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Parks and Recreation - 10/31/1983 i 1983 OCTOBER 17 , 31 1 MINUTES CITY OF EDEN PRAIRIE i i AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, OCTOBER 17, 1983 7:30 P.M., CITY HALL COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford Baker, Pat Breitenstein, Marge Friederichs, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF SEPTEMBER 19, 1983 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners None B. Reports of Staff 1. Development Proposals 7:35 a. Bluff Ridge 7:50 b. Paulsen's Addition 8:00 c. Apple Groves 8:20 d. First Bank of Edina 8:30 e. Lillian Beckman Plat 8:45 2. Round Lake Concession Report 8:50 3. Community Center Monthly Report 8:55 4. 1984 LAWCON Application Preliminary Ranking 9:00 S. Riley Lake Park Use Figures 9:05 6. Council 'Report - September 20, October 4, & Special Budget Meeting September 27 VI. OLD BUSINESS 9:10 A. Cross Country Ski License 9:15 B. Review of Proposed Park Development Projects (con't from Sept. 19) 9:25 C. Purgatory Creek Recreation Area Master Plan Contract -2- Parks, Recreation & Natural Resources October 17, 1983 VII. NEW BUSINESS 9:35 A. Timber Creek Park Plan Approval 9:55 B. Review and Approval of Contract for Summer Hockey School at Community Center 10:05 C. Eden Prairie Foxjet Proposal 10:15 VIII. ADJOURNMENT r C APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, OCTOBER 17, 1983 7:30 P.M. , CITY HALL COMMISSION MEMBERS PRESENT: Marty Jessen, chairperson; Raiford Baker (late, 8:45 p.m.) , Pat Breitenstein, Marge Friederichs, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION MEMBERS ABSENT: None COMMISSION STAFF: Bob Lambert, Director of Community Services Chuck Pappas, Community Center Manager OTHERS: Mark Weber, Eden Prairie News I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Marty Jessen. II. APPROVAL OF AGENDA Lambert added Item VII.D. Staring Lake Park Sign, at the request of Bud Baker who will be late to this meeting. MOTION: Kingrey moved to approve the Agenda as amended. Brietenstein seconed the motion and it carried unanimously. III. MINUTES OF SEPTEMBER 19, 1983 Kingrey - page 2, 2nd para. reword the first sentence as follows: "Kingrey expressed concern that an odd building situation_ is created on Lot 9 due to the configuration of the lot and close proximity to Creek. MOTION: Breitenstein moved to approve the Minutes of September 19, 1983 as amended. Gonyea seconded the motion and it carried unanimously. IV. PETITIONS, REQUESTS AND COMMUNICATIONS - None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - None B. Reports of Staff 1. Development Proposals a. Bluff Ridge Charlie Cooms was present on behalf of the proponent and gave a brief review of the project. He addressed the major park and recreation issues, i.e. trails, park access and the drainage plan. Minutes - Parks, Recreation & 't . approved f Natural Resources Commission -2- October 17, 3.983 Lambert said Staff is satisfied with the proposed drainage plan and would like to see a 5' sidewalk be constructed from the intersection of the private drive and Lee Road between the townhomes which would provide access south to the park. MOTION: Gonyea moved to recommend approval of the Bluff Ridge proposal per Planning Staff report of September 23, 1983 and add to that report Community Services Staff recommendation to put access to the park through the townhomes per Staff Memo of October 11, 1983. Kingrey seconded the motion and it carried unanimously. b. Paulsen's Addition Lambert referred to Staff Memo of September 6, 1983. Kingrey said he would like to see that the pond on this property be treated as an amenity. Lambert said Staff is in agreement. i MOTION: Kingrey moved to recommend approval of Paulsen 73T tion per Staff reports of September 6, 1983 and September 26, 1983. ��. c. Apple Groves Ron Krueger was present on behalf of the proponent. He briefly reviewed the project and addressed park and recreation issues i.e. sidewalk system, drainage plan and landscaping plan. He said as many of the large pine trees as possible will be saved or moved. Resident Eugene Peterson, 7443 Hames Way, expressed serious concern that the increased development on the west side of Round Lake will bring additional storm sewers, culverts, thus drainage into the lake which will have a negative ecological effect on the lake. He feels Round Lake shouldn't be a collecting pond for water from all the surrounding developments. He is not against the Apple Groves development per se, but he asked the Commission to seriously consider the effects of future developments on Round Lake. He added that Round Lake is a settlement pond itself as it drains nowhere. Krueger said the