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Parks and Recreation - 03/15/1982 f 1982 MARCH 1 , 15 MINUTES CITY OF EDEN PRAIRIE AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MARCH 1, 1982 7:30 P.M., CITY HALL COMMISSION STAFF: Richard Anderson, Chairperson; Austin Boulay, Pat Breitenstein, Marge Friederichs, { Marty Jessen, Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF FEBRUARY 1, 1982 a IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Appointments of Commission Members for New Terms y B. Letter on Tennis Court Use From Dr. 4 Mrs. Eugene Davis j ci V. RECOMMENDATIONS AND REPORTS A. Election of Commission Officers B. Reports of Staff 7:40 1. Development Proposals - Lake Eden Carriage Homes 8:00 2. Arbor Day Celebration 1 8:05 3. Council Report - Feb. 2 Feb. 16 VI. OLD BUSINESS 8:10 A. Red Rock Lake Access a. Summary Report of Lake Study Committee J b. Survey Results of Lakeshore Property Owners c. Review of Concept Plans for Two Proposed Lake Access Sites VII. NEW BUSINESS 8:30 A. MRPA Athletics and the MRSF 8:45 B. Community Development Block Grant Funds for 1982 9:00 C. Policy on Racquetball Leagues + 9:15 VIII. ADJOURNMENT 4PPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MARCH 1 , 1982 7:30 P.M. , CITY HALL COMMISSION MEMBERS PRESENT: Richard Anderson, chairperson (late, 7:40) ; Austin Boulay, Pat Breitenstein, Marge Friederichs, Marty Jessen, Jerry Kingrey COMMISSION MEMBERS ABSENT: Jesse Schwartz COMMISSION STAFF: Robert A. Lambert, Director of Community Services t OTHERS PRESENT: Mark Weber, E. P. News I . ROLL CALL The meeting was called to order by Pat Brietenstein at 7:33 P.m. II . APPROVAL OF AGENDA MOTION: Jessen moved to approve the agenda as published. Friederichs seconded the motion and it carried unanimously. III . MINUTES OF FEBRUARY 1 , 1982 CMOTION: Kingrey moved to approve the Minutes as published. Jessen seconded the motion and it carried unanimously. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Appointments of Commission Members for New Terms. p Lambert referred to this as an information item only. B. Letter on Tennis Court Use from Dr. & Mrs. Eugene Davis Dr. Davis was present and is asking that the Commission consider adult ? � preference on the tennis courts after 5:00 p.m. June through August. He suggests that a rule to this effect be added to the permanent sign at the tennis courts. Lambert said he is not aware that this is a serious problem as yet. MOTION: Jessen moved to recommend that the City not put into effect adult preference at this point. However, it is recommended that the park ordinance be amended to prohibit private tennis lessons on City courts. Jessen moved to approve signs and to add tennis lessons pending approval of change in the ordinance: Boulay seconded the motion and it carried unanimously. ( The meeting was turned over to chairperson Dick Anderson at this time. I, Minutes - Parks, Recreation approved Natural Resources Commission -2- 1 March, 1982 C V. RECOMMENDATIONS AND REPORTS A. Election of Commission Officers Breitenstein nominated Richard Anderson for chairperson. MOTION: Jessen moved to close nominations for chairperson. Boulay seconded the motion. The motion carried unanimously and Anderson will be the chairperson. Jessen nominated Pat Breitenstein for vice chairperson. MOTION: Jessen moved to close nominations for vice chairperson. Boulay seconded the motion. The motion carried unanimously and Breitenstein is the new vice chairperson. B. Reports of Staff 1 . Development Proposals - Lake Eden Carriage Homes Steve Ryan was present representing the developer, Zachman Homes, Inc. The developer is requesting PUD approval and rezoning from rural to RM2.5. The proposal is for 64 units of 8-8 unit condominiums on 8.7 acres north of Anderson Lakes Parkway and east of Darnel Rd. Ryan said the plan uses extensive berming and landscaping to screen the development from adjacent single family homes. The grading includes some cut and reusing the fill in the southeast part of the site. Kingrey expressed concern that the on-going maintenance of the trees be carried out by the owner. Ryan and Lambert assured him that this is covered in a bonding procedure. Also said he feels a tot lot should not be required on this site. Lambert said the only park issue with this development is an 8' bike trail along Anderson Lakes Parkway to the school property to the east. MOTION: Breitenstein recommended approval of the Lake Eden Carriage Homes per Staff recommendations. Boulay seconded the motion and it carried unanimously. 