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Parks and Recreation - 02/22/1983 1983 FEBRUARY 7 , 22 MINUTES CITY OF EDEN PRAIRIE AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION r... t MONDAY, FEBRUARY 7, 1983 7:30 P.M., CITY HALL COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, Marge Friederichs, Gary Gonyea, Marty Jessen, Jerry Kingrey, Jesse Schwartz i COiv9vilSSION STAFF: Robert A. Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA 7:35 III. MINUTES OF .:JANUARY 17, 1983 IV. PETITIONS, RE UESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - none B. Reports of Staff 1. Development Proposals 7:40 a. Red Rock Ranch 8:15 b. Grading Request Adjacent to Prairie Center Drive 8:40 2, FY 83 LCMR Grants for Staring Lake 8:45 3. Tax Forfeited Lands 8:50 4. United States Olympic Team Request 8:55 S. Council Actions of January 18 and February 1 VI. OLD BUSINESS 9:00 A. Cash Park Fee Status Report VII. NEW BUSINESS 9:15 A. Change Order - Staring Lake Park Shelter ( 9:20 B. Staring Lake Park - Trail Construction Report 9:30 VIII. ADJOURNMENT r APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, FEBRUARY 7, 1983 7:30 P.M. , CITY HALL COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Marge Friederichs, Raiford (Bud) Baker, Gary Gonyea, Marty Jessen, Jerry Kingrey, Jesse Schwartz COMMISSION MEMBERS ABSENT: None COMMISSION STAFF: Robert A. Lambert, Director of Community Services OTHERS: Mark Weber, E. P. News Eugene Dietz, Director of Public Works I. ROLL CALL The meeting was called to order at 7:37 p.m. by Chairperson, Pat Breitenstein. II. APPROVAL OF AGENDA Lambert added V.B.6. Commission meeting of February 21, 1983. �. MOTION: Gonyea moved to recommend approval of the Agenda as amended. Friederichs seconded the motion and it carried unanimously. III. MINUTES OF JANUARY 17, 1983 MOTION: Jessen moved to recommend approval of the Minutes as published. Schwartz seconded the motion and it carried unanimously. IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - none B. Reports of Staff 1. Development Proposals a. Red Rock Ranch Dick Putnam was present on behalf of the developer, Mason Homes. He gave a brief review and update of the project. Putnam noted the biggest differences in the proposal from the last time he was before this Commission, are that the total Minutes - Parks, Recreation & approved Natural Resources Commission -2- February 7, 1983 number of units has dropped to 550-580 and the south shore of the lake changed from multi-family to single family large lot. There is a trail going north through the project and also a trail connection to Staring Lake. The proposed park size is 4.3 acres. Putnam said the developer feels they should not have to pay cash park fees as well as major park dedication because the park property is so valuable (lakeshore) . Lambert pointed out that both Community Services and Planning Staffs feel the developer should provide the City with rationale for increasing the density above what has been planned for in the Comprehensive Guide Plan. i Kingrey asked how cash park fees are determined on this project. Lambert said cash park fees would be required on the total number of units in the project. The fees are to be paid at the time of building permit issuance. Kingrey asked if the City's request for cash park fees and dedication on this project are consistent with other projects. Lambert said this is consistent in all similar density transfer cases in the last 3-4 years. Putnam feels Mason has several reasons for negotiation on the cash park fee and park dedication issue: * Mason brought up the issue of putting in a park on Red Rock Lake in the first place. * Feels Mason is being penalized for dedicating the park. * Mason doesn't feel the project has enough land to pay for the entire road system (3600' ) . Lambert added that the City is asking no more of Mason than it does any other project of this type. He suggested a possibility might be to include the park with the 1st phase of development and not charge cash park fees for that phase (because the land dedication would be in lieu of fees) but require fees for all subsequent phases of the project. This would be in compliance with City ordinance. Friederichs asked Putnam if the developer would agree with this alternative? Putnam thought yes although the phasing would be a little different than shown on the present plan due to the road alignment. Schwartz asked why the park wouldn't be taken in lieu of cash with the last phase of development so the City would have use Minutes - Parks, Recreation & approved Natural Resources Commission -3- February 7, 1983 a of the fees earlier. Lambert said people should be aware of the park from the beginning of the development. (NOTION: Jessen moved to recommend to the Council approval of Red Rock Ranch as planned for 530 units with dedication of 4-6 acres of lakeshore parkland per Staff Memo of January 28, 1983. , and that the park dedication be attached to Parcel A development as shown at this meeting and no cash park fees be required for this i first phase but fees will be required later. The dedication will take place when the road is extended. Also, the trail system including a trail to Staring Lake go with the 1st phase. Kingrey seconded the motion and it carried unanimously. b. Grading Request Adjacent to Prairie Center Drive City Engineer Gene Dietz was present to discuss the grading request. Dietz explained that during the past year the segment of Technology Drive in question was considered to be a very important link to the road system in the area. It has been determined the most feasible alignment for the roadway and also that the most cost effective way to construct the road is to