Development Proposals Refer to memo dated April 27, 1985 from Bob Lambert, Director of Community Services. This is an information item only. Lambert said he felt the commission would be interested in what the planning staff looks for when reviewing development proposals. b. Substantiation for Guide Plan Changes This is an information item only. c. 1983-84 Development Proposals This is an information item only. i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 6, 1985 -,- d. 1984 Projects Map This is an information item only. C. Report of Community Center Manager 1. Monthly Community Center Report This is an information item only. i Kingrey asked if there was an update on the litigation proceedings. Pappas said that he met with Twin City Testing last Thursday and they should have a report ready in 60 days. i Cook commented on the lighting on the Eden Prairie Community Center sign being too bright. Pappas said he will look into it. D. Reports of Athletic Coordinator 1. Softball 1985 Proposed Rule Changes - See Rule #4 Stu Alexander said that he has requested any suggestions or changes in rules be forwarded to him. Of the six proposed C changes, four were voted down and one change was made. Since the final change would be a policy change, the Parks and Recreation Commission must pass it. This proposed change would say that individuals who move out of Eden Prairie after playing here for at least one year will retain their eligibility as long as they keep playing here year after year. Schwartz asked about the status of lighting additional fields. Lambert said that no decision has been made regarding the request to the Lions Club for funding, but that there is only $10,000 available at this time for a project that could cost up to $100,000. Therefore, the project will not be completed this year. Cook asked what policy is followed by the Men's Hockey League. I Alexander said that there is no problem here, as three years ago the Hockey League was looking for people to play and have let anyone play. Cook replied that if this is the case, we will establish a precedent. i i .f I I i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 6, 1985 -8- Alexander commented about the possibility of a user fee. MOTION: Schwartz made a motion to recommend that the request e�denied at this time and reconsidered in late March of next year before the softball season begins unless more fields become available. Baker seconded the motion. Lambert stated that he didn't know if it was fair for people living or working in Eden Prairie to be forced to play on a Friday night, but rather those not living or working here should be playing on Friday. Baker asked what the policy would be for this year. Lambert said there would be no change. The motion passed 6-0. 2. 1985 Sports Trivial Pursuit Tournament i This is an information item only. 3. Men's Broomball - 1985 Season Ending Report lThis is an information item only. 4. Co-Rec Broomball - 1985 Season Ending Report This is an information item only. E. Community Education Advisory Council Monthly Report There was no report presented at the meeting. F. City Council Meeting Report Lambert said that the Council had taken no action pertaining to the Parks and Recreation Commission. VII. OLD BUSINESS A. 1985 Comprehensive Park Plan Update Lambert reported that the population and demographic statistics have not been updated for several years and are no longer accurate. For this reason, a census is being done at this time. Funding has been based on 1980 population up to this point. Baker referred to Pa.og 1.7 of the re;-,ort and said that there are no six year olds shown and also that the total number of five year olds does not look correct. i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 6, 1985 -9- B. Hendrickson Property Purchase Refer to memo dated May 2, 1985 from Bob Lambert, Director of j Community Services. Lambert reported that the proposed purchase agreement will be going before the City Council tomorrow night. It is suggested the City pay $105,000 for the land and add a lease agreement for five years. Kingrey said he feels the City should not allow them to sub-lease the property. In addition, the specials should be listed in the purchase agreement and the property listed as homestead. Lambert said that it is not homestead since Hendricksons are not living there and he feels there will be no agreement if the City does not allow them to sub-lease the property. MOTION: Breitenstein moved to recommend approval of the Hen r ckson purchase agreement. Schwartz seconded the motion. Jessen commented that the City could add that the house only may be sub-leased, not the lakeshore. The motion passed 6-0. VIII. NEW BUSINESS A. Anderson Lakes Outlet - Brian Borg, City Drainage Engineer for Bloomington Refer to memo dated May 2, 1985 from Bob Lambert, Director of Community Services. Lambert reported that Bloomington has requested the Nine-Mile Creek Watershed District to participate in an improvement project for Bush Lake and Anderson Lakes in Bloomington and Eden Prairie. This project would provide outlets from Bush