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Parks and Recreation - 04/19/1982 1982 APRIL 5 . 19 MINUTES CITY OF EDEN PRAIRIE a AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, APRIL 5, 1982 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Richard Anderson, chairperson; Austin Boulay, Pat Breitenstein, Marge Friederichs, Marty Jessen, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Robert A. Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF MARCH 15, 1982 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS ( A. Reports of Commissioners - None B. Reports of Staff 1. Development Proposals 7:35 a. Pax Christi 8:20 2. 1981-82 Skating Season 8:25 3. Grill House Restoration 8:30 4. Tree Information Booklet 8:35 S. Bids on Mowers 8:40 6. Council Report 3/16/82 VI. OLD BUSINESS 8:45 A. Staring Lake Park Shelter 9:00 B. Park Use Ordinance Proposed Amendments 9:10 C. Community Center Policies t, a. Racquetball Court Fees b. Use of Meeting Rooms C. Foreign Exchange Student Memberships . . 11 Eden Prairie Parks, Recreation -2- April 5, 1982 / and Natural Resources Commission VII. NEW BUSINESS 9:30 A. LAWCON/LCMR Grant Application 1983 9:40 B. Camp Indian Chief 9:50 VIII. ADJOURNMENT i I I ' APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, APRIL 5, 1982 7:30 P.M. , CITY HALL COMMISSION MEMBERS PRESENT: Austin Boulay, Marge Friederichs, Jerry Kingrey, Jesse Schartz COMMISSION MCi4BERS ABSENT: Richard Anderson, chairperson; Pat Breitenstein, Marty Jessen C9,44ISSION STAFF: Robert A. Lambert, Director of Community Services OTHERS PRESENT: Mark Weber, Eden Prairie News I. ROLL CALL w Acting chairperson Jerry Kingrey called the meeting to order at 7:35 P.M. II. APPROVAL OF AGENDA Lambert added the following to the Agenda: III.A. Minutes of Joint Meeting March 2, 1982. MOTION: Boulay recommended approval of the Agenda with the requested acTE ion. Friederichs seconded the motion and it carried unanimously. III. MINUTES OF MARCH 15, 1982 MOTION: Schwartz recommended to approve the Minutes as published. Boulay seconded the motion and it carried unanimously. A. MINUTES OF MARCH 2, 1982 - JOINT MEETING MOTION: Friederichs recommended the Minutes be approved as published. Boulay seconded the motion and it carried unanimously. IV. PETITIONS, REQUESTS AND COMMUNICATIONS - None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - None B. Reports of Staff 1. Development Proposals a. Pax Christi Jim Hill and Dick Ferrick were present on behalf of the developer. Hill expressed the request of the developer as PUD concept approval and preliminary plat approval for church, Minutes - Parks, Recreation approved Natural Resources Commission -2- April 5, 1982 1, multi-family and open space use. The property is located north of County Road 1, east of Creekwood and Eden Prairie Cemetery. Hill described the site as being divided into 3 parcels. The front parcel (adjacent to County Road 1) is the church site, the middle parcel is for multi-family use, and the back parcel for open space. Hill noted that the Planning Commission approved the concept but not the preliminary plat because the site plan was incomplete. Hill said the developer is requesting moving the marsh area in the middle parcel (approximately 1 acre) to the north parcel, to allow a higher density of condominium use. If the DNR and the City are not in favor of that plan, the developer would like to move the marsh slightly to the west. The planner is asking for 130 units of condominiums and the Planning Commission/Staff suggested 78. Lambert said he disagrees with allowing density transfer from church to residential. Also, he would follow the recommendation of the Planning Staff and Commission except for the cash park fees. Lambert said with no density transfer from the 12 acre church site, this property would only be allowed 52 units, and 52 units may not fit on this difficult site. Lambert also expressed concern with the proposed crossing of Homeward Hills Road at the creek. He feels the shortest possible route across the creek is best. Lambert said he feels the west portion of Lot 2 should be preserved for public use. It would also provide a buffer between single family and proposed multi family development. He further explained that if final Council approval allows the City to retain the west part of Lot 2, no cash park fees would be assessed to the residential development on the east part of Lot 2. Schwartz suggested the developer grant the City an easement across the west side of Lot 2 for park access by Creekwood residents. In this arrangement the owner would maintain ownership of the entire Lot 2. Hill and Ferrick said the owner can accept