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Parks and Recreation - 08/15/1983 i 1983 AUGUST 1 , 15 MINUTES CITY OF EDEN PRAIRIE r i AGENDA JOINT MEETING EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION EDEN PRAIRE PLANNING COMMISSION RILEY/PURGATORY CREEK WATERSHED DISTRICT MONDAY, AUGUST 1, 1983 7:30 P.M., CITY HALL Approx. Time to Begin Item 7:30 I. ROLL CALL II . PRESENTATION OF CONCEPT PLAN FOR DEVELOPMENT OF THE PURGATORY CREEK FLOODPLAIN IN THE MAJOR CENTER AREA 7:35 A. John C. Tietz Associates and Jones and Jones 8:20 B. Brauer and Associates LTD, Inc. 9:05 C. Saunders-Thalden $ Associates & Wirth Associates, Inc. 9:50 III . ADJOURNMENT REGULAR MEETING OF PARKS, RECREATION AND NATURAL RESOURCES COMMISSION AGENDA 10:00 I . ROLL CALL II. APPROVAL OF AGENDA 10:05 III. MINUTES OF JULY 18, 1983 IV. PETITIONS, REQUESTS & COMMUNICATIONS None V. RECOMMENDATIONS & REPORTS A. Reports of Commissioners - None B. Reports of Staff 1. Development Proposals 10:10 a. Bearman Access Road Permit 10:20 b. Timber Creek 10:45 2. Council Report of July 19, 1983 `._ VI. OLD BUSINESS 10:55 A. Hidden Glen Park Acquisition VII. NEW BUSINESS 11:00 VIII . ADJOURNMENT APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 1, 1983 7:30 PM, CITY HALL COMMISSION MEMBERS PRESENT: Marty Jessen, Chairperson, Raiford Baker, Pat Breitenstein, Marge Friedericks, Jerry Kingrey and Jessen Schwartz COMMISSION MEMBERS ABSENT: Gary Gonyea COMMISSION STAFF: Bob Lambert, Director of Community Services Karen Michael , Recording Secretary Pro tem I. ROLL CALL The meeting was called to order at 10:00 p.m, by Chairperson Marty Jessen. II. APPROVAL OF AGENDA MOTION: Breitenstein moved, seconded by Friederichs, to approve the Agenda. Motion carried unanimously. III. MINUTES OF JULY 18, 1983 MOTION: Schwartz moved, seconded by Breitenstein, to approve the Minutes of the July 18, 1983, meeting as published. Motion carried unanimously, IV. PETITIONS, REQUESTS & COMMUNICATIONS There were none. V. RECOMMENDATIONS & REPORTS A. Report of Commissioners There were no reports, B. Reports of Staff 1. Development Proposals a. Bearman Access Road Permit Director of Community Services Lambert noted the materials which were included in the packet relating to this request. Minutes Parks, Recreation & Natural Resources Commission August 1, 1983 r Bill Bearman, proponent, explained the road would provide access to his new home at 9630 Eden Prairie Road. The road would be constructed of Class 5 material ,compacted, with an 8" rock base. He noted this did not require review by the Watershed District. The request is necessary in the event easement rights over the Sable property do not work out which would necessitate construction of the road under the conditions of the "steep slope" provisions of the City Code. Jessen asked if there were any trees involved. Bearman said the area where the road is to be constructed was a corn field, f MOTION: Kingrey moved, seconded by Breitenstein, to recommend approval of the access road permit subject to the conditions of the Planning Staff Report dated July 21, 1983. Motion carried unanimously. b. Timber Creek Lambert noted the Parks, Recreation & Natural Resources Commission had reviewed this proposal two years ago, The issues to be addressed at this time are the changes in the park use. In the original Planned Unit Development 60 acres were going to be dedicated as park in a density transfer and cash park fees would have been paid. Now a density credit is not necessary. The developer would only have to give the City 6.5 acres but will give the City 8.5 acres in Phase I . CIssue number one before the Commission is: should the City accept 8.5 acres in lieu of cash park fees; and two is in regards to access areas and grading of asphalt walkways: should the City allow the developer to grade them in and then using the developers materials have the City's asphalt paver used to do the actual paving work. Kingrey asked if it was a good idea to grade the asphalt pad along County Road 4 if it is not going to be paved right away. Lambert said he thought it would take a lot of fill and it should settle for awhile before it is paved. Rich Murray, Proponent, was present at this meeting and concurred with staff on the park use issue. MOTION; Kingrey moved, seconded by Schwartz, to recommend approval of the proposal subject to the recommendations included in the Planning Staff Report of July 22, 1983, with the open space to remain as shown in the PUD. Motion carried unanimously. 