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Parks and Recreation - 01/16/1984 1984 JANUARY 16 MINUTES CITY OF EDEN PRAIRIE AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, JANUARY 16, 1984 7:30 P.M., SCHOOL BOARD ROOM COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford- Baker, Pat Breitenstein, Marge Friederichs, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III . APPROVAL OF MINUTES OF DECEMBER 19, 1983 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Request for Variance for Permanent Dock in Bryant Lake V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - none B. Reports of. Staff 1. Development Proposals 7:45 a. Eden Glen 4th 7:50 b. Primetech 7:55 2. American Red Cross Swim-A-Thon 8:00 3. Cash Park Fees Report to Council and Development Commission 8:05 4. Memo to Public Service Organizations Re: Proposed Projects for 1984 8:10 S. Council Report of .January 3, 1984 VI. OLD BUSINESS 8:15 A. Limited Use Permit Within R.O.W. of Interstate 494 (Topview Trail to NSP Property) 8:20 B. Lake Riley Usage VII . NEW BUSINESS S 8 :25 A. MnDOT Bikeway Construction Program 8:30 B. NRPA Membership for Commission Members 8:35 C. Snow Removal - Parks/Trails -2- Parks, Recreation & Natural Resources Commission Jan. 16, 1984 8:40 D. Tree Program Policy - Handling Storm Damaged Trees 8:45 E. Community Education/Municipal Recreation Duplication 9:30 VIII. ADJOURNMENT t i 1, . APPROVED MINUTES r EDEN PRAIRIE PARKS, RECREATION, AND NATURAI, RESOURCES COMMISSION I` MONDAY, JANUARY 16, 1984 7:30 P.M. SCHOOL BOARD ROOM COMMISSION MEMBERS PRESENT: Marty Jessen, Chairperson; Raiford Baker, Pat Breitenstein, Marge Friederichs, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services OTHERS PRESENT: Mark Weber, Eden Prairie News and Sandra Werts, Recreation Supervisor I . ROLL CALL The meeting was called to order at 7:4.0 p.m. by chairperson, Marty Jessen. II . APPROVAL OF AGENDA MOTION: Breitenstein moved to approve the Agenda as published. Baker seconded the motion and it carried unanimously. III. APPROVAL OF MINUTES OF DECEMBER 19, 1983 MOTION: Gonyea moved to approve the minutes as published. Sc artz seconded the motion and it carried unanimously. IV? PETITIONS, REQUESTS, AND COMMUNICATIONS A. Request for Variance for Permanent Dock in Bryant Lake Mr. Wally Cruz was in attendance regarding this matter. Refer_ to memo dated January 12, 1984 from Carl Ju11ie, City Manager. On December 29, 1983 City Staff received a copy of a permit application to construct a piling dock to moor three boats on Bryant Lake. Mr. Kent Molde, Mr. Wally Cruz and Mr. John Golle are requesting for a variance for a permanent dock structure with a length of 70' and setbacks of 15' to the east and 7' to the west extended property lines. There are two possible configurations attached to the memo. A letter has been received from Mr. Larson, a property owner to the east and a phone call was received from Mr. Perkins, a property owner to the west confirming that they have no objections to either configuration. i 2 _ Jessen inquired on the lake depth at 40' from shore. Mr. Cruz stated that at 40' from shore the depth is about 18" . Jessen commented that if the lake is that shallow at 40' from shore then it would not be used for boating anyway therefore 30 additional feet would make no difference. Considering all the circumstances, Lambert recommended approval of configuration A. MOTION: Breitenstein moved to recommend approval of conjuration A to City Council. Friederichs seconded the motion and it carried unanimously. V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - none B. Reports of Staff 1. Development Proposals i Bob Lambert announced that there will be a new policy regarding development proposals. The only r development proposals that will be presented at this commission will be ones where discussion is neccessary regarding cash park fees, trails, parks, and so forth. On the proposals that will be presented, a brief summary will be given and then recommendations can be made. Only when there is significant grading to be done or something question- able involved will the developer be required to make a formal presentation. Everyone agreed to this. r a. Eden Glen 4th Refer to memo dated January 6, 1984 from Stephen Sullivan, Assistant City Planner. MOTION: Breitenstein moved that we recommend approval per the planning staff report. Gonyea seconded the motion and it carried. Schwartz abstained. a b. Primetech Refer to memo dated January 6, 1984 from Chris Eager, Director of Planning. MOTION: Kingrey moved that we recommend approval per the planning staff report. Baker seconded the motion and it carried unanimously. 3 2. American Red Cross Swim-A-Thon Refer to memo dated January 3, 1984 from Charles Pappas, Community Center Manager. Friederichs inquired if there had ever been any complaints on the cancellation of open swimming for this event. Lambert answered that this is the third year of this event and there has never been a complaint. MOTION: Breitenstein moved to hold the Amer can Red Cross Swim-A-Thon at the Eden Prairie Community Center Pool on April 14, 1984 from 1 :00 - 4:00 p.m. Friederichs seconded the motion and it carried unanimously. 3. . Cash Park Fees Report to Council and Development Commission Refer to memo dated January 11 , 1984 from Bob Lambert, Director of Community Services. This is included as an information item. It is to follow-up on the depision made by this commission to increase cash park fees. The council expressed concern for the big jump in office and commercial cash park fees. Several (� developers also expressed concern that this is tax without representation. The Council decided to continue this item and foward the recommendation to the Development Commission for their consideration. They have decided to have a special meeting for the developers in the area on February 10, 1984 at 7:30 a.m. to discuss the proposed cash park fee increase. Kin.grey will attend the meeting and hopefully others will also be able to attend to represent the commission. Baker asked if the commission has addressed the question of maintaining the parks. There has been a lot of money spent on developing parks but what funds will be used to maintain them? Lambert answered that we rely on the general fund. Kingrey said that he is somewhat dismayed that the recommendation of this commission for an increase in cash park fees went on to the Development Commission. �t 4 .. 