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Parks and Recreation - 04/01/1985 1985 APRIL 1 MINUTES CITY OF EDEN PRAIRIE i C AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, APRIL 1, 1985 7:30 P. M. SCHOOL ADMINISTRATION BLDG. BOARD ROOM COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford Baker, Pat Breitenstein, Moe Cook, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA 7:35 III. APPROVAL OF MINUTES MARCH 18, 1985 IV. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Reports of Commission Members \. 7:40 City Needs Study Committee _ Moe Cook i B. Report of Recreation Supervisor 7:50 1985 Summer Recreation Program C. Report of Athletic Coordinator 8:10 1, Co-Rec Broomball Season End Report 2. Proclamation D. Community Education Advisory Council Monthly Report 8:15 A ril 9th Meeting Regarding Review of Needs Assessment Survey 8:20 E. City Council Meeting Report VII. OLD BUSINESS 8:20 A. 1985 Comprehensive Park Plan Update 8:35 B. Bids for Staring Lake Bike/Hike Trail - Phase III 8:40 C. Hendrickson Property Purchase on Riley Lake VIII. NEW BUSINESS 8:45 A. Round Lake Water Elevation j 8:55 B. 1986 LAWCON Grant 9:00 IX. ADJOURNMENT 1 J J a i i 'I I I I ' i i ' r APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, April 1, 1985 7:30 p.m. , School Board Room COMMISSION MEMBERS PRESENT: Marty Jessen, Chairperson; Raiford Baker, Moe Cook, Gary Gonyea COMMISSION MEMBERS ABSENT: Pat Breitenstein, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services OTHERS PRESENT: Chuck Pappas, Superintendent of Recreation; Sandra Werts, Recreation Supervisor I. ROLL CALL The meeting was called to order at 7:35 p.m. by chairperson, Marty Jessen. II. APPROVAL OF AGENDA MOTION: Cook moved to approve the agenda as published. Gonyea secon ed the motion and it carried 4-0. III. APPROVAL OF MINUTES OF MARCH 18 1985 Cook referred to Page 4, Paragraph 1, and asked if a drawing of the Round Lake Park Marina had been shown. Lambert said that it had. Cook asked that on Page 6, Paragraph 6, the word revised be changed to reviewed. MOTION: A motion was made by Gonyea to approve the minutes as revised. Coo seconded the motion and it carried 2-0. Baker and Jessen abstained. IV. REPORTS OF COMMISSIONERSp BOARDS AND STAFF A. Reports of Commission Members I. City Needs Study Committee - Moe Cook Moe Cook submitted the following report from the March 28, 1985 meeting of the City Needs Study Committee. The meeting was called to order by chairperson, Carolyn Lyngdal at 7:00 p.m. at the Community Center. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Apr. 1, 1985 -2- At this meeting, presentations were made giving the committee background information to support the needs in four areas. Presentations were: A. School buildings - Merle Gamm B. School athletic facilities - Steve Schultz C. City fire fighting equipment and needs - Ron Johnson D. City hall - Craig Dawson Some information was also presented on indoor recreation facilities (Chuck Pappas) and outdoor recreation facilities (Bob Lambert). However, additional information will be forthcoming from these committees. In each presentation made to the Needs Study Committee, facts and figures were produced to justify the actual needs of that particular group. The Study Committee received categorized school needs as highest: A. School buildings 1. Lake Eden Elementary School - bond date 1985 (may include additional baseball and soccer practice fields, C completed football high school stadium with all weather track and golf driving range) 2. Additional elementary space - bond date 1987 or 1988 3. Additional middle school space - bond date 1988 or 1989 4. Additional high school space - bond date 1988 or 1989 B. School athletic facilities 1. Additional baseball field 2. 5-6 additional soccer practice fields 3. Completed football stadium or all weather track 4. Golf driving range 5. 1 additional gym 6. 1 gymnastics area C. City fire fighting equipment and needs 1. 1986 - 1 fire station in Preserve area 1986 - 2 1250 GPM pumper fire trucks 1987 - replace 2000 gal. 1250 GPM pumper 1988 - command squad vehicle and replacement of 1250 GPM fire pump truck 1990 - 1 fire station, 1 1250 GPM pumper fire truck and 1 aerial tower truck j APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Apr. 1, 1985 ( -3- D. New city hall Present sq. ft. 11,000 Required sq. ft. by 1990 31,000 Required sq. ft. by 1995 40,000 This completed the second meeting and adjournment took place at 9:00 P.M. Baker asked what will be done with the information that is gathered from the Needs Study Committee. Lambert replied that a needs report will be developed by priority and presented to the Council for their review. Jessen asked what the total dollar amount was of all the items mentioned in the report. Lambert said it is approximately $27.5 to 33.5 