Parks and Recreation - 09/19/1983 i
1983 II
SEPTEMBER 19
MINUTES
CITY OF EDEN PRAIRIE
it
�I
AGENDA
EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION
MONDAY, SEPTEMBER 19, 1983 7:30 P.M., CITY HALL
COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford Baker,
Pat Breitenstein, Marge Friederichs, Gary
Gonya, Jerry Kingrey, Jesse Schwartz
COMMISSION STAFF: Bob Lambert, Director of Community Services
Approx. Time
to
Begin Item
7:30 I. ROLL CALL
II. APPROVAL OF AGENDA
III. MINUTES OF AUGUST 15, 1983
IV. PETITIONS, REQUESTS AND COMMUNICATIONS __
7:35 A. Hockey Association Request
V. RECOMMENDATIONS AND REPORTS
A. Reports of Commissioners - none
B. Reports of Staff
7:40 1. Development Proposal - Maple Hill
8:00 2. Report on Cummins-Grill Historic Site
8:05 3. Community Center Monthly Reports
8:10 4. MRPA Legislative Summary
8:15 S. Council Report
VI. OLD BUSINESS
8:30 A. 1984 Budget Review (continued from August 15, 1983)
VII. NEW BUSINESS
8:30 A. Round Lake Park Irrigation Extension
8:40 B. Review of Proposed Park Development Projects for 1984
8:50 VIII. ADJOURNMENT
APPROVED MINUTES
EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION '.
MONDAY, SEPTEMBER 19, 1983 7:30 P.M. , CITY HALL
COMMISSION MEMBERS PRESENT: Marty Jessen, chairperson; Raiford Baker,
Pat Breitenstein, Marge Friederichs, Gary Gonyea,
Jerry Kingrey (left 9:15 p.m.) , Jesse Schwartz
COMMISSION MEMBERS ABSENT: None
COMMISSION STAFF: Bob Lambert, Director of Community Services
I. ROLL CALL
The meeting was called to order at 7:30 p.m. by chairperson, Marty Jessen.
II. APPROVAL OF AGENDA
MOTION: Breitenstein moved to approve the Agenda as published.
Gonyea seconded the motion and it carried unanimously.
III. MINUTES OF AUGUST 15, 1983
Kingrey: page 3, para.2, line 4 - "County" should be changed to "persons".
MOTION: Kingrey moved to approve the Minutes of August 15, 1983 as
corrected. Friederichs seconded the motion and it carried unanimously.
IV. PETITIONS, REQUESTS AND COMMUNICATIONS
A. Hockey Association Request
MOTION: Baker moved to recommend approval of the request for the
HAEP Holiday Invitational Tournament which includes cancellation of
the afternoon free skating sessions on Saturday December 31, 1983
and Sunday, January 1, 1984. Breitenstein seconded the motion and it
carried unanimously.
V. RECOMMENDATIONS AND REPORTS
A. Reports of Commissioners f
Jessen made the comment that he has noticed tractor tire tracks in
the asphalt bike trail on County Road 1. It appears the tractors are
turning around on the trail after plowing the rows. Lambert said he
would keep a watch on the situation.
B. Reports of Staff
1. Development Proposal - Maple Hill
Lambert referred to Staff Memo of September 14, 1983 where the
proponent is requesting 9 lots on 5.3 acres.
Minutes - Parks, Recreation F approved
Natural Resources:;Commission -2- September 19, 1983
William Bonner was present on behalf of the proponent.
Kingrey expressed concern that an odd building situation is
creaked on Lot 9 due to the configuration of the lot and
the close proximity to Creek. Lambert said that person would
probably apply for a variance from the Shoreline Management Ordinance
which is normally granted in situations like this.
Bonner said the Architect involved in this development, Keith Waters,
plans to build a solar home tailored to the uniqueness of Lot 9.
MOTION: Kingrey moved to recommend approval of the Maple Hills
eleveTEpment, requests dedication of the floodplain and assessment
of cash park fees to allow 9 lots, and adherence to the 100' setback
requirement. Also, this Commission recommends referring precedence
to the west for the extent of the conversancy zone dedication.
Breitenstein seconded the motion and it carried unanimously.
2. Report on Cummins-Grill Historic Site
MOTION: Kingrey moved to recommend support of the restoration
of the Cummins-Grill House. Friederichs seconded the motion and
it carried unanimously.
3. Community Center Monthly Reports
Lambert referred to this as an information item.
4. MRPA Legislative Summary
Jessen asked if the City understands that every cross country skiier
using groomed trails on public properties is required to have a
license. Lambert was not aware of this law and will check it out.
5. Council Report
Meeting of August 16, 1983:
* Council approved Birch Island Park expansion.