2. Arbor Day Celebration Lambert reported that City Forester Stu Fox is asking the Commission to make recommendations and/or offer their preference on how Arbor Day should be observed in the City. Jessen said he likes Fox's ideas for planting a large shade tree, preparation of a tree care booklet for use by residents, and conducting a tree planting seminar with a film. Minutes - Parks, Recreation & approved Natural Resources Commission -3- March 1 , 1982 Kingrey said he is in favor of conducting planting ceremonies at the grade schools during May to commemorate the 100th anniversary of Arbor Day in schools. Anderson also expressed a desire to emphasize Arbor Day in the schools, and incorporate a wide scale planting program that perhaps would start out small this year but become larger each year. 3. Council Report - Feb. 2 E Feb. 16 February 2, 1982: - public hearing for diseased elm trees - adopted Comprehensive Guide Plan February 16, 1982: no report f VI . OLD BUSINESS A. Red Rock Lake Access Lambert reported on the survey results of lakeshore residents and referred to Staff Memo of February 24, 1982. Chairman Dick Anderson opened up discussion of the lake access sites to the audience. Resident Len Helfand, 15476 Village Woods Drive, said he is the closest resident to the northern access site. He expressed strong opposition to the northern site as lake access to Red Rock Lake saying it will invite late night use of the park, motor cycles, etc. Helfand also asked why he did not receive an official letter from the City prior to this meeting as to the sites being considered for public access. Resident Ed Leipold, 15466 Village Woods Drive, expressed very strong opposition to the northern public access site also. He said the residents of Village Woods Drive bought their lots because of the privacy and the land adjacent was zoned single family. There is a great deal of wildlife in this area which he believes will be driven away with a park. Leipold suggested putting the park and access along the south shore of the lake where lots will be sold knowing there is a park and would not be infringing upon existing homeowners. He also voiced dissatisfaction at not receiving notice of the January 18, 1982 meeting on this issue. Lambert said several hundred notices announcing the January 18, 1982 C/ meeting were sent out to everyone within expanded boundaries of . Red Rock Lake. This definitely included Village Woods Drive. I ; i Minutes - Parks, Recreation r; approved Natural Resources Commission -4- March 1 , 1982 C Ronald Rasmussen, 15436 Village Woods Drive, said park development will disturb the plentiful wildlife in the area. He further said that proper environmental work such as an Environmental Impact Statement should be done before a park is planned. Dave Hoel , 15451 Village Woods Drive asked why this lake has to be made into a good fishing lake as there are so many other places people can fish within walking distance of Red Rock Lake. Anderson thanked the residents for their comments and appreciated their concern. MOTION: Kingrey moved to table this issue until Staff receives information from the real estate representative of the developer on � . the north end of Red Rock Lake. Also, in the future the City make every attempt not only to notify lakeshore owners of meetings scheduled, but those that abut the lake. Jessen seconded the motion and it carried unanimously. VII . NEW BUSIIJESS A. MRPA Athletics and the MRSF Lambert reported that past Athletic Coordinator of the MRPA, has formed a new organization, the MRSF, that proposes to be a new sports federation in Minnesota that would be able to do a better job of providing a State wide sports program than the MRPA. He noted that the MRSF is sanctioned by the ASA. There is now a choice of organizations that the City can belong to and Staff is recommending the City stay with the MRPA. Lambert said the MRPA has done a fine job in the past and there is no reason to change. MOTION: Kingrey moved to recommend the City give its full support to the MRPA. Breitenstein seconded the motion and it carried unanimously. i B. Community Development Block Grant