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Parks and Recreation - 02/04/1985 1985 FEBRUARY 4 MINUTES CITY OF EDEN PRAIRIE I AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION C I'viONDAY, FEBRUARY 4, 1985 7:30 P.M. , SCHOOL ADMINISTRATION BUILDING BOARD ROOM COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford Baker, Pat Breitenstein, Moe Cook, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Robert A. Lambert, Director of Community Services l Approx. Time to 1 Begin Item 7:30 1. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - DECEMBER 20, 1984 IV. PETITIONS, REQUESTS AND COMMUNICATIONS J 7:35 A. Request of Larry Gessler for Commission Review of One Game Supervision 7:45 B. Letter from Joan Lonsbury, Chairman of Edina Park Board V. DEVELOPMENT PROPOSAL 7:50 Prairie Village Apartments VI . REPORTS OF COMMISSIONERS, BOARDS and STAFF A. Report of Director of Community Services 8: 15 1. 1985 Community Services Department Overlook B. Reports of Recreation Superintendent I 8:20 1. Year End Financial Report 8:25 2. No Smoking Policy for Community Center C. Reports of Athletic Coordinator 8:35 1. Touch Football Season Ending Report - 1984 i 2. Fall 3-Man Basketball Season Ending Report - 1984 a 3. Fall Co-Rec Volleyball Season Ending Report - 1984 a 4 . Adult Tennis Season Fnding Report - 1984 S. Senior Men's rlockey Season Ending Report - Fall 1984 6. Table Tennis League Season Ending Report — 1984 r Parks, Recreation $ Natural -2- February 4, 1985 Resources Commission 18:45 E. City Council Meeting Report VII . OLD BUSINESS 8:50 A. Ad Hoc Committee Appointments i 8:55 B. Needs Assessment VIII. NEW BUSINESS 9:20 A. Approve Grading Plans for Franlo Road Park Site and Eden Valley Park 9:30 B. 4th of. July Celebration 9:35 IX. ADJOURNMENT i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, February 4, 1985 7:30 p.m. , School Board Room COMMISSION MEMBERS PRESENT: Pat Breitenstein, acting chairperson; Moe Cook, Gary Gonyea (late), Jerry Kingrey, Jesse Schwartz COMMISSION MEMBERS ABSENT: Raiford Baker, Marty Jessen COMMISSION STAFF: Bob Lambert, Director of Community Services OTHERS PRESENT: Chuck Pappas, Superintendent of Recreation; Stu Alexander, Athletic Coordinator I. ROLL CALL The meeting was called to order at 7:30 p.m. by acting chairperson, Pat Breitenstein. II . APPROVAL OF AGENDA MOTION: Kingrey moved to approve the agenda as published. Cook seconded the motion and it carried 4-0. III . APPROVAL OF MINUTES OF DECEMBER 17, 1984 MOTION: A motion was made by Cook to approve the minutes as published. Kingrey seconded the motion and it carried 4-0. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Request of Larry Gessler for Commission Review of One Game Suspension Refer to memo dated January 29, 1985 from Stu Alexander, Athletic Coordinator; letter dated January 28, 1985 from Larry Gessler and Larry Schwartz' version of the incident. Larry Gessler was present at the meeting to give his version of the incident. Kingrey asked Gessler not to repeat the information that was included in the packet. i � i i ' I APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Feb. 5, 1985 l _2- Gessler stated that the reason he was requesting an appeal was because of the way he was treated by the referee. He added that the same official made a similar call earlier in the game and Gessler did not say anything to him at that point. Kingrey asked Gessler if he felt any differently about the incident now than when it happened. Gessler said no, that he did not except he would still recommend that officials attend a clinic. Kingrey then asked Gessler if he had seen the letter from the referee. Gessler said he had not, but in his opinion he did not feel he was boisterous, but was just stating his feelings. Kingrey stated that although he would vote in favor of Stu Alexander's recommendation, he has sympathy for Gessler. Cook said he feels it is necessary for the Commission to support the program and asked Gessler to remember that when this incident took place, he was a player and not an official . The referee was making a judgement decision only. Cook said he agreed with Gessler's suggestion to hold clinics for officials if Alexander ( concurs. Alexander commented that clinics for youth coaches have been held recently and that adult clinics were held last season. He added that most referees have had experience in coaching and if not, he personally watches them and assists them when necessary. Kingrey asked why Gessler had brought up the subject of clinics when this incident took place. Gessler said it just came up after discussions with other players. Cook asked Gessler if an abusive attitude toward referees is more likely to take place when a team