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Parks and Recreation - 08/30/1982 i 1982 AUGUST 2 , 16 , 30 MINUTES CITY OF EDEN PRAIRIE i AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 2, 1982 7:30 P.M. , CITY HALL COMMISSION :MEMBERS: Richard Anderson, chairperson; Pat Breitenstein, Marge Friederichs, Gary Gonyea, Marty Jessen, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II . APPROVAL OF AGENDA i III. MINUTES OF JUNE 21, 1982 IV. PETITIONS, REQUESTS AND COMMUNICATIONS - None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - none C B. Reports of Staff 1. Development Proposals 7:35 a. Kings Forest 8:00 b. American Baptist Homes 8: 10 2. Park Construction Progress Report 8:15 3. Recreation Supervisor Report on Summer Programs 8:25 4. Community Center Report 8:30 S. Council Report July 6, July 20 8:35 VI. A. Edenvale 9th (con't from June 21, 1982) 8:40 B. Edenvale 15th VII. NEW BUSINESS 8:45 A. Discussion Regarding Glass Containers in Parks 8:55 B. Park Facility Reservations Policies 9:30 C. Discussion on Defining Community Ed/City 'Leisure Service ( Program Responsibilities I 9:50 VIII. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 2, 1982 7: 30 P.M. CITY HALL COMMISSION MEMBERS PRESENT: Richard Anderson, chairperson; Pat Breitenstein, Marge Friederichs, Gary Gonyea, Marty Jessen, Jerry Kingrey, Jesse Schwartz COMMISSION MEMBERS ABSENT: None COMMISSION STAFF: Bob Lambert, Director of Community Services Sandy Werts, Recreation Supervisor I . ROLL CALL The meeting was called to order at 7: 30 P.M. , by Chairperson Richard Anderson. II. APPROVAL OF AGENDA MOTION: Breitenstein moved to recommend approval of the Agenda as published. Schwartz seconded the motion and it carried unanimously. III. MINUTES OF JUNE 21 , 1982 C MOTION: Jessen moved to recommend approval of the Minutes of June 21 , 1982, as published. Friederichs seconded the motion and it carried. Anderson and Breitenstein abstained. IV. PETITIONS, REQUESTS AND COMMUNICATIONS - None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - none B. Reports of Staff 1 . Development Proposals a. Kings Forest Ron Bastyr, McCombs--Knutson, presented the proposal, explaining that the main consideration is the park portion of the proposal. Breitenstein questioned who would pay for construction of the trail. Lambert responded that the developer would have that cost. There was discussion on the alternate plan, which did not contain the provision for the extension of W. 66th St. to the west. Anderson pointed out that it was his understanding that',it was established that once the area was to be developed, the street would be extended. J Minutes - Parks, Recreation & approved Natural Resources Commission 2 August 2, 1982 Kingrey expressed concern on the impact the proposal would have on the School/Park and the Creek. The residents are opposed to the W. 66th St. extension because of the additional traffic etc. He felt the phasing was important to the development. Bastyr explained that the area east of the Creek would be the first phase, with everything west part of the second phase. He spoke to the Planning Commission stipulation that the second phase had to be connected. Jessen was in favor of elimination of the bottom lots, with that area to be left as open space. The multiple lots could. be on the Creek side of the southerly road. Anderson asked whether there was consideration for the children using the area for wildlife projects, because the school and park are being cut in half, with no entrance to get to the wildlife area. ' It has always been thought of as a continuous park area. o Schwartz pointed out that the plan that contained the 500' cul-de-sac could accomplish this by the use of a trail. Bastyr said they would be happy with either plan, and they were favorable to any trail connections that are needed. Hanlay Anderson, 6581 Manchester bane, expressed opposition to the W. 66th St. extension because of the increase of traffic to the skating rink. He felt the School/Park should be expanded more and should be a top priority. MOTION: Jessen moved to recommend that the City Council reject the plan hat was looked at tonight as being not favorable towards the park, recreation and natural. resources that this Commission is charged with looking after, and instead, recommend the alternate plan showing the provision of additional open space on the north side of 66 th St. , and further that the cul-de-sac that is shown on the plan be extended down to the 