a density of 78 units of multi-family on Lot 2. Also, he feels the church would grant an easement to Creekwood residents desiring access to the park. They emphasized that the developer and the church are very anxious to work out an acceptable arrangement for both parties. i i Minutes - Parks, Recreation & approved Natural Resources Commission -3- April 5, 1982 Lambert said his views on the City retaining the west portion of Lot 2 is a reflection of the desires expressed by Creekwood residents about one year ago. The people were concerned that the wetland and hill be preserved for park access. Hill said. the owner would prefer to own the wetland if moved slightly west to ensure control of the area, but they would agree to granting an easement for park access. MOTION: Schwartz moved to recommend approval of the Pax CiC risti development proposal subject to the following: The Owner grant the City an easement on the westerly 50 feet of Lot 2 for park access, movement of the wetland on Lot 2 per DNR approval, City receive cash park fees on the multi- family units, Staff and owner negotiate proper alignment of Homeward Hills Road, and the other recommendations per Staff Report (Planning Commission) . Friederichs seconded the motion and it carried 3-1 (Boulay opposed) . MOTION: Schwartz moved to recommend the City explore the va ue of Lot 2 for purchase as further development of existing park land, and that the City explore any funds which might be available for said purchase. Boulay seconded the motion and it carried unanimously. 2. 1981-82 Skating Season Lambert referred to this as an information item and referred Commission members to Staff Report by Sandy Werts. 3. Grill House Restoration Lambert referred to this as an information item. He noted that the Council approved up to $15,000 to repair the roof on the Grill House. Low bid was from Craig Hill at $9,503.00. 4. Tree Information Booklet Lambert referred to Staff Memo of March 31, 1982, by City Forester Stuart A. Fox. MOTION: Friederichs moved to recommend approval of the Tree Information Booklet and that Staff proceed with Arbor Day plans as proposed. Schwartz seconded the motion and it carried unanimously. S. Bids on Mowers ( MOTION: Boulay moved to recommend approval of the purchase of two Toro Groundsmasters per Staff recommendation. Schwartz seconded the motion and it carried unanimously. Minutes - Parks, Recreation U approved Natural Resources Commission -4- April 5, 1982 c- 6. Council Report 3/16/82 I Lambert reported the following: • Council approved authorization to prepare plans and specs for two tennis courts and a multi use court at Staring Lake Park, and two tennis courts at Hidden Ponds Park. * Approved removal of Schaitberger House * Approved this Commission's recommendation on policy for racquetball leagues at the Community Center. * Approved low bid for Staring Lake Park Shelter--requested Staff to negotiate with builder on deduct for changing siding. * Approved $15,000 of CDBG funds for roof at Grill House. VI. OLD BUSINESS A. Staring Lake Park Shelter MOTION: Boulay moved to recommend approval of Staring Lake Park Shelter per Staff recommendation. Friederichs seconded the motion' and it carried unanimously. B. Park Use Ordinance Proposed Amendments Lambert asked the Commission if they wanted to recommend a Park Use Ordinance amendment to reflect their concern for City tennis courts being used for lessons by private instructors. Also, Lambert said the City had someone interested in operating a private concession wagon in Round Lake Park this summer. The City has invested a substantial amount of money in constructing the concession stand at Round Lake Park, and Staff would like the Commission to consider whether or not private vendors should be allowed to sell in the park. If private vendors are allowed in some parks, thought should be given to a license fee or a fee based on percentage of sales. Kingrey expressed concern whether an amendment is necessary to control private vendors in City parks. He questioned whether the City couldn't just refuse to allow them in certain cases, but Lambert said nothing could be enforced without an ordinance. MOTION: Boulay moved to recommend the City not allow private instructors to give tennis lessons on City courts. Friederichs / seconded the motion and it carried unanimously. i ...._....._._._ .. 