2. Council Report of July 19, 1983 Director of Community Services Lambert reported the Council had acted favorably on the Commission 's recommendation regarding the LAWCON grant application for the expansion of Riley Lake Park. r Minutes - Parks, Recreation & Natural Resources Commi.ssi.On -3- August 1= 1983 Lambert noted the Council had approved the Edenvale East (Willowood) Park acquisition agreement. VI. OLD BUSINESS A. Hidden Glen Park Acquisition Director of Community Services Lambert stated this is a 104 acre develop- ment. The City has two options to acquire a park: it can request land in lieu of cash or it can purchase the land using cash park fees. He said there are 8.2 acres of developable park land which have been appraised at $61,500 and 4.2 acres of lowland which have been appraised at $8,400 for a total of $69,900 for 12.4 acres. Discussions with the owner have resulted in the following offer: 1. The City would purchase the 8.2 acres for a price of $80,000. E 2. The owner would dedicate the 4.2 acres free of charge. f 3. The owner would pay all assessments on Dell Road. 4. The developer would commit to $10,000 worth of grading on the park prior to the final payment on the parkland. If the grading was not completed by the date of the final payment, the price of the property would be reduced by $10,000. Dick Feerick, proponent, said the location of the park is a good one. He feels the park will be an amenity to those who are buying in the area. He said the City will get the benefit of the grading at a lesser cost since it will be bid with a bigger project. Kingrey asked about the cash park fees. Lambert said there would be about $75,000 received, depending on the density, which is suppose to acquire and develop the park. MOTION: Breitenstein moved, seconded by Baker, to recommend approval of the acquisition of this site subject to the terms as outlined in Lambert's memorandum of July 28, 1983. Motion carried unanimously. VII. NEW BUSINESS There was none. VIII. ADJOURNMENT MOTION: Kingrey moved, seconded by Breitenstein, to adjourn the meeting at 10:57 p.m. Motion carried unanimously. AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 15, 1983 7:30 P.M., CITY HALL COMMISSION MEMBERS: Marty Jessen, chairperson; Raiford Baker, Pat Breintenstein, Marge Friederichs, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF AUGUST 1, 1983 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None f V. RECOMMENDATIONS AND REPORTS tA. Reports of Commissioners None B. Reports of Staff 7:35 1. Council Report of August 2, 1983 VI . OLD BUSINESS 7:40 A. Goals and Policies 8:00 B. Birch Island Park Expansion 8:05 C. Lease Agreement for Camp for Retarded Citizens at Birch Island Park 8:10 D. Staring Lake Park Trail Construction Bids 8:15 E. Purgatory Creek Recreation Area Concept Plan Review VII. NEW BUSINESS 9:05 A. 1984 Budget rr 10:00 B. Franlo Road Park Site W'• l 10:10 VIII . ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 15, 1983 COMMISSION 7:30 P.M., CITY HALL MEMBERS PRESENT: Marty Jessen, chairperson ' Marge Friederichs, Gary Gonyea, Jerry (late, 7:5p Kangrey� Jesse Schwartz p.m.) I COMMISSION NEvmERS ABSENT: Raiford Baker, Pat Breitenstein C041ISSION STAFF: Bob Lambert, Director of Co �i Sandra F. JVerts mmunity Services Recreation Supervisor I. ROLL CALL 1 The meeting was called to order at 7:35 1 p.m. by chairperson, Marty Jessen. II. APPROVAL OF AGENDA Lambert added Item VII. C. Rile Lake P.