has lost a game. Gessler said no. Alexander added that neither person was particularly out of line and that managers are asked to keep their players off the referees. If a problem arises, the manager should call Stu the next day and he will look into it. MOTION: A motion was made by Kingrey to uphold the recommendation of Stu Alexander for a one game suspension for Larry Gessler. The motion was seconded by Cook and passed 4-1. Gonyea abstained. B. Letter from Joan Lonsbury, Chairman of Edina Park Board Refer to letter dated January 10, 1985 from Joan Lonsbury, Chairman i of Edina Park Board. APPROVED MINUTES � . EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Feb. 5, 1985 -3- Lambert reviewed the letter from Lonsbury requesting Eden Prairie's support for Edina's application for a speed skating facility. Burnsville, Roseville and Edina made applications for the facility and Roseville has been favored. Lambert asked the Commission if they wish to support Edina. When asked for his opinion, Lambert said he is not comfortable giving a recommendation on any application without having reviewed all three applications. Lambert did support Kojetin's philosophy that it should be used as a multi purpose facility, and felt it did make sense to have it near the ski jump, but couldn't recommend supporting it just because it was near Eden Prairie. The Commission showed no interest in supporting the request from Edina. V. DEVELOPMENT PROPOSALS A. Prairie Village Apartments Refer to memo dated January 31, 1985 from Bob Lambert, Director of Community Services and staff report dated January 11, 1985. Lambert introduced Richard Krier of Derrick Land Company. Krier C reviewed the proposed development which would include two 56 unit apartment buildings, one for low income elderly and the other being a limited rent apartment building. Krier stated that Derrick Land Company has nothing to do with the subdivision, but bought a portion of land only. Derrick is requesting a plan change for the east portion of the property from office to multi-family residential . Krier showed site plans of the proposed development noting that the buildings have a greater setback than originally planned because of poor soil conditions that have been encountered. Krier said that streets in this area are already in, but they are concerned that the trail to be put on this site will be a dead end. He also said that Derrick has no control to the east or west since these will be single family homes. One staff recommendation they have a problem with is the sidewalk on the north side of Wayner Way. Krier feels that since there will be office buildings located here, that they should be responsible for putting in the sidewalk on the north side. Also, Krier has a problem with the recommendation to add 5" caliper trees for landscaping. He said they would rather plant more 3-1/2" caliper trees and would add more landscaping around the small totlot and recreation area that is proposed. Lambert asked if there was a problem with connection of the path to the parking lots between the two buildings. Krier said this would not be a problem. 1 r f APPROVED MINUTES i EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Feb. 5, 1985 -4- Lambert noted that the broken line on the site plan showed the proposed trail system. Kingrey asked why staff is requesting Derrick to build the sidewalk on the north side of the street when their buildings are not even located here. Lambert said they did not realize that Derrick was buying only a portion of the land from another developer. Kingrey asked about the trees that are to be planted on this , development. Lambert said that it is difficult to keep 5" caliper trees alive and he feels if the developer is willing to plant more 3-1/2" trees instead, it should be acceptable. Schwartz said he wants to be sure that when a path is constructed, it is not at a dead end. Lambert answered that it will not be a dead end once the rest of the development is finished. MOTION: A motion was made by Kingrey to approve the Prairie Village Apartments development per staff recommendation with the following revisions: that a 5' concrete sidewalk be constructed on the southeast side of Wagner Way only and that additional 3-1/2" C caliper trees be added instead of 5" caliper trees. Gonyea seconded the motion and it passed 5-0. VI. REPORTS OF COMMISSIONERS, BOARDS AND STAFF A. Report of Director of Communes Services 1. 