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Parks and Recreation - 12/20/1982 i 1982 DECEMBER 20 MINUTES CITY OF EDEN PRAIRIE r I' AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, DECEMBER 20, 1982 7:30 P.M. CITY HALL COMMISSION MEMBERS: Richard Anderson; chairperson; Pat Breitenstein, Marge Friederichs, Gary Gonyea, Marty Jessen, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Robert A. Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA II III. MINUTES OF NOVEMBER 16, 1982 II IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Eden Prairie Summer Marching Band Funding Request V. RECOMMENDATIONS AND REPORTS ( A. Reports of Commissioners None B. Reports of Staff 7:40 1. Development Proposal - Edenvale Retirement Residence 7:55 2. City Code (Summary Book of Parks, Recreation and Natural Resources Ordinances) 8:00 3. Copy of Eden Prairie Guide Plan Map 8:05 4. Proposed Legislative Changes to State Subdivision Regulations Regarding Dedications and/or Fees from Subdividers VI. . OLD BUSINESS 8:10 A. Staring Lake Park Shelter Opening VII. NEW BUSINESS 8:15 A. Equestrian Trails i f 8:40 B. HCPRD Five Year Plan Review 8:45 C. Election of Chairperson for 1983 8:50 VIII . ADJOURNMENT I i i APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, DECEMBER 20, 1982 7:30 P.M. , CITY HALL COMMISSION MEMBERS PRESENT: Richard Anderson, chairperson; Marge Friederichs, Gary Gonyea, Marty Jessen (late), Jerry Kingrey, Jesse Schwartz COMMISSION MEMBER ABSENT: Pat Breitenstein COMMISSION STAFF: Robert A. Lambert, Director of Community Services OTHERS: Mark Weber, E. P. News I. ROLL CALL The meeting was called to order at 7:30 p.m. by chairperson, Richard Anderson. II. APPROVAL OF AGENDA MOTION: Friederichs moved to recommend approval of the Agenda as published. Gonyea seconded the motion and it carried unanimously. III. APPROVAL OF MINUTES OF NOVEMBER 16, 1982 MOTION: Kingrey moved to recommend approval of the Minutes as published. Schwartz seconded the motion and it carried unanimously. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Eden Prairie Summer Marching Band Funding Request Lambert introduced Sharon Mosher and Fred Baumann, present on behalf of the marching band. The request is for $200 to cover transportation and instructors for the Waconia Parade next summer. Kingrey asked if the band is a school activity or a community function. Anderson asked if the band is open to any interested member of the community. Baumann said it is difficult to disassociate the band with the school . He continued that for expediency and safety reasons funds for the band go into a school account to cover transportation (insurance, etc. ) . Practice begins in the spring after school hours, therefore it might be difficult for kids from other schools to participate from a practice standpoint and also "style" of marching. The summer band is sponsored by students rather than the school , but uses High School bank equipment. C Mosher explained that the Crescendo's of Eden Prairie, is a parent support group for the summer marching band. i 9 Minutes - Parks, Recreation & approved Natural Resources Commission -2- December 20, 1982 Anderson said he is concerned with the bylaws of the organization and the fact that not everyone in the community who wants to participate can due to certain restrictions (practice time, style, etc. ). Friederichs said she has a problem with giving to the organization rather than a specific project. This might set a precedent for other school related organizations. Mosher said if the City feels it cannot give money, perhaps a donation of an Eden Prairie flag is an idea. The band is good public relations for the City and they don't presently have a flag. Kingrey asked if the City has a promotion fund where funds could be donated and given to an organization such as this? Lambert is not aware of this type of fund. Baumann re-emphasized that the summer band is a separate entity from the school and if a student from another school can play and wants to participate he can. Friederichs suggested the band contact the Chamber of Commerce as a possible source of funding ideas. Anderson asked that the City attorney be consulted to make sure the "gray areas" in this matter will not cause problems. Lambert said he will check. i MOTION: Friederichs moved to recommend to the Council this item be tabled to the next meeting so Lambert can check details with the City attorney. Schwartz seconded the motion and it carried unanimously. Mosher will give a copy of the band bylaws to Lambert. V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - None B. Reports of Staff 1. Development Proposal - Edenvale Retirement Residence Jerry Montou was present on behalf of the developer. The request is for PUD approval for the 61 unit, 5 story residence proposed by a non-profit organization, Twin City Christian Homes. Montou stated that HUD 202 will finance up to 90% of the project. This project will also be rent subsidized. It is HUD approved due to its ideal location--close to shopping, churches, medical services and bus line. Montou pointed out that the building is located as far south and west as possible on theproperty. 