-- to the agenda. MOTION: Friederichs moved to approve the Agenda as amended. secon ed the motion and it carried unanimously, Gonyea III. PIINUTBS OF AUGUST 1, 1983 Jessen noted the Rick Murray was present for the Timber Creek d Proposal and suggested the first sentence be omitted from the evelopment Add that"Rick Murray, proponent, ivas present at the with staff on the park use issue. minutes. (Item V.B.l,b,) meeting and concurred MOTION: Kingrey moved to approve s of co d, Friederichs secdedthe mo the tioneand itucarried unanimously. { IV. PETITIONS RE VESTS AND C ously. a'tMUJCATIONS - None V• RECO,'ENDATIONS AND REPORTS A. worts of Corrnnissioners - None B. Reports of Staff 1• Council Report of August 2, 1983 Approved Starin now the document has b en Lake lsentsback to easement changes, etc. "�"� school for approval. ° Al ' * Approved Round Lake parking expansion to 60 cars. VI. OLD BUSINESS,.� SS ( A. Goals and Policies Lambert referred to the Goals and comments, changes or additions frromoCommissiontmemberand asked for Minutes - Parks, Recreation & approved Natural Resources Commission -2- August 15, 1983 Jessen suggested the following changes: - page 3, V.A.1. - eliminate "recreation vehicle" from goal. - page 4, V.B.10.- change to read,". . . .trails for use by snowmobilers and equestrian use." - page 5, VI.B.3.i. - eliminate "on a north/south axis" from sentence. - page 12, XI.B.2.1.1. - confusing refund policy, Jessen feels the three points listed could be combined and clarified. MOTION: Gonyea moved to recommend the Community Services Department oa s Policies be amended as suggested above, and then forwarded to the City Council for consideration. Kingrey seconded the motion and it carried unanimously. B. Birch Island Park Expansion Lambert referred to Staff Memo of August 9, 1983 regarding the Birch Island Park Expansion. He reviewed the conditions of the two Quit Claim Deeds from Hennepin County to the City of Eden Prairie. MOTION: Kingrey moved to recommend approval that the City accept the e3 e-ds to the Birch Island Park property and pay for the acquisition costs (taxes and assessments) from the cash park fee fund as recommended by Community Services Staff. Gonyea seconded the motion and it carried unanimously. C. Lease Agreement for Camp for Retarded Citizens at Birch Island Park Lambert referred to Staff Memo of August 9, 1983, regarding the lease agreement for the camp at Birch Island Park. Hennepin County has proposed to transfer ownership of the land to the City subject to the City agreeing to allow the continued operation of a day camp serving retarded citizens of Hennepin County. Under State Law, the City is required to advertise that property for lease and to take the high bid. Lambert also noted the Staff at the Association for Retarded Citizens (organization that has been operating the camp for many years) is requesting a long term lease (99 years) as they have had a difficult time getting corporate donations with a short term lease. Lambert said City Staff recommends a 20 year lease agreement. Kingrey questioned whether there should be more specific criteria in the agreement to cover bids that might come in from other organizations. Lambert said the City has the right to reject any bid that comes in. Gonyea asked if the "rent free" policy of the past will remain after the City takes over. Lambert said he didn't know as yet--the rent could be $1.00 or $100-200, but nonetheless very minimal. Minutes - Parks, Recreation & approved Natural Resources Commission -3- August 15, 1983 t. Jessen said he feels many potential problems could arise in this issue as the lease agreement is presently written. He referred specifically to page 2, II. , of the agreement. He foresees many social service groups bidding . Very specific criteria need to be set to look like the current program, not just based on high bid. Lambert agreed with this suggestion. MOTION: Kingrey moved to recommend the City accept they -Di.lch Island Park Camp property from Hennepin County for the operation of a camp for retarded citizens under criteria yet to be established for maximum benefit to the persorB it is intended to serve. The terms of the agree- ment should include maintenance responsibility for trails, utilities, ' insurance protecting City from liability, etc. Jessen seconded the motion and it carried unanimously. i D. Staring Lake Park Trail Construction Bids MOTION: Gonyea moved to accept the Base Bid Plus Paving from Asphalt Paving Materials, at $26,901. Frieder.ichs