Funds for 1982 Lambert reported that the City anticipates receiving approximately $66,000 for the year 1982-1983 in Community Development Block Grant funds. The Council would like each Commission 's recommendations on how these funds might be spent. Suggestions so far by other Commissions have been to restore the Cummins-Grill house in Staring Lake Park, and the other to bank the funds for land acquisition to secure elderly housing with some funds going to make necessary energy efficiency improvements to the Senior Center. Jessen expressed interest in restoring the Cummins-Grill House. Total restoration would require $150,000, so perhaps the Block Grant funds C. could be used as matching funds for a City fundraiser. Minutes - Parks, Recreation & • approved f Natural Resources Commission -5- March 1 , 1982 1 Kingrey said he would like to see the money banked for elderly housing. He feels the only way the City will be able to afford the housing is if it keeps saving for it. If restoration of the Grill House is a use for this year, however, he suggested matching funds 2-1 instead of MOTION: Kingrey moved to recommend the Community Development Block Grant Funds for 1982 be matched 2(private) - l (City) in a fund raising effort up to an amount of $50,000, for restoration of the Cummins- Grill House. The balance would be banked for senior citizen housing. Jessen seconded the motion and it carried unanimously. C. Policy on Racquetball Leagues Lambert referred to Staff Memo of February 25, 1982, wherein the Jaycee Women of Eden Prairie requested to set up a ten week racquetball league at the Eden Prairie Community Center. Anderson feels as long as the Jaycee Women is a private organization it is unfair to allow them to reserve time. He feels this should apply to any private groups. MOTION: Friederichs moved to recommend Staff be directed to make a time analysis on the use of racquetball courts at the Community Center to determine whether leagues set up by the City could be used. The leagues would be set up and run by the City only if space allowed, and on a first come first served basis. Jessen seconded the motion and it carried unanimously. Vill . ADJOURNMENT Breitenstein moved to adjourn the meeting at 10:00 P.M. Frederichs seconded the motion. Respectfully submitted, Carrie Tietz Recording Secretary I AGENDA ( • EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MARCH 15, 1982 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Richard Anderson, chairperson; Austin Boulay, Pat Breitenstein, Marge Friederichs, Marty Jessen, Jerry Kingrey, Jesse Schwartz i COMMISSION STAFF: Robert A. Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I . ROLL CALL i II. APPROVAL OF AGENDA i 7:35 III. MINUTES OF MARCH 1, 1982 MINUTES OF FEBRUARY 16, 1982 JOINT MEETING IV. PETITIONS, REQUESTS AND COMMUNICATIONS None C V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - none B. Reports of Staff 1. Development Proposals 7:40 a. City West 7:45 b. Sheraton Inn 7:50 2. City Council Minutes of March 2, 1982 VI. OLD BUSINESS 7:55 A. Staring Lake Park Shelter Bids 8:05 B. Removal of Schaitberger House -- i VII . NEW BUSINESS I 8:10 A. Request Authorization to Prepare Plans. and Specifications for aids for Construction of 2 Tennis Courts and Multi-Use I Court at Staring lake Park and Hidden Ponds Park �. 8:20 B. Change Order - Community Center i 8:30 VIII. ADJOURNMENT APPROVED MINUTES (\ EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MARCH 15, 1982 7:30 P.M. , CITY HALL COTvMISSION MEMBERS PRESENT: Richard Anderson, chairperson; Austin Boulay, Pat Breitenstein, Marge Friederichs (late, 7:35) Marty Jessen, Jesse Schwartz COM4ISSION MEMBERS ABSENT: Jerry Kingrey COMMISSION STAFF: Robert A. Lambert, Director of Community Services I. ROLL CALL Chairperson Richard Anderson called the meeting to order at 7:30 P.M. II. APPROVAL OF AGENDA Jessen requested the park business be carried out first as he has to leave the meeting early. MOTION: Brietenstein moved to change the order of Agenda items per Jessen's request. Boulay seconded the motion and it carried unanimously. III. MINUTES OF MARCH 1, 1982 MOTION: Jessen moved to approve the Minutes as published. Breitenstein seconded the motion and it carried unanimously. MINUTES OF FEBRUARY 16, 1982 MOTION: Breitenstein moved to approve the Minutes as published. Jessen se—co ed