provide a surcharge which would consolidate the underlying poor materials. The amount of material necessary to create the road embankment as well as an excess fill for surcharging conditions is approximately 200,000 cubic yards. The material is available from the Feeder/Hyde property (adjacent to roadway) and would be a potential cost savings of approximately $400,000 over importing the material . Dietz indicated this issue needs to be completed as soon as possible to eliminate conflicts with the road construction for Prairie Center Drive. Jessen questioned who will benefit from this road, considering all the money involved. Dietz said it will relieve traffic on Highway 5 and permit access to Ring Road. Kingrey asked why this road cannot be extended to Wallace Road. Dietz said that most likely will not happen because the businesses along the route are very much against it. Friederichs added there are about 4,000-5,000 people south of Highway 5 that would use Technology Drive. Jessen said he -feels that for Community image reasons, perhaps this road is not a good idea. lie feels the Major Center area already is glutted by too much land available for development. Baker said he feels the Purgatory Creek area is aesthetically # pleasing and would not like to see that interrupted by a road and culvert across the creek. / l 1 l 1 1 Minutes - Parks, Recreation & approved Natural Resources Commission -4- February 7, 1983 MOTION: Kingrey moved to recommend to the Council approval of the interim plan for fill on surcharge for Technology Drive right of way. This is predicated by an unofficial understanding from City Engineer that Rosemount Engineering not intend to match grade and to include that trees removed from property be replaced inch for diameter inch with a minimum size replacement tree of 4" in diameter in accordance with landscape plan. Friederichs seconded the motion. AMENDMENT: Kingrey amended the above motion to recommend review of any improvements over a box culbert to accommodate pedestrian traffic across West 78th Street. Also to help visual impact. Friederichs seconded the amendment and the vote on the motion was 4 in favor and 3 opposed (Schwartz, Baker, Jessen) . The motion carried. ti (A 5 minute recess was taken at this time.) 2. FY 83 LCMR Grants for Staring Lake MOTION: Jessen moved to recommend that if reimbursement for the LCMR Grant for Staring Lake occurs in 1984, this Commission supports City to start construction in 1983. Kingrey seconded the motion and it / carried unanimously. 3. Tax Forfeited Lands Lambert reported this as an information item and referred to Staff Memo dated January 27, 1983. 4. United States Olympic Team Request Lambert reported the Olympic Hockey Tryouts are requested to occur at the Eden Prairie Community Center Ice Arena April 16 and 17th between 8:00 a.m. and 5:00 P.M. They will be open for public viewing. 5. Council Actions of January 18 and February 1 Lambert did not have any actions to report. 6. Meeting of February 21 , 1983 Lambert asked if Commission members felt a need to reschedule the meeting of February 21, 1983 as it falls on President's Holiday. The concensus was there will be no meeting on that date, unless Lambert determines otherwise, the next Commission meeting will be March 7, 1983. VI . OLD BUSINESS A. Cash Park Fee Status Report Lambert said the annual report will be ready in March so perhaps this item should wait until then for any action. He did mention the Council Minutes - Parks, Recreation & approved Natural Resources Commission -5- February 7, 1983 i discussed the possibility of upgrading cash park fee ordinances, suggesting perhaps there should be a change. VII. NEW BUSINESS A. Change Order - Staring Lake Park Shelter Lambert gave an update of the trail construction at Staring Lake Park. The final estimated cost is $123,500. Details of the construction process are included in Staff Memo dated February 3, 1983. Schwartz asked why the City does not get outside bids on the trail construction to give others a chance. Lambert said the City can do it for less. Schwartz questioned the fact of the City being in the paving business. He feels the City is doing too many things for itself and is excluding private enterprise. Kingrey suggested the City spot check projects once in a while to see if money is really saved by having the City do jobs itself. VIII. ADJOURNMENT Kingrey moved to adjourn the meeting. Friederichs seconded the motion. Respectfully submitted, Carrie Tietz Recording Secretary AGENDA EDEN PRAIRIE PARKS, RECREATION AND .NATURAL RESOURCES COMMISSION TUESDAY, FEBRUARY 22, 1983 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Pat Breitenstein, chairperson; Raiford Baker, Marge Friederichs, Gary Gonyea, Marty Jessen, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF FEBRUARY 7, 1983 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - none B. Reports of Staff 7:35 1. Development Proposals a. Idlewild Office Center 7:50 2. American Red Cross Swim-A-Cross 7:55 3. Council Action of February 15, 1983 VI. OLD BUSINESS None VII. NEW BUSINESS 8:00 A. CDBG Year IX (1983-84) 8:10 B. Amendment to Contract 79166 with Metropolitan Council 8:15 VIII. ADJOURNMENT APPROVED MINUTES ( EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION TUESDAY, FEBRUARY 22, 1983 7:30 P.M. , CITY HALL COMMISSION MEMBERS PRESENT: Pat Breitenstein, chairperson; Raiford Baker, Marge Friederichs, Marty Jessen, Jerry Kingrey, Jesse Schwartz COMMISSION MEMBERS ABSENT: Gary Gonyea COMMISSION STAFF: Robert A. Lambert, Director of Community Services I . ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Pat Breitenstein. II . APPROVAL OF AGENDA Breitenstein added item VII.C. Elect Officers. Lambert added V.B.4. Adult Open Skate. MOTION: Jessen moved to approve the Agenda as amended. Baker seconded the motion and it carried unanimously. III. MINUTES OF FEBRUARY 7, 1983 Jessen referred to page 2, para. 10, and asked that "that" in the first line be changed to "than". He also asked that in the approvals of the Agenda and Minutes the Council not be referred to as "recommended for approval ". MOTION: Jessen moved to approve the Minutes of February 7, 1983 as amended. Friederichs seconded the motion and it carried unanimously. IV. PETITIONS, REQUESTS AND COMMUNICATIONS - None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - None B. Reports of Staff 1. Development Proposals a. Idlewild Office Center No one was present to represent the developer on this project. MOTION: Kingrey moved to recommend to the Council that this item be tabled until the developer has someone come to represent them. Friederichs seconded the motion and it carried unanimously. r Minutes - Parks, Recreation & approved Natural Resources Commission -2- February 22, 1983 2. American Red Cross Swim-A-Cross MOTION: Kingrey moved to recommend approval of the Red Cross Swim-A-Cross on Saturday, March 26, 1983 from 1-4p.m. Schwartz seconded the motion and it carried unanimously. 3. Council Action of February 15, 1983 Lambert reported the following: Council approved the change order at Staring Lake Park. " the amendment for trail development at Bryant Lake Park. Red Rock Ranch proposal and included the recommendations of this Commission. Council appointed Jessen, Breitenstein, Kingrey to new terms on this Commission. 4. Adult Open Skate Lambert referred to a memo from Chuck Pappas dated 2/22/83 wherein it states that Staff has had numerous requests for adult open skating during prime time hours. Staff proposes the session be on Thursday evenings, from 7:00 - 10:00 p.m. , to include only adults 18 and over. This session is proposed on a trial basis from the end of March to mid June and begin again in September to mid October. Kingrey said he does not like to see revenue producing time being used by only a few people. He feels that before adult skating is started, it would be appropriate to have an article in Happenings to see what the interest is. Baker also suggested Staff be specific in how many people attending these sessions would make the program a success. Jessen suggested giving the program a try until May or June and then re-evaluating. He suggested making the hours 8:00 - 10:00 p.m. (7:00 might be too early for most working people). Schwartz suggested getting cost figures together to see how the program fares against revenue producing time. MOTION: Jessen moved to recommend the City try an Adult Open Skating session from 8:00 - 10:00 p.m. Thursdays, from March to mid June at which time an evaluation/determination would be made as to whether or not to continue the program in the Fall . Also, an evaluation is suggested to determine the peak useage so a cost evaluation can be accomplished. Friederichs seconded the motion and it carried unanimously. VI. OLD BUSINESS - None i Minutes - Parks, Recreation & approved Natural Resources Commission -3- February 22, 1983 VII. NEW BUSINESS A. CDBG YEAR IX (1983-84) Lambert reviewed the Planning Staff's suggested uses for the CDBG funds. i He then referred to Staff Memo of 2/18/83 reviewing Community Services recommendations for use of the CDBG funds. Lambert expects the Historical and Cultural Commission to also have recommendations on CDBG eligible activities. i Baker asked if Staff has considered putting low level lighting and rope tows on the sliding hill at Staring Lake Park. Lambert said no because he feels rope tows, etc. would ruin the aesthetics of the site for the rest of the year. Baker suggested visiting Green Acres to check out their system. He said he will try to go up there before the snow disappears, take pictures and report back to this Commission. Lambert stressed the importance of planning for the Purgatory Creek `1 Recreation Area (#2) , as soon as possible. Jessen feels his sense of priorities is #2, #1, then #4. Kingrey said he feels there are more important things at this point than C_ the Grill site. He feels money for the renovation should come from other sources. Lambert pointed out that this Commission is only responsible for the grounds and not the structures themselves. MOTION: Kingrey moved to recommend approval of the list of items set forth by Community Services Staff for CDBG Funds (1983-84) in the following order of priority: 2, 1, 3, 4, 7 (omit 5 &6). Jessen seconded the motion and it carried unanimously. B. Amendment to Contract 79166 with Metropolitan Council MOTION: Jessen moved to recommend approval of a third amendment to the development grant contract for the final costs of the project, as well as extending this project to March 1, 1983. Baker seconded the motion and it carried unanimously. { i C. Election of Officers Breitenstein nominated Jessen for the position of Chairperson of this 11 Commission. Baker seconded the nomination. MOTION: Baker moved to close nominations for Chairperson. Schwartz seconded the motion and it carried unanimously. r71 - 'I Minutes - Parks, Recreation & ...approved Natural Resources Commission -4- February 22, 1983 C.. Kingrey nominated Breitenstein for the position of Vice Chairperson of this Commission. Schwartz seconded the nomination. MOTION: Jessen moved to close nominations for Vice Chairperson. Kingrey seconded the motion and it carried unanimously. Breitenstein will be the Vice Chairperson. VIII. ADJOURNMENT Baker moved to adjourn the meeting at 8:40 p.m. Schwartz seconded the motion. Respectfully submitted, Carrie Tietz Recording Secretary C.. i r