66th right-of-way so that people living in this area have easy access to the skating rink and existing park facilities in that corner of Kings Forest neighborhood playground. Also, that a trail be constructed along Cardinal Creek Road South to get pedestrian access out of that neighborhood to the School/Park property and that it extend over to Baker Road. Breitenstein seconded the motion. DISCUSSION - Schwartz commented that if this was not acceptable and theme ion is to go with the other plan, we would recommend an access of some sort to the School/Park. Anderson stressed the importance of access to both the school and park. s Kingrey expressed opposition to the Motion because he was not in favor of a collector street through the area. r VOTE: 6-1-0, with Kingrey casting the opposing vote. Minutes - Parks, Recreation & approved Natural Resources Commission 3 August 2, 1982 i b. American Baptist Homes i Lambert explained that the Staff did not request the developer to be in attendance for this proposal and that it was brought before this Commission mainly because of its proximity to Lake Idelwild. MOTION: Kingrey moved to recommend approval of the American omes ffice request as per Staff Report of July 22, 1982. Breitenstein seconded, and the motion carried unanimously. i 2. Park Construction Progress Report Lambert presented the report, explaining that the major objective accomplished was •the development .of Riley bake Park. Anderson felt that now was the time to formulate a policy on lake surface useage, since we have 4 boating lakes within the City limits. Jessen pointed out that Riley Lake was an intergovernmental problem, since it fell within Carver and Hennepin Counties, and Chanhassen and Eden Prairie cities. Lambert explained that Chanhassen was formulating a Shoreline Ordinance, but that it relates only to lakes totally within Chanhassen. He agreed to contact Chanhassen regarding Lake Riley. Parking at Flying Cloud park was discussed, as well as the ball- fields. Tennis court development at Hidden Ponds; suggestion of lighting and fence to accomodate larger softball teams; question of putting up advertising signs on fences; tennis courts at Forest Hills and Round Lake; and the funding of bike trails for Co. Rd. 1 were also discussed. No action required. Anderson called for a 5 minute recess. 4. Community Center Report Lambert answered questions on various issues, and informed the Commissioners that a financial statement will be ready for the next meeting. No action required. 3. Recreation Supervisor Report on Summer Program Sandy Werts, Recreation Supervisor, gave an information report and answered questions about the summer program. She expressed dis- appointment at the lower attendance in the Kid's Korner and Munchkins programs. The special interest programs had a good response, even though some had to be cancelled. I Kingrey requested that the programs that drew only 5 or 6 partici- pants be given special thought as to whether they were to be continued. Minutes - Parks, Recreation & approved Natural Resources Commission 4 August 2, 1982 Friederichs commented on the programs for grades 6-8, explaining that this age group is very mobile, and also that some churches .provide the same type of summer programs. Anderson said he would like to see two different teen .centers for the older and younger teens. He felt there was a lot of advantage to a well supervised "hang-out" for the kids. He requested that Werts check with other communities on their programs. No action required. 5. Council Report July 6, July 20 Lambert reported City Council actions on items of interest to the Commission. No action required. VI . A. Edenvale 9th (con't from June 21 , 1982) Lambert explained that this plan was reviewed by the City Council on July 6, and that it was not necessary to return to this Commission because of the conceptual nature of the re- quest. The proposal will come back to the Commission when rezoning is requested, and specific trail locations etc. are depicted. No action required. ( B. Edenvale 15th Lambert referred to the Planning Staff Check list. This proposal has been to the Council for 1st reading. The only issues were the location of a tot lot, and the committment of Edenvale through the PUD process, to construct a bikeway along Edenvale Boulevard to Valley View Road. MOTION: Kingrey moved approval of the recommendations outlined gaff contained in Staff Check list; including recommendation for 8' wide asphalt bike