seconded the motion and it carried unanimously. E. Purgatory Creek Recreation Area Concept Plan Review Lambert referred to large prints of the three (3) concept plans submitted to the City for the design competition of the Purgatory Creek Recreation Area. Lambert said Staff is requesting comments on each of the plans from the following groups: Parks, Recreation & Natural Resources Commission, Planning Commission, Watershed District, and adjacent landowner's organization. Staff is not seeking a recommendation on a certain plan at this time, but a discussion of several areas and the pros and cons as they apply to each plan. The areas of each plan Staff would like this Commission to discuss are: 1. Water System 4. Trail System 2. Golf Course or Period Farm S. Amphitheatre or Plaza Areas 3. Open Areas (picnic, park areas) The Concept plans will be discussed in the following order: i Plan A - Saunders-Walden/Wirth Associates Plan B - John C. Tietz Associates /Jones Jones Plan C - Brauer F, Associates Minutes - Parks, Recreation & - approved Natural Resources Coinnission -4- August 15, 1983 PLAN A - Saunders-lValden/Wirth Associates 1. Water System Gonyea and Jessen agreed that the water system proposed was nice, and because of the ponding idea it would attract water fowl and provide good boating opportunities. The long views would be an attractive amenity to surrounding landowners. Kingrey feels there is too much open water and to achieve this considerable dredging and earth moving would have to occur. Schwartz agreed that too much water area was being made out of a swamp and maintenance problems might be extensive. 2. Golf Course - 18 hold par 3, executive course (only 2 par 41s) . Friederichs and Jessen agreed that the golf course idea is good but both question whether one is needed or not. Also, as presented, this would be a tight course on so few acres, maybe a 9 hold executive course would be a better idea. Kingrey agreed with these comments. 3. Open Areas All were in agreement that the open areas of this plan are not very accessible to office buildings--the location is not good. Kingrey �. and Schwartz agreed they would like to see less mowed areas and more natural areas. 4. Trail System (electric bus system) All agreed the electric bus system is a "pie in the sky" idea with limited daytime use as no one would need or want to get out into the park at night. All were in agreement that the arboretum as shown would not be large enough to be worthwhile, and soil conditions are not good enough for appropriate plant materials. S. Amphitheatre Area Kingrey is comfortable with the amphitheatre idea but not the location shown on this plan. Friederichs is comfortable with the idea and the location. Jessen said he feels there is an opportunity to do more in that location than what is suggested. There could be more public space, more public I recreation focus right at this point. Schwartz feels an amphitheatre cannot be used enough in this climate to make it worthwhile and constructing one on such expensive property is not wise. General comments on Plan A were: Kingrey liked locations of office buildings and apartments/townhouses and he liked parking ramp idea. Jessen thought too many tall trees as suggested would block views. Minutes - Parks ,Recreation 4approved CNatural Resources Commission -5- August 15, 1983 PLAN B - John C. Tietz Associates/Jones & Jones 1. Water System Jessen and Kingrey agreed they like the system, especially the long natural edge on the west side and the long open areas of water would be good for boating activities. 2. Period Farm Kingrey loves the idea, feeling it is in keeping with the image of ' Eden Prairie and its past. Jessen feels the use might be too low intensity, but that it would provide a good transition from "downtown" to "neighborhood" in the location planned. He feels it allows flexibility to do something else with that area in the future. Schwartz, Friederichs and Gonyea feel as an interim use it would be OK, but wouldn't really draw people into the area except for school children or senior citizens. Too expensive property to be used in this way and could pose maintenance problems. C 3. Open Areas r All were in agreement the locations were good and due to the large l number of people this area will serve, the space is justified. Positive feature is eastern areas of open space left natural near water system. 