drainage pond planned for this development will help alleviate the sediment going into Round Lake. Lambert added that when the sewer system plan was done in 1968 it showed the original drainage basin into Round Lake. Lambert pointed out that the quality of water going into the lake today is probably better than years ago when farm field drainage went into the lake. Minutes - Parks, Recreation & orlapproved Natural Resources Commission -3- October 17, 1983 Jessen said the Watershed District comments on the drainage issue will be given serious consideration--they have the technical expertise in those areas. Krueger said the Watershed District has approved the Apple Groves plan so far. Lambert said he will contact Mr. Obermeyer of the Watershed District and discuss the issues raised tonight. MOTION: Kingrey moved to recommend approval of the Apple Groves proposal per Staff Report of October 6, 1983. Schwartz seconded the motion and it carried unanimously. DISCUSSION: Schwartz requests Staff to get information as to future drainage diversion of water to Round Lake. d. First Bank of Edina MOTION: Schwartz moved to recommend approval of First Bank cE iT-na per Staff Report of October 6, 1983, including an 8' asphalt hikeway/bikeway be developed adjacent to Prairie Center Drive in lieu of the S' concrete sidewalk proposed. Breitenstein ( seconded the motion and it carried unanimously. e. Lillian Beckman Plat Lambert stated that the Council requested the Parks, Recreation and Natural Resources Commission review this proposal regarding the trail connection to Cardinal Creek. Resident Mrs. L. L. Hanson, 13008 Gerard Drive, said the trail connection is between lot lines to the Beckman/Hanson cul-de- sac which is only a future development concept plan. For the record, the Hanson's have no plans for further development of their property. Also, the IIanson's do not want to be included on the Beckman plat as shown on City-75cuments. Mrs. Howard Kaerwar, 12800 Gerard Drive, said they gave the City some property as a gift for passive recreation. She does not feel a bike trail or sidewalk is passive recreation, but a nature trail is passive recreation. Jessen noted that the issue in question is the Beckman sub- division, the other issues brought forth tonight should be covered at another time. MOTION: Kingrey moved to recommend approval. of Lillian Beckman C Su ivision of lots a and b per Staff recommendation. Friederichs seconded the motion and it carried unanimously. Minutes - Parks, Recreation $ H'approved Natural Resources Commission -4- October 17, 1983 DISCUSSION: Jessen requested that at the next meeting, Staff address ways to make trail connection to Forest Hills School. Check with NSP, Highway Department, etc. , as far as alternatives to accomplish the trail connection. * Item VII.B. will be covered at this time. VII.B. Review and Approval of Contract for Summer. Hockey School at Community Center Chuck Pappas, Community Center Manager, was present and referred to his Memo of October 121 1983, regarding the two organizations interested in holding summer hockey schools in Eden Prairie. � . Mr. Chuck Grillo, General Manager and Keith Hanzel attorney for Minnesota Hockey Schools, were present representing their organization. Mr. Hanzel referred to the Minnesota Hockey School's past record of honoring their contract with Eden Prairie and operating a very successful hockey school program for the past 2 years. Mr. Hanzel said that, until tonight, he did not realize that Minnesota Hockey School is in competition with the City of Eden Prairie for a summer program. He learned tonight that the City is considering a joint venture with the Minnesota North Stars Hockey School. He proceeded to read an exerpt from a payment contract between Herb Brooks and Lou Nanne, both officers of his organization, which contains a non-competition clause. Therefore, there would be a conflict of interest if Nanne operate the Minnesota North Stars School. He added that Minnesota Hockey Schools is prepared to take additional hours and a competitive cost per hour to remain in consideration for a program at the Community Center. Lambert said the City staff supports the North Star proposal because they are agreeing to more hours than the Minnesota Hockey Schools. However, the City has not been informed of a conflict of interest which Staff will investigate. Mr. Grillo said it appears the North Stars are trying to hire Minnesota Hockey School staff which raises an ethical question. Pappas pointed out that the staffing of the Hockey School is not the City's responsibility--there has been no pressure by the City on the hiring of the Staff. Jessen suggested Staff study the options of both schools, investigate the non-competition clause as pointed out by Mr. Hanzel, liability coverage, and have the City attorney review this matter. Jessen feels the Commission should have all the facts before this discussion is continued. Grillo pointed out that other arenas hold more than one hockey school at a time. Richfield for example. Minutes - Parks, Recreation & approved Natural Resources Commission -5- October. 