path, with deadline for construction of path formulated by the Staff; and construction of tot lot, with the location worked out by proponent and Staff. Friederichs seconded, and the motion carried unanimously. VII . NEW BUSINESS A. Discussion Regarding Glass Containers in Parks Lambert explained that the Park Maintenance staff has indicated •that there is an unusually large amount of broken glass in the parks this year and feels the problem is significant enough to discuss whether glass containers should be eliminated from use in City parks. Commissioners discussed the problem, noting especially the dangers of cut glass and other sharp objects. They felt that informing the teams of the problem and requesting their help would be a reasonable solution, and if that didn't work, to Bann all glass containers from the park. ' r - Minutes - Parks, Recreation & approved Natural Resources Commission 5 August 2, 1982 B. Park Facility Reservations Policies Lambert explained that there are more and more requests for reservations of the park facilities by large groups. As of now, the City is not charging any fee. We are look- ing at large groups which can dominate use of the park and question whether this is right. According to a survey sent to other communities similiar to Eden Prairie, 14 out the 17 that responded had reservation fees. Another problem we have run into is that when tournaments are being held at the same time as a group has a reservation, there are not enough facilities. There is no place for the average resident who wants to make use of the park. Anderson suggested accepting reservations at Staring Lake only for large groups. Lambert responded that there are facilities for 150 only, and that the groups coming in are as large as 500. Lambert answered questions regarding amount of facilities, damage deposit use and extra costs incurred by large group "g30 (extra maintenance, electricity and water, and people needed to check people in and out) MOTION: Kingrey moved to recommend adoption of the Sliding c3`-Te fee, non-refundable of $25-$150 for groups up to 300, with the non-refundable feature to be reviewed annually. Schwartz seconded. Motion carried, with Anderson voting "Nay", because he felt there should be a damage deposit. MOTION: Jessen moved to accept Memo of July 26, 1982, except item no. e.. Friederichs seconded, motion carried unanimously. C. Discussion on Defining Community Ed/City Leisure Service Program esponsi i ides Lambert spoke to talks with former Community Education Director, Mick Anderson, and Superintendent Dr. McCoy about concerns with City and School relationship, and the need to put goalsin writing, as well as definitions of programs, services by both City and School. Jessen explained the history of Community Education. He felt that many programs offered by both City and Community Ed look alike, and that there have been no reports from Community Ed recently. Kingrey felt that the Memo of Oct. 14 was generally good, and felt that such a memo should be forwarded to Dr. McCoy as quickly as possible, during the administrative break. Lambert commented that he felt the input should be from the City, rather than Staff. Minutes - Parks, Recreation & approved Natural Resources Commission 6 August 2, 1982 Anderson asked about the legality of administrating program if you are levied for it, and whether the City and School District could jointly administer the program. He added that he would like to see a committee formed to study this question, which has not been resolved over the years. MOTION: Friederichs moved to recommend that a task force be formed, consisting of City and School representatives, to review and define goals. Jessen seconded, and the motion carried unanimously. D. 1983 LAWCON/LCMR Grant Lambert reported on the status of the proposed Grants, as of ` Memo dated August 2, 1982. i E. Holiday Hockey Tournament Lambert asked for discussion on the request by the Hockey Association of Eden Prairie for use of the Community Center's Ice Arena to host their 10th annual Holiday Invitational Hockey Tournament from Dec. 27 through Jan. 2. They also requested permission to sell concessions during their tournament hours. Anderson inquired whether any group could come in and make such a request. Lambert responded negative, but that an Eden Prairie group purchasing 50% of icetime could be allowed to do this. He felt the Council would consider each request. MOTION: Kingrey moved approval and recommendation of Holiday Tournament schedule and their request to sell concessions under specific guidelines and agreements with the Community Center as per memo of July 30, 1982. Jessen seconded, motion carried, with Anderson abstaining. i VIII. ADJOURNMENT MOTION: Jessen moved to adjourn at 11 :30 PM, seconded by Breitenstein. 