1985 Community Services Department Outlook Refer to memo dated January 29, 1985 from Bob Lambert, Director Of Community Services. Lambert said the memo is an outline of projects and ideas for 1985 and asked members of the Commission if they had other goals that should be added. He added that there will be more information later on the Boundary Waters canoe expedition and the 4th of July celebration would be discussed later in the meeting. Kingrey commented on the outdoor volleyball couples league at j Round Lake and/or Staring Lake Park and said that since it would be so close to the children's play area, maybe beer should not be allowed. Lambert said that the volleyball area would be 75 to 100 feet from the shelter so this should not cause a problem. I APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Feb. 5, 1985 -5- Cook asked what the odds were of completing the ballfield ' improvements this year. Lambert said he had spoken with the Lions Club about their supporting the project earlier this evening. Although they are being asked to fund many various projects, Lambert felt we had as good a chance as any. He added that the Lions Club does have a real commitment to Round Lake Park and are proud of it. Lambert doesn't know when a decision will be made, but said he feels the improvements will be completed within 3-4 years. 1 B. Reports of Recreation Superintendent f� 1 85 and January 30 1985 from Refer to memos dated January 29, 9 y � Charles Pappas, Superintendent of Recreation. This is an information item only. Kingrey asked if there was any new information on the legal problem. Pappas said that Twin City Testing has submitted a study, a copy of which he sent to Bob Lambert. He added that they are still experiencing water problems. i Lambert said that $4,500 to $6,000 has been approved to be spent for testing. He guesses that the cost to correct the problem and repair damages could run as high as $100,000. Cook commented on the difference between the actual operating budget and actual operating expenses. Lambert said that more income means that more activity is going on at the Community Center and so there are more operating expenses. Pappas said there will be additional budget information in the annual report which will be published soon. Lambert added that the budget is not approved unless operating costs are met. 2. No Smoking Policy for Community Center Refer to letter dated January 11, 1985 from Lynn Seppman. Pappas said he received the letter from Seppman after the County Health Department had been notified. When Pappas called the Health Department about what to do, they said to wait and see if anyone else complained the following week. Pappas got a copy of the state law and called them for interpretation. The law says there is no smoking allowed in public buildings unless the non-smoking areas are 200 square feet in area and separated by an additional four feet not included in the 200 square feet from the smoking area. His recommendation is to ban smoking except in Meeting Room C and if this room is reserved, the person in charge is responsible on whether or not to allow smoking. . .._._,_.........:� i I APPROVED MINUTES ;{ i 1 EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Feb. 5, 1985 I � a -6- Cook said he doesn't see why smoking should not be allowed during sporting events since it is allowed in other buildings where sporting events are held. Pappas replied that New Hope and Bloomington have both passed the no smoking law and are not enforcing it. Cook asked if exhaust fans can be installed rather than banning smoking entirely. Pappas said the law states that the air exchange must be at a rate of six times per hour and the meeting rooms are 12 times per hour so this would be a possibility. Cook said when a second sheet of ice is installed in the future, no smoking areas should be set aside at that point. Kingrey asked if a motion could be made requiring compliance with the health code. He also asked if any other options were available. Lambert said the only options are to designate Meeting Room C as a smoking area or ban smoking in the entire building. MOTION: A motion was made by Schwartz to ban smoking in the Community Center and to designate Meeting Room C as a public smoking area when it is not in use. Gonyea seconded the motion and a discussion followed. ` Schwartz recommended that we check with the Health Department on whether it is all right to have a smoking area in Meeting Room B, so close to where food is served in the concession stand. Pappas said he would call the state and ask their opinion. Lambert asked if we would allow Meeting Room C to be rented as a smoking room only. The Commission agreed that this would not be allowed. + There was some discussion about allowing smoking in Meeting Room B, but it was felt that the smoke would filter up to Meeting Room C since the rooms share venting. Cook suggested no action be taken for two weeks until Pappas reports back on what he finds out from the state so that the rule won't have to changed again at that time. He feels we need to get the cost of venting Meeting Room B to the outside. Kingrey asked if it is practical to use Meeting Room C for smoking. Lambert said it is practical because of its location. The motion passed 3-2. Kingrey and Cook opposed. Those opposing want to see costs for venting these rooms to the outside and also the state's opinion on the subject. 