17, 1983 Baker suggested Staff get facts from other hockey schools (i.e. Braemar) as to what time they run schools (morning or afternoons, pros and cons) . Jessen feels there should be a special meeting to discuss this issue before the November 6, 1983 Council Meeting. Schwartz suggested the City get a clearer picture of what is involved with the City entering into a joint business venture. What is the complete financial picture? MOTION: Kingrey moved to table this item to the next meeting in order t7at additional information can be gathered and reviewed. Schwartz seconded the motion and it carried unanimously. r * Return to the Agenda sequence at this time. V. B. 2. Round Lake Concession Report Pappas referred to Memo of September 22, 1983. This is an information item. 3. Community Center Monthly Report �. Information Item. 4. 1984 LAWCON Application Preliminary Ranking Lambert noted that in preliminary ranking, the City is 1st for LAWCON grant consideration. 5. Riley Lake Park Use Figures Information item. Jessen requested that a copy of the Staff report be transmitted to the City of Chanhassen. 6. Council Report - September 20, October 4, and Special Budget Meeting September c i, 1983. September 20, 1983: approve bids Tor the Grill House * Approved Round Lake Park irrigation extension September 27, 1983: Approved aun ers-Thalden/Wirt}i and Associates as winner of the design competition for the Purgatory Creek Recreation Area Master Plan * Discussed 1984 budget Minutes - Parks, Recreation & .approved rr Natural Resources Commission -6- October 17, 1983 VI. OLD BUSINESS A. Cross Country Ski License Lambert checked into the policy, and a license is required to ski on public trails, but this year only warning tickets will be given out to those who do not have licenses. He asked Commission members if they thought the City should sell licenses. The concensus was no. MOTION: Schwartz moved to recommend the City not sell cross country ski licenses, but that the City have information available at the ski sites as to where licenses can be purchased. Kingrey seconded the motion and it carried unanimously. MOTION: Kingrey moved to recommend the Council inform legislators that the City feels licenses to cross country ski should only be required on DNR land. Baker seconded the motion and it carried unanimously. B. Review of Proposed Park Development Projects (con't from September 19) Jessen requested that this item be put in the packets for discussion at the next meeting. �• C. Purgatory Creek Recreation Area Master Plan Contract MOTION: Breitenstein moved that. this Commission has reviewed and approved the contract with Saunders-Thalden/Wirth and Associates. Gonyea seconded the motion and it carried unanimously. VII. NEW BUSINESS A. Timber Creek Park Plan Approval MOTION: Breitenstein moved to recommend approval of the concept plan or Timer Creek Park and approve construction per Staff outline in Memo of October 11, 1983. Friederichs seconded the motion and it carried unanimously. B. See page 4. C. Eden Prairie Foxjet Proposal MOTION: Breitenstein moved to recommend approval of the Foxjet Proposal. one yea seconded the motion and it carried unanimously. D. Staring Lake Park Sign Baker suggested everyone go out to Staring Lake Park and take a tour, it is beautiful. The Commission should take a look at how far the City should go in expanding this park, i.e. horse trails, sheltered Minutes - Parks, Recreation & w approved Natural Resources Commission -7- October 17, 1983 C and non sheltered park picnic areas, overnight camping, etc. Baker asked why the MAC has posted signs saying "No Hunting' and "No Trespassing" at Staring Lake Park. Lambert said he will check with MAC on this. Resident Mrs. Kaerwar suggested the City send a copy of the City trail system to residents through the Happenings or other City-wide publication. Lambert said he will check into this. MOTION: Baker moved to remind the City Council that this Commission feels-the els the City is ignoring its commitment that profits from the liquor store were allocated to be used for parks and recreation and public safety projects. The referendum stated that profits would be used for that purpose and instead it appears the profits have gone into the general fund. Gonyea seconded the motion and it carried