million, approximately one-third of which are needs for the city. Baker asked that Lambert review the basic demographics of city growth. It is projected that Eden Prairie could have a population of 70,000 by the year 2030 if everything goes according to projection. Lambert also reviewed the school district's efforts to ( rent elementary facilities in adjacent communities. Cook added that the enrollment in schools is now 4,810 and is projected to be 6,530 by 1990. This is an average of .8 children per dwelling. Lambert stated that a five year census will be done this summer to get an actual figure on population. B. Report of Recreation Supervisor Refer to memo dated March 27, 1985 from Sandra Werts, Recreation Supervisor. Werts said that Kids Korner for ages 3 to 4-1/2, Munchkins for ages 4-1/2 to 6-1/2 and Special Trips and Events Programs will continue as in the past with Kids Korner and Munchkins meeting in the mornings for the first six weeks and Trips and Events on Fridays for ages 4-1/2 through 13. Werts reported that it was decided to try the afternoon playground programs again because of the increase in elementary population. The programs will be held at the following locations: Prairie View School/Park, Edenvale Park, Forest Hills School/Park, Red Rock Park and Staring Lake Park. The program will center around whiffleball leagues. There will be no charge for the program and the City will pick up leadership and miscellaneous costs. i i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Apr. 1, 1985 (l -4- Baker asked if youth are signed up for this program through the maile. Pappas said no, it is on a drop-in basis. Baker then asked how people will be aware of this program. Pappas said it will be advertised in the brochure, but it will not be necessary to sign up. Jessen said he was familiar with the program in which the youth come and go on a day to day basis. Werts reviewed the arts, drama and sports camps which are each one week long. The arts and drama camp is co-sponsored with Community Education in order to have access to better facilities. Transportation is provided to these camps which run from 9:00 a.m. to 3:30 p.m. w Werts also discussed the day camp at Bryant Lake Park which has been extended to four weeks instead of three. Horseback riding has been very popular at this camp. Summer special interest programs in archery, golf, tennis, racquetball, canoeing and sailing will be offered throughout the summer. These meet twice a week for three weeks and are self supporting. Werts added that two 12, high, 50, long golf nets and an archery net will be installed at Round Lake Park in the hockey rinks. Baker asked what considerations are made for a lunch when youth are at a camp for the day. Werts said that they either bring their lunch or do some outdoor cooking. Cook asked what age groups can attend these camps. Werts said they are generally for kindergarten through eighth grade although the arts, drama and sports camps go through twelfth grade. Baker asked if transportation is available to day camps. Werts said yes. I Jessen asked if the day camps are self supporting. Werts said that 75% are self supporting. MOTION: A motion was made by Baker to approve the summer program offerings for youth as discussed. Cook seconded the motion and it passed 4-0. APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Apr. 1, 1985 C -5- C. Report of Athletic Coordinator I 1. Co-Rec Broomball Season End Report This is an information item only. 2. Proclamation Lambert said that this proclamation would congratulate the Royal Coin Vending men's broomball team who won the State Broomball Tournament and the Rosemount men's volleyball team who won the State Volleyball Tournament. The proclamation would be approved by the mayor and City Council and forwarded to the teams. D. Community Education Advisory Council Monthly Report 1. April 9th Meeting Regarding Review of Needs Assessment Survey Lambert said that Jeanne Zetah informed him of a meeting on April 9 where IMI Research will review the needs assessment survey. She invited members of the Parks, Recreation and Natural Resources Commission to attend the meeting. Lambert said that IMI Research could also come to a regular commission Cmeeting with their report. No one on the commission will be able to attend this meeting. E. City Council Meeting Report There was no report from the March 19 meeting. VII. OLD BUSINESS A. 1985 Comprehensive Park Plan Update Refer to memo dated March 28, 1985 from Bob Lambert, Director of Community Services. Lambert gave the background information on updating the park plan stating that this is a development guide for the City containing long range plans for the open spaces and identifies areas that should be acquired by the City. The plan establishes priorities for acquisition and development and gives a five year capital improvement program based on the criteria given. It also gives current and future needs for parks and open space. . 