the motion and it carried unanimously. IV. PETITIONS, REQUESTS AND C0114MUNICATIONS - None VI. OI.D BUSINESS A. Staring Lake Park Shelter Bids Lambert referred to Staff Memo of March 11, 1982, noting that the low bid for the Staring Lake Park Shelter is $74,673 and the budget for the park shelter is $60,000. After discussing the bids with the architect, Staff feels the base bid could be reduced by about $10,000 by lowering and redesigning the roof structure of the facility and changing some of the interior materials. Jessen said he is not in favor of changing the tongue and groove ceiling to plywood, feeling it would cheapen the structure. MOTION: Jessen moved to recommend accepting Staff recommendations oor the Staring Lake Park Shelter with the reservation not to cheapen the materials to where the building is unattractive. Also to reject bids, make the design changes and rebid trying to attract local contractors. Breitenstein seconded the motion and it carried unanimously. l Minutes - Parks, Recreation F, . .approved. Natural Resources Commission -2- March 15, 1982 B. Removal of Schaitberger House/Wineberg House Lambert said. Staff is suggesting the Schaitberger house either be bulldozed or burned for practice by the fire department within the next month or two so the City can begin work on the park. MOTION: Breitenstein moved to recommend awarding the bid for purchase an removal of the Wineberg House to Richard Crandell (low bidder) , and the Schaitberger House be burned for fire training within the next 12 months or be torn down. Schwartz seconded the motion and it carried unanimously. VII. NEW BUSINESS A. Request Authorization to Prepare Plans and Specifications for Bids for Construction of 2 Tennis Courts an Multi-Use Court at StaringLake Par an I•Ii en Pon s Par MOTION: Jessen moved to recommend approval to proceed with plans an —specifications and receive bids for construction of two tennis courts and a multi-use court at Staring Lake Community Park and one tennis court and a multi-use court at Hidden Ponds Neighborhood Park. Breitenstein seconded the motion and it carried unanimously. B. Change Order - Community Center MOTION: Breitenstein moved to recommend approval of the Change Or ers for the Community Center per Staff recommendation. Boulay seconded the motion and it carried unanimously. Jessen asked how the memberships are going for the Community Center. Lambert said Staff is estimating being close to the $50,000 projection as it looks now. Staff will update this Commission on Community Center activities at the next meeting, including lessons, registration, etc. Marty Jessen left the meeting at this time (8:05 P.M.) . V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - None B. Reports of Staff a. City West Lambert referred to this as an information item as this proposed development appears to address all of the Commission issues approved during the PUD review, i.e. trails, preservation of significant oak trees and reduction of massive grading. Minutes - Parks, Recreation $ approved Natural Resources Commission -3- March 15, 1982 r' i b. Sheraton Inn John Shardlow was present on behalf of the developer. He informed the Commission of the extensive planting plan around the hotel and adjacent parking. Many trees of the 15 foot variety are planned (oaks, Austrian pine and evergreens) . Anderson expressed concern that the runoff from the parking lots of the hotel may have a negative effect on Lake Idlewild. He further said he would not like to see this lake turn into a marsh due to poor planning of the runoff system. Lambert said the City will not allow any runoff without a settling system, either a sump system or ponding system. Lambert said he will put this issue on the agenda as soon as he receives a report from the DNR on the status of Lake Idlewild. 2. City Council Minutes of March 2, 1982 Lambert reported that there were no items of specific concern to the Parks, Recreation and Natural Resources Commission other than the report on the development of the Public Safety Department plans and ; the Park Maintenance and Public Works Garage plans(Staff Demo of March 11, 1982) . VIII. ADJOURNMENT MOTION: Schwartz moved to adjourn the meeting at 8:35 P.M. Friederichs seconded the motion. Respectfully submitted, Carrie Tietz Recording Secretary .. ... ... .. ..- ....;-.. ..tip. \\. .