0 on carried unanimously. Respectfully submitted, Donna Stanley Recording Secretary r L AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY AUGUST 16, 1982 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Richard Anderson, chairperson; Pat Breitenstein, Marge Friederichs, Gary Gonyea, Marty Jessen, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF AUGUST 2, 1982 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS A. Resorts of Commissioners - none B. Reports of Staff 1. Development Proposal 7:35 a. Arbor Glen 8:00 2. Community Center Report 8.05 3. Council Report of August 3, 1982 VI. OLD BUSINESS 8:10 A. Franlo Road Sidewalk VII. NEW BUSINESS 8:15 A. 1983 Budget 9:15 VIII. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 16, 1982 7:30 P.M. , CITY HALL COMMISSION MEMBERS PRESENT: Richard Anderson, chairperson; Pat Breitenstein, Marge Friederichs, Gary Gonyea, Jerry Kingrey, Jesse Schwartz COMMISSION MEMBERS ABSENT: Marty Jessen COMMISSION STAFF: Bob Lambert, Director of Community Services Sandy Werts, Recreation Supervisor OTHERS: Mark Weber, Eden Prairie News I. ROLL CALL The meeting was called to order at 7:30 P.M. by chairperson, Dick Anderson. II. AGENDA APPROVAL The following items were added: V.A.1. Ring Route - Anderson VII.B. Parking at Riley Lake-Non Boat Use - Schwartz VII.C. Tree Program - Anderson MOTION: Friederichs moved to approve the Agenda as published with the c— a- nges. Gonyea seconded the motion and it carried unanimously. III. MINUTES OF AUGUST 2, 1982 MOTION: Kingrey moved to approve the Minutes as published. Brietenstein seconded the motion and it carried unanimously. IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 1. Ring Route Anderson said there was a large stand of oak trees on the Bermel- Smaby property of the Ring Route, that were supposed to have been preserved according to the grading plan, engineering and planning reports, and he became aware this week that those trees had been bulldozed, piled and burned. Anderson expressed extreme disappoint- ment in this incident and said he feels it is a waste of the �. City's natural resources. He said he is upset the trees were taken down, but further that they were burned instead of put to some practical use. Minutes - Parks, Recreation & approved Natural Resources Commission -2- August 16, 1982 r Lambert said he was not aware that trees beyond the grubbing line were taken until this minute, but he did know that the City Forester went out to the site and inventoried all hardwood trees on the site before the grading took place. Kingrey was in total agreement that this incident is a waste of natural resources. He asked for a report from Staff on how the incident came about, to clarify how many trees were cut, why they were cut and why they were burned. He also asked why the forester's report on which trees would be removed was not brought before this Commission? Anderson said the Commission was aware of the grading plan but thought no trees would be taken down beyond the grub line and it is evident they were. He noted that two other development proposals were denied by this Commission in the past so that these trees could be preserved. He said the City can't expect any more from other developers than what the City does itself. Schwartz commented that the City should not be exempt from its, own rules--won't incidences such as this set a precedent for other developers? Lambert said he will investigate the situation. He added he is in agreement with what is being said but also asks the Commission why it has waited until now to make a strong statement on the extreme numbers of trees being removed for the Ring Route. Lambert said he tried to make it very clear to this Commission that the road would make a severe impact on the land and there was no recommendation when this issue was discussed previously. Kingrey said it appears that trees were removed past the grub line and that is what is in question--why did it happen? Lambert said he would report to the Commission at the next meeting. B. Reports of Staff 1. Development Proposal a. Arbor Glen Dick Ferrick, Rick Bury and Howard Kilo were present on behalf of the developers. Kilo