unanimously. DISCUSSION: Jessen said he feels the City is missing an advertising advantage TT-y not noting what liquor store profits are going for,and they were specifically intended for parks and recreation and/or public safety projects. VIII. ADJOURMvM C- The meeting was adjourned at 10:00 p.m. Respectfully submitted, Carrie Tietz Recording Secretary i rr AGENDA 1. SPECIAL MEETING EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, OCTOBER 31, 1983 8:30 P.M. , CITY HALL COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford Baker, Pat Breitenstein, Marge Priederichs, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services I. ROLL CALL II . PETITIONS REQUESTS AND COMMUNICATIONS A. Requests from Minnesota Hockey School and from Dick Vraa, Bob O'Connor, and Dick Emahiser to decide on which contract proposal to recommend to the City Council (continued from October 17, 1983) III. ADJOURNMENT i i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION ( SPECIAL MEETING MONDAY, OCT. 31, 1983 8:30 P.M., CITY HALL COMMISSION MEMBERS PRESENT: Marty Jessen, chairperson; Raiford Baker, Pat Breitenstein, Marge Friederichs, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Chuck Pappas, Community Center Manager I. ROLL CALL The meeting was called to order at 8:30 p.m by chairperson, Marty Jessen. II . APPROVAL OF AGENDA Staff requested the Commission to consider a request for hosting a Master Swim Meet at the Eden Prairie Community Center. Breitenstein moved to add that item under Petitions, Requests and Communications as Item B. Seconded by Gonyea. Motion carried unanimously. i III . PETITIONS, REQUESTS AND COMMUNICATIONS A. Requests from Minnesota Hockey School and from Dick Vraa, Bob O'Connor, and Dick Emahiser•to Decide on which Contract Proposal to Recommend to the City Council (continued from October 17. 1983) Lambert summarized the actions taken at the October 17 meeting at which time, Minnesota Hockey Schools and the North Stars submitted proposals for a Hockey School in Eden Prairie. Minnesota Hockey Schools indicated that Lou Nanne, Vice-president and General Manager of the North Stars, had a clause in a contract with Minnesota Hockey Schools not to compete with Minnesota Hockey Schools in the State of Minnesota. At that meeting, the Commission continued this item to verify that contract with I.ou Nanne. Lambert indicated that a letter from Lou Nanne was enclosed in the packet indicating that neither the Minnesota North Stars nor Lou Nanne would use their name in connection with a hockey school that is in competition with Minnesota Hockey Schools. I Lambert indicated that Dick Vraa, Bob O'Connor, Dick Emahiser and John Erickson intend to form a corporation for the purpose of providing a summer hockey school at the Eden Prairie Community Center. Dick Vraa has submitted a proposal in which this new partnership would sponsor a hockey school that would total 269.25 hours during the summer of 1984. The rates their school proposed to pay per hour of ice time would be $67.50 per hour for every session that had 81% capacity or over and $62.50 per hour for every class that had 46% capacity to 80% capacity. In an effort to attract the greatest number of participants and to ensure 81% to 1001 capacity each session; they are requesting that the City of Eden Prairie provide the following: -2- i 3 open skate passes and 3 open swim passes to each paid student to be dated and used only during the dates the student participates in the hockey school. Exclusive use during specified times of the fitness center for weight training instruction on Friday so as not to conflict with any fitness classes. The use of one racquetball court for the specialized dry land training of goalies on any day except Thursday in order not to conflict with non prime time racquetball league play. The use of meeting rooms A and B for the purpose of lectures, films, dry land exercise and training on a daily basis throughout the school session. An optional medical program to be paid by each student, if desired, to cover any accident or injury. This group has also requested blanket liability coverage for all students enrolled in the hockey school while they are on City premises. Vraa explained that when the North Stars could not participate in this pro- gram, he contacted Bob O'Connor and Dick Emahiser to join in a partnership to run this program. This program is in no way connected with the North Stars or Lou Nanne. Dick Emahiser then summarized the program and why he felt the power skating school and the hockey school could fill all of the sessions offered. Kingrey questioned who the new group represents. Vraa indicated that they had not completed forming the partnerhip nor had they named