Lake to East Anderson Lakes and from north Anderson Lakes to Nine-Mile Creek. These outlets would provide lake elevation controls during high water periods and maintain lake levels during low water periods through the augmentation pump in Bush Lake. The Watershed District suggested i that everyone affected by this project should share equally in the cost. This would include Eden Prairie, Bloomington, Hennepin County Park Reserve District, Nine-Mile Creek Watershed District and Metropolitan Council. The estimated cost to Eden Prairie would be $16,320. Lambert feels this is a good project for Eden Prairie to be involved in and recommends we support it. Cook asked who determines the level of the lakes. Lambert said he had no idea what elevation is required, but he will find out. r APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 6, 1985 i -10- Baker asked for a brief history of Anderson Lakes. Lambert gave a brief explanation and noted that although Anderson Lakes is public land, there is no intention to allow boating on it. Baker asked where the money would come from to participate in this project. Lambert said it would be from a City contingency fund. i MOTION: Kingrey moved to recommend approval of Eden Prairie's I pa- r�c-1pation in the Anderson Lakes Outlet project. Baker seconded the motion. Baker added that we should establish a level and control the main i elevations of the lake. i The motion passed 5-0. Jessen abstained since the project is connected to his employer and would be a conflict of interest. B. 1985 Jaycees Donation Refer to memo dated April 29, 1985 from Bob Lambert, Director of Community Services. Lambert reported that the Eden Prairie Jaycees have voted to fund the following projects for the City: purchase a passenger paddle boat for Round Lake, purchase two surreys for the Senior Center for use at Staring Lake and provide matching funds for an irrigation system for Round Lake Nursery. MOTION: A motion was made by Cook to recommend accepting the o-na—tion from the Eden Prairie Jaycees and match the funds for the irrigation system from cash park fees. Schwartz seconded the motion. Kingrey expressed concern over the security of the irrigation system. Lambert said that the quick couplers will be stored inside the building. Baker asked if these items are the highest priority. Lambert said that the City submitted the list of high priority items to the Jaycees. i The motion passed 6-0. C. Track Meet Pappas distributed copies of the Hershey National Track & Field Youth Program and said that it will be held at the Central Middle School on May 14 at 4:30 p.m. He asked for Lour volunteers from the commission to handle registration and handing out awards. Pappas said he would contact each person by Friday of this week to see if they wished to participate. j APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 6, 1985 t -11- IX. ADJOURNMENT MOTION: Breitenstein moved to adjourn the meeting at 9:35 p.m. Baker seconded the motion and it carried 6-0. Respectfully submitted, Lois Lois Boettcher Recording Secretary - r AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MAY 20, 1985 7:30 P. M. SCHOOL ADMINISTRATION BUILDING BOARD ROOM ON MEMBERS PRESENT: Marty Jessen, chairperson; Raiford Bake COMMISSI r, Pat Breitenstein, Moe Cook, Gary Gonyea, Jerry Kingrey, Jesse Schwartz i COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I . ROLL CALL II . APPROVAL OF AGENDA III . APPROVAL OF MINUTES OF MAY 6, 1985 IV. PETITIONS, REQUESTS AND COMMUNICATIONS Eden Prairie Soccer Association Request_ for_ Soccer Nets V. DEVELOPMENT PROPOSALS 7:40 A. Research Farm 2nd Addition 8.00 B. Southwest Crossing Master Plan VI . REPORTS OF COMMISSIONERS BOARDS AND STAFF A. Report of Community Center Manager 8:30 Monthy Community Center Report B. Report of Athletic Coordinator 8:40 Eden Prairie Softball Growth 8:45 C. Community Education Advisory Council Monthy Report_ 8:50 D. City Council Meeting Report VII . OLD BUSINESS 8:55 Com rehensive Park Plan U date - Classification and Standards VIII . NEW BUSINESS 9:15 IX. ADJOURNMENT t 'APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, May 20, 1985 7:30 p.m., School Board Room COMMISSION MEMBERS PRESENT: Marty Jessen, chairperson; Raiford Baker, Pat Breitenstein, Gary Gonyea, Jerry Kingrey (late) COMMISSION MEMBERS ABSENT: Moe Cook, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services OTHERS PRESENT: Chuck Pappas, Superintendent of Recreation 0 I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Marty Jessen. II. APPROVAL OF AGENDA Breitenstein added Item A, Use of Park Buildings under VIII. New Business. Jessen added Item B, Blue Bell Ice Cream Truck under VIII. New Business. MOTION: Breitenstein moved to approve the agenda as amended. Gonyea seconded the motion and it carried 4-0. III. APPROVAL OF MINUTES OF MAY 6, 1985 Jessen asked that the spelling of Monchu be corrected to DuMonceaux on Pages 4 and 5 and on Page 10, Paragraph 5, the reason for abstaining the motion be added as "since the project is connected to his employer and would a conflict of interest"... MOTION: A motion was made by Baker to approve the minutes as amended. Breitenstein seconded the motion and it carried 4-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Eden Prairie Soccer Association Request for Soccer Nets There was no information included in -the packet on this item. Lambert introduced Tom Bierman and Tom Elbertz who were present at the meeting in behalf of the Eden Prairie Soccer Association. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 20„ 1985 -2- Bierman reported that the nets have been provided in the past and that the association does not have money in the budget to purchase nets. He added that the Soccer Association is the largest youth group in Eden Prairie with over 700 children participating. It is anticipated that there will be 300 to 350 children participating in the fall. Bierman said there are also three men's teams that have started using these fields. He feels the nets should last for several years and that the Eden Prairie Soccer Association has made a substantial contribution to the community. Tom Elbertz who is in charge of the traveling teams commented that there are currently 220 children in the program who will be playing in June and July. He added that there will also be other teams coming to Eden Prairie to play. Elbertz said that this program is continuously growing. He also mentioned that there would be a girls district championship held in Eden Prairie in July. The teams are currently playing at Nesbitt Park in the Preserve, Round Lake, the high school and Central Middle School fields. Red Rock and Hidden Ponds will also be available. If the nets were purchased by the City, other teams would be able to use them. Jessen asked if the nets are taken down after every game. Bierman said they are not taken down until the end of the season. Baker asked how many nets are needed. Bierman said seven nets are needed at a cost of $75 to $100 each. Lambert said the problem is that the money would have to come from the operating budget and it has not been budgeted for. He said the only problem with keeping the nets up until the end of the season would be that these parks are not very visible and the kids could be hard on the nets even though there is not much vandalism in Eden Prairie. Jessen asked how many nights soccer is played. Bierman said they play four nights a week. Breitenstein asked why nets haven't been purchased this year if they were in the past. Lambert replied that the City bought nets for Flying Cloud in the past, but that the number of teams has expanded and there wasn't a request for these additional nets until now. Baker asked if the money needed for nets could be taken from cash park fees or shared with the school system. Lambert said using cash park fees would be inappropriate and the money should be taken from the operating budget. t MOTION• Breitenstein moved to recommend approval of the Eden -Prairie Soccer Association's request that the City purchase soccer nets. Baker seconded the motion and it passed 4-0. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 20, 1985 -3- V. DEVELOPMENT PROPOSALS I A. Research Farm 2nd Addition Refer to memo dated May 16, 1985 from Bob Lambert, Director of Community Services and staff report dated May 10, 1985. Lambert indicated that the concept plan states that ten acres on the west side of the creek (Outlot B) will be dedicated for a City park and approximately five acres on the east side of the creek for a scenic easement. MOTION: A motion was made by Gonyea to recommend approval of the Research Farm 2nd addition per staff recommendation. Breitenstein seconded the motion and it carried 4-0. B. Southwest Crossing Master Plan Refer to staff report dated May 10, 1985. �- Lambert said there was to be a representative from the Vantage Corporation at the meeting, but he was not in attendance. The proponent is asking for a PUD concept approval. He added that the developer will have to come back for approval of each lot for platting and rezoning, as there are many natural resources and park issues involved. In addition to the request for PUD concept approval, the proponent is asking for approval to raise the water level in Smetana Lake up to four feet, height and floor area ratio variances, shoreland variances, grading in heavily wooded areas, construction of a sidewalk along Viking Drive and an asphalt bikeway along the lake and filling along the floodplain area in the eastern portion of the site which would extend it by 20%. Lambert said he did not write a supplementary report since all the points had been outlined in the Planning staff report. He stated that the commission could either postpone making any decisions until a representative of the Vantage Corporation speaks to the commission or concur with the Planning Staff recomendations. Jessen said he is concerned with several things the proponent is asking, especially filling in the floodplain area and the amount of setbacks. MOTION: A motion was made by Baker to postpone: a decision on the oouutthwest Crossing Master Plan until a future meeting so the proponent can be present to answer questions. Gonyea seconded the motion and it passed 4-0. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 20, 1985 -4- VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Report of Community Center Manager 1. Monthly Community Center Report This is an information item only. Jessen asked why the Metropolitan Brass Quintet from Cleveland, Ohio that performed at the high school was mentioned in the monthly report. Pappas said it was because we sponsored it. Jessen asked how much we paid. Lambert said it was paid for by the Historical and Cultural Commission who requested donations. Jessen asked how the 4th of July celebration plans were going. 1 Pappas said they have collected about $2,000 so far and he expects to collect about $5,000 totally. He added that the event has received excellent support received donations from:ws. businesses. Jessen asked about the meeting with Twin City Testing. Pappas said they will be sending more people through the building to photograph and document the problems. B. Report of Athletic Coordinator 1. Eden Prairie Softball Growth This is an information item only. Lambert reported that there has been a 15% increase in the number of teams and that all of the teams except churches Nay the surcharge. He added that they have collected about $20,000 in surcharges so far and need about $20,000 more to begin lighting fields. He feels if the City received a commitment from the Lions Club, they could begin the project this year. The City has also applied for a LCMR grant. C. Community Education Advisory Council Monthly Report Pappas reported that at a meeting held on Tuesday, May 14, 1985 the following people were elected as officers: Sharon Steiner, Chairperson; Jeanette Johnson, Vice-Chairperson and Cheryl Bridge, Secretary. Summer programs were also discussed. There were 600 eligible children for the pre-school screening and 205 attended. The Hershey track meet was postponed because only six children signed up. There will be a meeting for phy-ed teachers and coaches this fall to discuss programs. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 20, 1985 -5- The Jaycees donation of $1,000 for the community education program was accepted. It will be used for the following in order of importance: parenting classes, scholarship fund for people who wish to attend community education classes but cannot afford to, special events on days when school is not in session and family activities at the Community Center. D. City Council Meeting Report Lambert reported that at the May 7 meeting, the Council approved the Hendrickson property purchase, the revision to the tree ordinance notification policy and the Jaycees donation to be used for irrigation equipment at the nursery. VI I. A. OLD BUSINESS 1. Comprehensive Park Plan Update - Classification and Standards Jessen referred to the statement on Page 2 on maintaining the current ratio of facilities according to population. He feels it is not consistent with listing of facilities that are needed. ' Jessen asked if the construction of a new elementary school would take care of the need for an additional gymnasium. Jessen asked why the park classification system was included at the end of the report. Lambert said that it was referred to in the last comprehensive park plan and agreed that it could be removed. Baker asked if the possibility of using a school building for other uses such as office space is considered when schools are built. Lambert said yes. Gonyea commented that in most cases, however, school buildings are not built to be used for other things in the future. VIII. NEW BUSINESS A. Use of Park Buildings Kingrey reported that Louana Dickey approached Pat Breitenstein and himself regarding the use of park buildings by the Scouts. She said that they have used park buildings in the past, but when they asked to use the shelter at Staring Lake Park, they were told that it was not open on weekdays. Kingrey asked why. i sr APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION May 20, 1985 -6- Lambert said that they do not reserve the building to anyone and it is not open for use on weekdays because of other events going on in the park and there is not enough parking space to accommodate everyone . and all of the facilities, i.e. ballfields, volleyball courts etc. are being used by community groups Monday thru Thursday. Kingrey asked Lambert to look into the possibility of allowing non- profit groups to use park buildings on weekdays. Jessen said that perhaps staff should look into other alternatives and meet with some of these groups. B. Blue Bell Ice Cream Truck Jessen reported that he has seen the Blue Bell Ice Cream Truck at Round Lake Park and wondered if he was licensed to operate there. Pappas replied that a license is necessary to operate in the city, but permission from the park director is needed to operate in the park. Blue Bell Ice does not have permission to operate in any City park. IX. ADJOURNMENT MOTION• Breitenstein moved to adjourn the meeting at 9:00 p.m. Gonyea seco—n ed the motion and it passed 4-0. Respectfully submitted, Lois Boettcher Recording Secretary I