proceeded with the presentation. Kilo said the developer is requesting PUD Approval of 40.3 acres for 51 single family detached homes and 28 single family attached homes (townhouses). The property is located at the �. northeast corner of Baker Road and Valley View Road. The developer will phase the project with single Family built first. r Minutes - Parks, Recreation & approved Natural Resources Commission -3- August 16, 1982 Kingrey asked if the diagonal road planned through the project would invite shortcut traffic from Baker or Valley View Roads? Kilo said this is a concern and a stop sign may have to be put in if this presents a problems. Kingrey said there are extensive berms planned along Baker and Valley View Roads and how will the sidewalks be graded to maintain the berms? Lambert said a pathway can be worked in and he would recommend not cutting back on the berms. ; Bury said if the City is concerned with the sidewalks infringing on the berms, perhaps the sidewalk should be put in on the south side of Valley View? Lambert indicated that no detailed plans had been done on this pathway and if after further study it appears that will not work, the south side of Valley View could be used " if it is the best location. . Kingrey asked if the trees along the east property line will be preserved. Bury said yes, they lie on Mr. Miller's property and every attempt will be made not to undercut them. MOTION: Kingrey moved to recommend to the Council approval of ArE—or Glen per Staff memo of August 12, 1982 and Planning ( Commission Memo of August 5, 1982, with a request that special caution. be used relative to construction of trails and their possible impact on berms along Valley View and Baker Roads. Breitenstein seconded the motion and it carried unanimously. 2. Community Center Report Lambert referred to Staff memo of August 13, 1982 from Chuck Pappas regarding the existing financial situation of the Community Center. Lambert added they are very pleased with the first year of operation and said Staff will be more comfortable with budget estimates after this year is complete (March 1983) . Kingrey asked if the locker rooms couldn't be made more attractive. He feels water on the floors is a problem and could turn people off. Lambert said the initial shower and drainage problem has been solved and he personally has not heard any complaints since then. He said Staff realizes the locker rooms are too small and in talking with the architect it appears they can be expanded at some time in the future. Anderson said he feels the parking lot lights are rather dim and there are no lights between the parking lots and the building. Lambert said the lights have been on order for several months and the supplier has given them many dates for shipping the latest of which is September 1, 1982. s Minutes - Parks, Recreation & approved Natural Resources Commission -4- August 16, 1982 Anderson suggested setting Thanksgiving as a date forthe lights-- if they aren't installed by then perhaps temporary lights should be considered. 3. Council Report of August 3, 1982 Lambert said there were no issues pertaining to this Commission. VI. OLD BUSINESS A. Franlo Road Sidewalk MOTION: Breitenstein moved to recommend to the Council approval for Staff to advertise and receive bids for the Franlo Road sidewalk. Friederichs seconded the motion and it carried unanimously. VII . NEW BUSINESS A. 1983 Budget Lambert reviewed the summary sheet dated August 13, 1982. Henoted the 1983 budget is about an 8% increase from last year (no salary increases appear on the budget) . CLambert reviewed each item and there was significant discussion on the Recreation Program. Staff is asking this Commission for some direction on the present policy. Should there be a maximum subsidy the City provides on each program? Which programs should pay for themselves and which should not? Should there be a "can't afford" clause (Anderson noted other community's say those on food stamps and special assistance are exempt from fees)? Lambert referred to the breakdown of the different programs and how much the net subsidies are, Summer Fun being the highest at $109.52/participant. Friederichs said it appears the "drop-in" programs cost the City too much and the programs that cost the least are the most well attended. The City should consider dropping the drop-in programs. Werts suggested a possibility might be to charge participants in summer Kids Korner program the same fee the winter