30 parking spaces are planned on the sides of the building as well as parking in the front. r . Minutes - Parks, Recreation & approved Natural Resources Commission -3- December 20, 1982 C Mon-tou reviewed the site plan showing a mature row of pine trees and a berm planned to shelter residents on the north side of the building. The parking lights will only be 8-10 ft high and the light will be sent down to keep infringement on neighbors to a minimum. Lambert said the average age of residents is 77 years, so perhaps a walkway with sitting benches should be planned in the natural area on the site. Staff also suggests cash park fees be waived on this proposal . Schwartz noted that all services, including building permits should be waived if the cash park fees are waived. He also questioned whether waiving fees would set a precedent with private developers. Lambert said he would recommend waiving fees for anyone building subsidized housing in Eden Prairie. MOTION: Kingrey moved to recommend approval of the Edenvale Retirement Residence in accordance with recommendations of Community Services staff. That cash park fees be waived if all other City related fees are waived as well . Schwartz seconded the motion and the motion carried unanimously. 2. City Code_ (Summarl Book of Parks, Recreation and Natural Resources Ordinances Lambert referred to this as an information item only. 3. Copy of Eden Prairie Guide Plan Map Lambert said the errors on this edition of the Guide Plan Map will be corrected and copies redistributed. 4. Proposed Legislative Changes to State Subdivision Regulations Regarding Dedications and/or Fees from Subdividers MOTION: Jessen moved to recommend approval of the proposed legislative changes to deny this kind of legislation. Kingrey seconded the motion and it carried unanimously. VI. OLD BUSINESS A. Staring Lake Park Shelter Opening Lambert reported that the opening of the shelter will be December 30, 1982, from 7:00 -- 10:00 p.m. It will be a moon light party and Staff asks all Commission members to try to attend this event. VII. NEW BUSINESS A. Equestrian Trails Mike Pauling was present on behalf of the Equestrian Association and asks this Commission for the following considerations: r Minutes - Parks, Recreation & approved Natural Resources Commission -4- December 20, 1982 C * Request formal acknowledgement of the trails at Staring Lake. * Request a connection between City trails and the Minnesota River Valley. * Request consideration of a riding arena at Flying Cloud Field. The Club would finance and maintain. This would be a source of riding shows and amusement for all residents of Eden Prairie. The ring would be approximately the size of a hockey rink, a gate on each end, and would not require a solid board fence, and only a dirt surface. Lambert said the City plan shows an equestrian trail around Staring Lake; the problem has been with the Vo-Tech not acting on the City's request. He added that he has put pressure recently on the new superintendent and was told the request is with their attorney. Lambert said Indian Road is the hook-up with the Minnesota River Valley but there is a blockade there because the bridge is not safe. Anderson said he recently checked on the Indian Road matter, and was told by the attorney as long as the road is used everything is fine, but if not used the City could loose it if adjacent-property owners make an issue. Kingrey said he does not think that applies to City government, but nevertheless the City needs to say there is a recognized trail there and I ( uses such as snowmobiles and horses are permitted. Anderson pointed out that Mr. Peterson has the key to the lock on the fence blockade, therefore he could say the trail is not being used. Lambert said he will check on the status of Indian Road and report back to the Commission. Pauling expressed the Club's disappointment about riders on newly seeded park areas. He assured the Commission that everyone in the Club has been made aware of the incident and encouraged not to let it happen again. MOTION: Jessen moved to recommend to the Council that Staff be requested to—give an analysis of Indian Road situation within 6 to 8 weeks. This Commission wishes to reiterate its position for an equestrian trail at Staring Lake Park and that this support be expressed to the Vo-Tech School . This Commission requests Lambert to explore ways in which the equestrian club can be of service to the community in terms of a mounted patrol on busy days, etc. Kingrey seconded the motion and it carried unanimously. MOTION: Schwartz moved to recommend that the City look into a riding ring at Flying Cloud Field, i .e. cost, etc. Jessen seconded the motion and it carried unanimously. DISCUSSION: Kingrey suggested club members be given a map of the City showing where newly seeded areas are. Anderson expressed concern that horses are riding on blacktop trails within the City. No horses are allowed on these trails. r Minutes - Parks, Recreation & approved Natural Resources Commission -5- December 20, 1982 B. HCPRD Five Year Plan Review Lambert referred to this as an information item and asks Commissioners to forward any comments to him. C. Election of Chairperson for 1983 The Commission decided Breitenstein will act as chairperson of this body until March 1, 1983, at which time an election of officers will take place. Anderson will take his place on the Council January 1, 1983. VIII. ADJOURNMENT Jessen moved to adjourn the meeting at 9:30 p.m. Schwartz seconded the motion. Respectfully submitted, Carrie Tietz Recording Secretary