the school. He did indicate it would not be called The Dick Vraa Hockey School. Vraa in- dicated that John Erickson, Coach for Minnetonka High School, is the fourth member of this proposed partnership. Vraa also indicated that Eden Prairie is the only community where they pro- pose to offer their hockey school . Keith Hanzel, Attorney for Minnesota Hockey Schools, said that this proposal is no more than the same North Star Hockey School under a different name. They haven't even formed the partnership. He thinks that these four individ- uals are providing the same program as proposed by the North Stars and feels that this proposal is illegal. Lambert questioned Hanzel on what basis he thought that the proposal was illegal. Hanzel indicated that Minnesota Hockey Schools can show that this is Lou Nanne's proposal under a different name. Jessen said that the basic question is what is the best decision for the Eden Prairie Community Center. The new proposal becomes fairly equal with the Minnesota Hockey School proposal in that these are two organizations requesting ice rentals. r -3- C Kingrey suggested requiring a performance bond. Lambert indicated that the City does not require a performance bond for any other individual or group renting ice time, nor is he aware that any other city or hockey arena has ever required a performance bond for rental of ice time. Pappas indicated that the City required a bid bond in 1981. No hockey ` school was willing to even submit a bid bond with the exception of Minnesota Hockey Schools and they were only able to fill out the bid bond request with the assistance of City staff. That was the only year the City required a bid bond for ice time because that was the only year the City bid for summer ice contracts. Hanzel then indicated that Minnesota Hockey Schools would guarantee payment of $67.50 per hour for 183.75 hours. They would not turn back any hours. Kingrey asked Pappas if he is satisfied that there would be an adequate effort by the new group to fill the requested time. Pappas indicated that the Community Center has always worked with any group on adjusting schedules and filling unused time. Pappas reminded the Commission that 99% of his work with Minnesota Hockey Schools was with Dick Emahiser and Bob O'Connor. He felt their past efforts in filling sessions at the Eden Prairie Community Center convinced him that they would work very hard to fill the requested ice time. C Hanzel again indicated that Minnesota Hockey Schools can clearly prevent the rental of ice time to this new group because they are simply the North Stars wearing a different hat. Vraa indicated he wrote both proposals. The first was for the North Stars. This proposal is for a different partnership. The basic difference is the coaching staff. Bob O'Connor and Dick Emahiser both indicated that they had never talked personally to Lou Nanne regarding a summer hockey school. Baker noted that one proposal would provide the City with $16,000-$18,000; one with approximately $12,000. MOTION: Baker moved to recommend the partnership proposal requiring a performance bond that would cover the lowest guaranteed percentage of each class offered, which would be 269 hours times $62.50, which totals $16,812.50. Kingrey seconded the motion. DISCUSSION: Kingrey then asked if the recommendation should be with Mr. Vraa rather than with the partnership. He is concerned because there isn't a partnership formed as yet. Baker said that he feels the partnership is important because each of those four people mentioned in the partnership will bring in different participants. Kingrey questioned the liability insurance and wanted to make sure the City is not accepting any additional liability over what it is currently carrying. Kingrey also wanted the minutes to reflect that he is reluctant to approve granting the contract to the partnership because that -4- partnership is not yet formed. The question was called and the motion passed 6=-1. Gonyea voting against. B. Request from Minnesota Masters Organization for Swim Meet Pappas indicated that Paul Windrath, of the Minnesota Masters Organization, requested the Eden Prairie Community Center to host a Masters Swim Program on March 10, 1984, from 12:30-4:30 p.m. Pappas felt that this was an excellent opportunity to help promote Eden Prairie's Masters Swim Program. The Masters Swim Program is a recreational program that emphasizes fitness and self improvement and is for the young and old, and the fast and the slow. MOTION: Breitenstien moved to recommend approval of the request. Seconded by Baker. Motion carried unanimously. IV. ADJOURNMENT The meeting adjourned at 9:55 p.m. Respectfully Submitted, Bob Lambert Recording Secretary C .