1.. I , Minutes - Parks, Recreation & approved Natural Resources Commission -5- April 5, 1982 MOTION: Friederichs moved to recommend the item of private vendors ty parks be tabled until the next meeting. This would give Staff time to see what ordinances other communities have and how they have handled this issue. Schwartz seconded the motion and it carried unanimously. C. Community Center Policies a. Racquetball Court Fees Lambert reported that many Community Center members have said recently that there is no incentive to be a racquetball member under the present policy. After talking to several people, Lambert and Pappas are recommending policy changes as follows: - In lieu of an hourly rate an individual rate for one hour of court time as follows: Racquetball Members $2.25/Hour Non members who live or work in Eden Prairie $3.25/Hour Others who do not live or work in E.P. $4.00/Hour - Changing the 72 hour booking time to a 96 hour booking ( time and allowing the reservation of two court hours with a stipulation that two hours not be consecutive hours on the same day or for two consecutive days. MOTION: Schwartz moved to recommend approval of new Racquetball ourt ees per Staff recommendation. Friederichs seconded the motion and it carried unanimously. b. Use of Meeting Rooms MOTION: Boulay moved to recommend limiting reservation of meeting rooms to all groups to a 30 day period (no reservations would be accepted more than 30 days in advance of the requested date) and limiting non public service oriented groups to no more than one meeting every other month. Schwartz seconded the motion and it carried unanimously. c. Foreign Exchange Student Memberships MOTION: Friederichs moved to recommend the City offer a full mem ership to the Community Center for Eden Prairie foreign exchange students. Boulay seconded the motion and it carried unanimously. VII. NEW BUSINESS (,. A. LAIVCON/LQMR Grant Application 1983 MOTION: Schwartz moved to recommend approval of LAIVCON/LCMR Grant Application 1983 per Staff recommendation for Staring Lake Park. Friederichs seconded the motion and it carried unanimously. Minutes - Parks Recreation PP a roved � Natural Resources Commission -6- April 5, 1982 B. Camp Indian Chief Lambert reported that representatives of the Courty and MARC have met with Eden Prairie City staff to discuss the possibility of the County transferring title of the 80 acres of 'land adjacent to and west of Birch Island Park on the north shore of Birch Island Lake to the City and then the City entering into a long term lease agreement with MARC for approximately 20 acres of the site (Camp Indian Chief site) . Lambert reported that the major concern for the Parks, Recreation and Natural Resources Commission is that there would be a trail corridor going through the site. MOTION: Boulay moved to recommend approval of the City's negotiations t—oate on the site and follow Staff recommendations. Friederichs seconded the motion and it carried unanimously. VIII. ADJOURNMENT Friederichs moved to adjourn the meeting at 10:10 P.M. Schwartz seconded the motion. Respectfully submitted, Carrie Tietz Recording Secretary r AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, APRIL 19, 1982 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Richard Anderson, chairperson; Austin Boulay, Pat Breitenstein, Marge Friederichs, Marty Jessen, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Robert A. Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA V III. MINUTES OF APRIL 5, 1982 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS 1. A. Reports of Commissioners None B. Reports of Staff I. Development Proposals 7:35 a. Deer Creek 7:50 b. Lorence Addition 8:15 2. Community Center Report 8:20 3. Council Report - April 6, 1982 VI. OLD BUSINESS 8:25 A. Approval of Bids for Tennis Courts at Staring Lake. Park and Hidden Ponds Park VII. NEW BUSINESS None 8:30 VIII. ADJOURNMENT APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, APRIL 19, 1982 7:30 P.M. , CITY HALL CON4ISSION MEMBERS PRESENT: Richard Anderson, chairperson; Pat Breitenstein, Marge Friederichs, Marty Jessen (late, 7:40) , Jesse Schwartz COMMISSION MEMBERS ABSENT: Austin Boulay, Jerry Kingrey COMMISSION STAFF: Robert A. Lambert, Director of Community Services I. ROLL CALL The meeting was called to order at 7:35 P.M. , by chairperson Richard ti Anderson. II. APPROVAL OF AGENDA The following items were added: V.A.1. Meeting, Park Commission Chairpersons - Anderson VII.A. Jobs and Summer Recreation Program - Anderson MOTION: Breitenstein moved to recommend approval of Agenda with the a c�c Titions. Schwartz seconded the motion and it carried unanimously. III. MINUTES OF APRIL 5, 1982 MOTION: Friederichs moved to recommend approval of the Minutes of April 5, 1982 as published. Schwartz seconded the motion. The motion carried with Anderson and Breitenstein abstaining. IV. PETITIONS, REQUESTS AND COMMUNICATIONS - None V. RECO;MMRNDATIONS AND REPORTS A. Reports of Commissioners 1. Meeting - Park Commission Chairpersons R. Anderson reported that one month ago he met with 7 other Park Commission chairpersons from surrounding communities. On May 24, 1982, there will be a meeting with representatives from Chanhassen and Minnetonka to discuss "Trailways". Anderson requested Staff provide up to date report on status of relevant Eden Prairie trailways before this meeting. Anderson further reported that Eden Prairie will be host for the September meeting of this group of Park Commission chairpersons. i Minutes - Parks, Recreation approved Natural Resources Commission -2- April 19. 