1 APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Apr. 1, 1;85 �! -6- Lambert said that several chapters will be given to the commission at a time and he suggests they keep a separate file for this plan so it is available for their review. Lambert added that the plan will be put in a three ring binder so that changes can be made easily. He asked the committee for any changes or comments they wished to make. Jessen stated that he felt the park plan summary was very good. Pappas asked if there would be an Appendix J added for the 1984 Needs Survey. Lambert said yes and noted this on his copy. Lambert stated that the inventory of historic sites will be done by the historical and cultural commission. Cook said it would be helpful if a date was referenced on those pages where revisions have been made. B. Bids for Staring Lake Bike/Hike Trail - Phase III Refer to memo dated March 22, 1985 from Carol Foy, Landscape Architect. MOTION: A motion was made by Cook to recommend approval of the Custom Surfacing bid of $16,757 for the installation of an 81 asphalt bikeway/hikeway trail to complete the trail around Staring Lake. Gonyea seconded the motion and it carried 4-0. C. Hendrickson Property Purchase on Riley Lake Refer to memo dated March 26, 1985 from Bob Lambert, Director of Community Services. Lambert said that in the majority of condemnation cases, the City loses. However, he feels that the City does have a responsibility to the taxpayers not to pay more than the land is worth. He has talked to Steve Sinnell, the city appraiser about this particular case, who stated that the three court appointed appraisers might arrive at a value as high as $100,000 to $105,000 for the property. Lambert recommends we proceed to condemn it, as we are now $40,000 apart and unlikely to be able to negotiate it much closer. I APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Apr. 1, 1985 -7- Gonyea said he doesn't understand :how Hendrickson's appraiser and the City's appraiser could be so far apart in their appraisals. Cook asked if this property would be higher or lower in value if we took the land next to it. Lambert said he doesn't feel there would be a difference. Gonyea asked how much the legal fees would run if this case were brought to court. Lambert said it would be about $10,000. Jessen stated that he felt the City should give one more offer to Hendrickson between $95,000 to $105,000 and if this is not satisfactory to him, take the case to court. MOTION: A motion was made by Baker to recommend giving Hendrickson a final offer of $95,000. If this is not acceptable, it will be condemned. Cook seconded the motion and it passed 4-0. VIII. NEW BUSINESS A. Round Lake Water Elevation Refer to memo dated March 26, 1985 from Bob Lambert, Director of Community Services. C_ Lambert reported that the cost to purchase a diesel pump is $16,000 and to purchase a gas pump $11,000. The cost to pump Round Lake last fall was about $2,500 and there is always a possibility of an oil spill similar to the small one occurring last fall. MOTION: Baker made a motion to authorize approval to request the Waters5ed District to lower the water elevation of Round Lake to the 879.5 contour and get bids on purchasing a pump. Cook seconded the motion and it passed 4-0. B. 1986 LAWCON Grant Refer to memo dated March 26, 1985 from Bob Lambert, Director of Community Services. Lambert said he feels that Riley Lake has the best chance for LAWCON/LCMR funding in 1986. There is also a special program by LCMR for the development of local athletic fields. This program would be a 50% matching grant to a maximum of $40,000. He added that projects were ranked by both the state and metro, but now only the state ranks state and federal grants projects. Lambert stated that it would co:.;e about $100,000 to light fields 2 and 3 and fence fields 1 thru 6. He recommends authorization to apply for an athletic field development grant for these projects. I I APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Apr. 1, 1985 -8- Lambert said the City has collected $9,600 to date in surcharges and hopes to collect an additional $10,000 this year. The Lions Club has not yet made a decision on whether to sponsor the $7,500 per year for five years. MOTION: A motion was made by Cook to recommend the Council autForIze the application of an athletic field development grant to light fields 2 and 3 at Round Lake and fence fields 1 thru 5 and the baseball field and for a LAWCON/LCMR grant for phase III a acquisition at Riley Lake Park. IX. ADJOURNMENT MOTION: Cook moved to adjourn the meeting at 8:50 p.m. Gonyea seed the motion and it carried 4-0. Respectfully submitted, V'cu'� Lois Boettcher Recording Secretary C i