participants which would make it self-supporting. Anderson said he definitely feels the City should not pay for the food in the Day Camp program (present cost per participant is $50.86) . Breitenstein suggested setting a maximum subsidy at $25.00/participant. Anderson said he doesn't feel qualified to recommend cutting any programs without specific recommendations from the Staff. Lambert said Staff will prepare recommendations and present them at the next meeting. s Minutes - Parks, Recreation & approved Natural Resources Commission -5- August 16, 1982 1 MOTION: Breitenstein moved to recommend to the Council approval of the 1983 Budget but requests the Council try the park ranger program for one year. Gonyea seconded the motion and it carried unanimously. B. Parking at Riley_Lake Park Jesse Schwartz said a resident told him: he felt there was not enough parking at the park for non-boat users. Lambert said the picnic/beach area is only 2 acres and the 24 parking spots available is adequate for a park of that size. He said at present there is no other place to put additional parking other than in the ballfield. Lambert said this is a controversial park because it is so popular and well attended. Hopefully the City can afford to expand the park and acquire more property in the future. C. Tree Program Anderson said he would like the City to investigate some sort of a { sign-up program for residents to have access to disgarded trees to be used for fire wood. He feels the City should have some sort of provision so a contractor does not come in a stack and burn trees as the incident on the Ring Road. VIII. ADJOURNMENT Kingrey moved to adjourn the meeting at 10:20 P.M. Breitenstein seconded the motion and it carried unanimously. i Respectfully submitted, Carrie Tietz Recording Secretary j 1 R I i AGENDA EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION MONDAY, AUGUST 30, 1982 7:30 P.M., CITY' HALL COMMISSION MEMBERS: Richard Anderson, chairperson; Pat Brietenstein, Marge Friederichs, Gary Gonyea, Marty Jessen, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF AUGUST 16, 1982 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners None B. Reports of Staff 7:35 1. Development Proposal - Northwestern National Bank. South VI. OLD BUSINESS None VII. NEW BUSINESS None 8:00 VIII. ADJOURNMENT I I APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, August 30, 1982 7:30 P.M. , CITY HALL COMMISSION MEMBERS PRESENT: Richard Anderson, chairperson; Pat Breitenstein, Gary Gonyea, Marty Jessen, Jerry Kingrey COMMISSION MEMBERS ABSENT: Marge Friederichs, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services OTHERS: Mark Weber, Eden Prairie News I. ROLL CALL The meeting was called to order at 7:30 P.M., by chairperson, Richard Anderson. II. APPROVAL OF AGENDA MOTION: Jessen moved to approve the Agenda and Breitenstein seconded the motion. It carried unanimously. III. MINUTES OF AUGUST 16, 1982 Change: P.3, para.2, line 1 - Delete the word "planned". (Kingrey) MOTION: Gonyea recommended the Minutes of August 16, 1982 be approved as amen�ced. Breitenstein seconded the motion and it carried unanimously. Jessen abstained. IV. PETITIONS, REQUESTS AND COMMUNICATIONS - None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - None B. Reports of Staff 1. Development Proposal - Northwestern National Bank South Walter Kluse of Northwestern National Bank was present to give a presentation of the proposal . He reviewed drawings of the site plan, utility plan, etc. He added that the bank hopes to be under construction as soon as approval is granted. The developer is proposing a temporary road if the Prairie Drive improvement does not occur before June of 1983. Minutes - Parks, Recreation & approved Natural Resources Commission -2- August 30, 1982 Anderson asked if there is a landscape plan showing the parking lot, etc. Kluse said they plan to present a landscape plan before building permit issuance but at present there is no plan. He noted that this building will be similar to several others in the Metro area and in all cases they have used extensive planting. MOTION: Kingrey moved to recommend approval of Northwestern National Bank South per Staff report of August 26, 1982. Gonyea seconded the motion and it carried unanimously. VI. OLD BUSINESS None VII. NEW BUSINESS None VIII. ADJOURNMENT Kingrey moved to adjourn the meeting at 8:05 p.m. The motion was seconded and passed. Respectfully submitted, Carrie Tietz Recording Secretary i I I