4. Trail System Kingrey said he likes the way the low managed area on the west compli- ments the waterway. S. Market Plaza Area Jessen feels this is not the best location for a second ice arena but the other features, i.e. plaza, restaurants, etc. he likes very much. Very intrigued with connection between Center and Purgatory Creek Area as shown. Kingrey likes the market plaza idea if revenue producing--he does not feel there should be public facilities along Prairie Center Drive, more intensive use would be better (i.e. office buildings, etc.) . Schwartz thought a large hotel or office building would be better suited by the water, not public facilities. Friederichs feels a large hotel or high rise would close the door to the area. She feels having an effective, grand entrance to the recreation area is important, even though not as cost effective initially, eventually it would pay off. Minutes - Parks, Recreation approved Natural Resources Commission -6- August 15, 1983 PLAN C - Brauer & Associates, Inc. , Ltd. 1. Water System All agreed the water system was not large enough to create anything worthwhile. Kingrey feels there would not be an excessive amount of dredging with this plan which is a positive point. 2. Golf Course - 9 hold, par 34 Jessen feels this size course is more appropriate than Plan A. Kingrey feels the golf course creates a barrier i.n getting from the z housing area to other parts of the development. Also, he is concerned with soil conditions thus maintenance for the northeast holes. e Schwartz feels a privately owned driving range and no golf course might be more appropriate. 3. Open Areas Jessen and Friederichs both feel there are not enough picnic/open areas. Also not good access to recreation facilities on west side and not really necessary to have park facilities in this location as the City has good facilities nearby. Gonyea agreed there should be more picnic area and not neighborhood park facilities. , Friederichs liked the natural arboretum use as shown. Jessen and Kingrey felt it would not get enough use in that location. 4. Trail System No comments. S. Amphitheatre and Gardens Jessen and Kingrey agreed the amphitheatre as shown is too large a scale for this project. If an amphitheatre is needed, start small. Gonyea likes idea of an amphitheatre and feels it provides a good gateway to the park. VII. NEW BUSINESS A. 1984 Budget Lambert referred to the 1984 Budget saying there is a 3-4% increase across the board and no additional full time staff is recommended. Kingrey questioned the Drama and Arts and Crafts categories saying the City should not subsidize programs where there is no interest. Jessen suggested that the Commission study the budget and come back at �. the next meeting with further questions or comments. �.�s Minutes - Parks, Recreation approved_7_ August 15, 1983 1 Natural Resources Commission :' , B. Franlo Road Park Site nees cision Lambert said the park to be made wlnether the p need to k wo bebeedeveloped next yearnamed, and also aeand would that eliminate leaf recycling garden plots. 1�1pTI0;-11: Kingrey moved to recommend approval for Staff to develop plans an specifications for Fran10 Park at this time based on the proposed g in development plan Sso the City will seconded be read no and fr liticarried unanimously. f February 198 C. Riley Lake Parking Lambert reported to the Commission the problem of people beaching boats then parking trailers without cars. Staff suggests a no unhooking trailer policy. trailer feels the City should get serious about developing a surface use Jesmanagement policy with Chanhassen. This has been a continuous problem at Riley Lake and should be addressed. MOTION: Friederichs moved to parkmmend the Gon ea seconded cthe motion andunattended trai er" policy at Riley Lake y G carried unanimously. VIII. ADJoummEN'r The meeting was adjourned at 10:55 p.m. Respectfully submitted, Carrie Tietz Recording Secretary Cl}