1 i i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Feb. 5, 1985 -7- i C. Reports of Athletic Coordinator 1. Touch Football Season Ending Report - 1984 This is an information item only. 2. Fall 3-Man Basketball Season Ending Report - 1984 This is an information item only. 3. Fall Co-Rec Volleyball Season Ending Report - 1984 This is an information item only. 4. Adult Tennis Season Ending Report - 1984 This is an information item only. 5. Senior Men' s Hockey Season Endinq Report - 1984 This is an information item only. 6. Table Tennis League Season Ending Report - 1984 This is an information item only. D. City Council Meeting Report There was no report presented at this meeting. VII . OLD BUSINESS A. Ad Hoc Committee Appointments Refer to memo dated January 29, 1985 from Bob Lambert, Director of Community Services. This is an information item only. The appointments of the members of the ad hoc committee will be presented for approval at the next City Council meeting. Lambert said there will be a meeting in mid February to elect a chairperson for this committee and set up future meeting dates. Moe Cook, the representative from the Parks, Recreation and Natural Resources Commission, will report back on the action of the ad hoc committee. B. Needs Assessment Refer to memo dated January 30, 1985 from Bob Lambert, Director of Community Services. 4 1 APPROVED MINUTES ( EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Feb. 5, 1985 -8- Lambert referred to a copy of the needs assessment study which was included in the meeting packets. He said the study should be useful for the next 2-3 years and that it will be used by the ad hoc committee. VIII. NEW BUSINESS A. Approve Grading Plan for Franlo Road Park Site and Eden Valley Park Refer to memo dated January 29, 1985 from Bob Lambert, Director of Community Services and memo dated January 29, 1985 from Carol Foy, Landscape Architect. Lambert said the original plan for Franlo Park included two softball fields, a soccer field, hockey rink, free skating area, tennis courts and a large area for a future elementary school . When reviewing the grading plan, several considerations were made and the plan has been revised to include a baseball field, softball field and two soccer fields, tennis courts, multi-use court and recreation area to make the park similar to the Preserve Park. The estimated cost for grading this site, providing a base for the access road and parking lot and aglime for softball fields is approximately $83,000. Lambert added that they will also be raising the soccer field and softball field one foot. He recommends approval of the grading plan. MOTION: Cook made a motion to approve the grading plan for Franlo Park. Gonyea seconded the motion and it carried 5-0. B. 4th of July Celebration Refer to memo dated January 16, 1985 from Chuck Pappas, Superintendent of Recreation. Pappas said this memo was prepared for the last meeting which was cancelled. Staff requested that the City guarantee $5,000 seed money and solicit donations from area organizations. They did not I feel comfortable asking for money, but did put up the $5,000. Pappas feels enough money will be collected to pay back the $5,000. Cook asked how much is $4,000 worth of fireworks. Pappas said that he has checked with a major supplier of fireworks for Valley Fair, Riverplace and the State Capital and prices for a fireworks display start at $2,500 so $4,000 should get us a nice display. MOTION: Cook made a motion that we support the 4th of July l celebration in Eden Prairie. Kingrey seconded the motion and it (, passed 5-0. j i i I i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Feb. 5, 1985 -9- C. First Anniversary Celebration Staring Lake Park I Pappas added this item to the agenda and said the first anniversary celebration for Staring Lake Park will be held on Sunday, February 10 from 1:00 to 5:00 p.m. There will be hay rides and a snow sculpture contest. He asked members of the commission if they would like to judge the snow sculpture event. Gonyea and Schwartz volunteered to serve as judges for the snow sculpturing contest. j IX. ADJOURNMENT MOTION: A motion was made by Gonyea to adjourn the meeting at 9:15 p.m. Cook seconded the motion and it carried 5-0. Respectfully submitted, .. , Lois Boettcher } Recording Secretary C, l I I I