4 - Lambert stated that he was responsible for this outcome. In reflecting in his decision, Lambert felt he should have presented it to the developers as a proposal at this commission. ' 4. Memo to Public Service Organizations Re: Proposed Projects or 1984 Bob Lambert referred to this as an information item. 5. Council Report of January _3, 1984 There were two items discussed that concerned this Commission. The first being the cash park fee ; increase which was fowarded to the Development Commission. The second being the approval of non-resident membership sales at Eden Prairie Community Center. VI. OLD BUSINESS A. Limited Use Permit Within R.O.W. of Interstate 494 To v ew Trail to NSP Proper y Ir Refer to memo dated January 11 , 1984 from Bob Lambert, Director of Community Services Lambert recommended that we sign the Use Permit. He said that it doesn' t mean we have to go out and build the trail right now but it does give us an option. The only problem with the Use Permit is that it permits the State to cancel and terminate the permit upon 60 days written notice. MOTION: Friederichs moved that we secure the easement subject to trying to negotiate the removal of the 60 day notice o1aus. Breitenstein seconded the motion and it carried unanimously. B. Lake Riley Usage Refer to memo dated January 11 , 1984 from Bob Lambert, Director of Community Services. r MOTION: Kingrey moved, to receive the Lake Riley Usage Ordinance and take no further action at this time. Gonyea seconded the motion and it carried unanimously. VIT . NEW BUSINESS A. Mn DOT Bikeway Construction Program Q Refer to memo dated January 12, 1984 from Bob Lambert, Director of Community Services. 5 - The Minnesota Department of Transportation is again accepting applications for• the proposed bikeway construction projects. The deadline for submital is March 2, .1984. Previously, MnDOT has financed up to 75% of the construction costs and the local unit of government has provided the balance. In 1983, The Parks, Re^rnetion, and Natu.rai. Resources Commission and the City Council agreed that cash park fees should j not be used for these bikeways. The funding for this project could come from the general fund. Jessen suggested that the funding could come from the profits from the liquor store. MOTION: Baker moved to recommend the council consider using $19,000 of the liquor store profits to construct the first three bikeways listed on the memo dated January 12, 1984 from Bob Lambert. The rest of the money would be applied for from MnDOT Bikeway Construction Program. Gonyea seconded the motion and it carried unanimously. 3 B. NRPA Membership for Commission Members Refer to memo dated January 11 , 1984 from Bob Lambert, Director of Community Services. �. It was agreed that it would be nice but it is an additional cost that is not necessary. j C. Snow Removal - Parks/Trails Refer to memo dated January 6, 1984 from Bob Lambert, Director of Community Services. I This is an information item. There have been many complaints when the trails have not been open due to snow. The top priority will be trails leading to schools such as the sidewalk on Holly Road and the trail around Round Lake. I D. Tree Program Policy - Handling Storm Damaged Trees Refer to memo dated January 6, 1984 from Bob Lambert. Director of Community Services. i The staff would like to outline a general policy for the handling of storm damaged trees which includes the hauling of storm damaged tree debris from private property. The item in question is number 2, item b. Should the city haul trees that fall within private property? Does the city have time? i � i 1 6 - r There was discussion regarding this. Lambert stated that there has been considerable decrease in diseased trees. Jessen stated that maybe we could use these workers to benefit another area. He feels hauling these trees off o-f private property is a part of home ownership responsibility. MOTION: Kingrey moved to accept policy as written in memo dated January 6, 1984 from Bob Lambert with one change. 2b should read: Property owner is responsible for cutting and hauling. Baker seconded the motion and it carried unanimously. E. Community Education/Municipal Recreation Duplication Refer to memo dated January 11 , 1984 from Bob Lambert, Director of Community Services. For many years there has been a great deal of discussion between the City and the School regardinf the concern of duplicating services between the City s Community Services Recreation Programs and the School's Community Edeucation Programs. The School is not interested in eliminating their recreation programs, so that only leaves two options. Number one, the City could eliminate their recreation programming in the schools. Number two, the City and the School can continue with their present programs. If the City would eliminate their recreation programming in the schools , it would eliminate the Recreation Supervisor position. Sandra Werts, Recreation Supervisor addressed the situation in saying that it is a very personal issue for her. She would like the commission to look at the total services that the recreation supervisor provides rather than just looking at the school issue. She sees no limit as to what the recreation supervisor could do for the City. . She says that it all comes down to what the commission' s committment is to providing recreational services. Some of the commissioner' s comments were as follows: There should be one center for recreational programming. Has the school ' s programming been successful? Lambert stated that the School Community Services has not met officials expectations. Baker commented that if we were to drop our program are we dumping it in the right place2 Baker also commented that it really doesn't matter who does it as long as the Eden Prairie citizens are getting; their moneys worth. 7 MOTION: Baker moved that The Park and Recreation Commission express their support for activities provided through 'the city's recreation program and to invite the members of the advisory committee, the superintendent, community education coordinator,_.and whoever else is interested in discussing the future of community education in Eden Prairie. Kingrey seconded the motion and it carried unanimously. VIII. ADDITIONAL BUSINESS r a A. Request for a review of the community center Kingrey requested a review of the community center including plant problems, equipment, operations, maintenance, and Job descriptions. Lambert will follow this up. IX. ADJOURNMENT MOTION: Baker moved and Breitenstein seconded the to adjourn at 10:00 P.M. It carried unanimously. motion Respectfully Submitted, Karen Eno Recording Secretary t t