1982 B. Reports of Staff 1. Development Proposals a. Deer Creek Lambert reported there were no significant park issues in this proposal so the proponent was not asked to be present at this meeting. Anderson asked what the responsibility of the owner is in terms of the type 3 wetlands on this site. Can grass clippings and leaves be dumped in wetland for example? Lambert said the Owner must maintain the wetland (control w erosion, etc.) . The City has no ordinance to cover dumping of grass clippings, etc. MOTION: Jessen recommended approval of Deer Creek Development proposal per Staff recommendation. Breitenstein seconded the motion and it carried unanimously. b. Lorence Addition Lambert introduced Don Peterson, present on behalf of the proponent K. P. Properties, Inc. Peterson located this single family and multi-family residential project south of Valley View Road, northwest of Round Lake Park, north of Round Lake Estates 2nd Addition. Peterson said the northeastern portion of the site will be used for multi family residential and the southern part for single family. The single family homes are planned to be priced from $65,000, with lot sizes a minimum of 75' x 1301 . The developer has discussed the plans with T&E Construction (Eden Prairie firm) and feels they do quality construction. The developer plans to do extensive landscaping and berms to buffer single family from multi family. Peterson said if a tot lot is required, the developer recommends it be put on the southwestern edge of the multi family units rather than across Hames Way on the western portion of Round Lake Park. He stated that there is a holding pond of approxi- mately 4 feet in depth on -that end of Round Lake Park, and it could be dangerous to have a tot lot nearby. Lambert said that the western portion of Round Lake Park is presently mowed a few times a year, but he recommended it be maintained further with perhaps an open play area and a totlot to serve the neighborhood park needs of the residential develop- ments west of Round Lake. Minutes - Parks, Recreation v approved Natural Resources Commission -3- April 19, 1982 Lambert feels the developer should be aware that if the tot lot is put near the multi family location, there could be complaints due to the close proximity to neighbors--the City had this experience on another site and ended up removing the tot lot. Jessen and Anderson questioned whether a sidewalk is necessary on Park Place. Eliminating that sidewalk would help keep cost of homes down. Lambert said a sidewalk along Park Place is consistent with City policy and follows Staff recommendation. MOTION: Breitenstein moved to recommend approval of Lorence AcTcTition per Staff report including a tot lot either on development property or City property. Friederichs seconded the motion and it carried unanimously. 2. Community Center Report Lambert referred to this as an information item only. 3. Council Report - April 6, 1982 Lambert reported the following: l - Approved racquetball court fees, meeting room and exchange student recommendations. - Approved Grill House roof - Approved Staring Lake Park Shelter (use 4x8 sheets) - Approved LAWCON funds for Staring Lake Park VI. OLD BUSINESS A. Approval of Bids for Tennis Courts at Staring Lake Park and Hidden Ponds Par MOTION: Breitenstein moved to recommend approval of Tennis Courts per to recommendation. Jessen seconded the motion and it carried unanimously. VIT. NEW BUSINESS A. Jobs and Summer Recreation Program Anderson asked what the status of the summer recreation program is because of the cutbacks on summer school program. Has the City cut back on jobs? Lambert said the City has already cut back 7%--the only way to provide more jobs is higher fees. The City is looking forward to a good summer recreation program. Minutes - Parks, Recreation approved Natural Resources Commission -4- April 19, 1982 i i VI I I. ADJOURNNENT MOTION: Friederichs moved to adjourn the meeting at 8:45 P.M. Jessen , secon d the motion. Respectfully submitted, Carrie Tietz Recording Secretary I 1 ,