* Authorized City to send letter to Hennepin County Park Reserve
District regarding funding/land acquisition.
* Approved 20 year lease for camp (Association of Retarded Citizens) .
VI. OLD BUSINESS
A. 1984 Budget Review (continued from August 15, 1983)
Lambert said the Council reviewed the Budget last week. Staff's
initial feeling is the Council will not approve the part time people
requested for the park program. Also the extension of the biketrail
along County Road 1 was not included in the Council's budget.
Minutes - Parks, Recreation approved
Natural Resources Commission -3- September 19, 1983
Staff feels 2 very important things for this Commission to consider
are to place priorities on park projects and to support, if in
agreement, the Staff's request for part time summer people.
Jessen suggested the Commission look at each category of the budget
and make comments and recommendations as they see appropriate.
In the Administration section, Lambert pointed out the school
Community Education and City Community Services are trying out separate
brochures at the request of the Community Ed department. This will
be tried for one year. Schwartz suggested instead of the City printing
and mailing a separate brochure, they consider putting a stuffer in a
newspaper (perhaps Sailer) or expanding the Happenings brochure. Bob
said he would check into the cost comparison of doing that.
Jessen said he prefers to see a joint brochure--it is easier to use
and less confusing.
In terms of Park Maintenance, Lambert reviewed the importance of hiring
additional part time maintenance people. Schwartz asked if the City
could hire out the park garbage pick ups which would free up people
to do other park maintenance tasks. Lambert said the problem might be
access to garbage cans but he will check into the possibility. (Jessen
suggested Blackowiak's Disposal Service in the Lake Minnetonka area)
Lambert said the fertilizer budget has been $2,000 for years and the
City always spends well over that. He said it costs $6,000 to fertilizer
each ballfield only once a season, this is a minimum job.
MOTION: Baker moved to recommend changing Item 4226 from $3,000 to
$10,060 for the application of fertilizer to City ballfields at least
once a season. Gonyea seconded the motion and it carried unanimously.
MOTION: Breitenstein moved to recommend approval of 3 more part time
par maintenance people in the summer. The Commission feels this is
necessary to maintain the current level of maintenance of present
park facilities. Schwartz seconded the motion and it carried unanimously.
MOTION: Baker moved to remind the Council that liquor store profits
ave een ear-marked for community service and public safety projects
and this Commission feels funds should be used for the following
3 projects in order of priority: #1 priority = #7, new boards at
Forest Hills hockey rink; #2 priority = #10, completion of bike trail
along County Road 1; #3 priority = #8, improve tennis court at
Sterling Field. Schwartz seconded the motion and it carried unanimously.
In Human Services section, Jessen asked if this Commission could have
a concise report on senior citizen recreation activities. Lambert said
he would supply a report in the near future.
�\ Lambert reviewed the request for computer to program community center
activities, programs, etc. Staff is requesting $6,000 for a computer.
r
Minutes - Parks, Recreation & approved
Natural Re-sources Commission -4- September 19, 1983
Jessen said he feels $6,000 is too much money for a computer system that
would fit the City's needs.
In Athletics section, it should be added this Commission's recommendation
to for a $70.00 per team charge for field improvement (softball) .
In Beach and Playgrounds section, Baker asked if the City couldn't
have a scholarship program for people who can't afford the cost of
different programs, and he also questions whether the free recreation
programs should be continued. The Commission was in general agreement
that City subsidies were too much in several cases.
MOTION: Baker moved to recommend the Summer Fun program be deleted.
This recommendation is based on lack of interest with only 46 people
participating. It is further recommended that the following programs
be revised: Day Camp fee should be increased to $30.00/participant;
Munchkins fee should be increased so there would only be a $2.00-$3.00
City subsidy; Special trips should be structured to break even whenever
possible (10o slush factor) . Friederichs seconded the motion and it
carried unanimously.
MOTION: Schwartz moved to recommend approval of the 1984 Budget with
tFe modifications as noted herein. Gonyea seconded the motion and it
Ccarried unanimously.
VII. NEW BUSINESS
A. Round Lake Park Irrigation Extension
MOTION: Breitenstein moved to recommend approval of the Round Lake
Par Irrigation Extension as per Staff recommendation. Friederichs
seconded the motion and it carried unanimously.
B. Review of Proposed Park Development Projects for 1984
Jessen suggested the Commission consider the park projects and be
prepared to discuss this item at the next meeting.
Lambert requested the next meeting of this Commission (October 7, 1983)
be cancelled. It was unanimously agreed to cancel the meeting.
VIII. ADJOURNMENT
The meeting was adjourned at 10:20 p.m.
Respectfully submitted,
Carrie Tietz
Recording Secretary