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Parks and Recreation - 08/17/1981 1981 i AUGUST 3 , 17 MINUTES CITY OF EDEN PRAIRIE AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 3, 1981 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Richard Anderson, chairperson; Pat Breitenstein, Marge Friederichs, Marty Jessen, Jerry Kingrey, Jesse Schwartz, Larry VanMeter APPROX. TIME to BEGIN ITEM 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF JULY 20, 1981 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Letter from Phillip Renslow EPFA V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners - none B. Reports of Staff 1. Development Proposals 7:40 a. Edenvale 14 Addition 7:55 b. Bryant Lake Condominiums 8:30 c. Creek Ridge Estates 8:40 2. Change Order for Round Lake Park Shelter 8:45 3. Change Order for Community Center 8:50 4. Award Bids for Grading Staring Lake Park & Red Rock Park 8:55 5. Award Bids for Round Lake Irrigation System 9:00 6. Extension of Bid Period on Round Lake Play Equipment 9:05 7. Council Report of July 21 and July 27 i VI. OLD BUSINESS 9:10 A. Proposed Policy on Level of Service for Maintenance of Parks VII. NEW BUSINESS 9:25 A. Creekwood Tennis Court/Multi-use Court 9:30 VIII. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS RECREATION AND NATURAL RESOURCES COMMISSION Monday, August 3, 1981 7: 30 P.M. City Hall COMMISSION MEMBERS PRESENT: Richard Anderson, chairperson; Pat r' Breitenstein, Marge F±-iederichs, Jerry Kingrey, Marty Jessen, Jesse Schwartz ] COMMISSION MEMBERS ABSENT: Larry VanMeter COMMISSION STAFF: Robert A. Lambert, Director of Community Services I OTHERS PRESENT: Mark Weber, Eden Prairie Community News I. ROLL CALL The meeting was called to order at 7: 30 Pm, by Richard Anderson, Chairperson. II. APPROVAL OF AGENDA Jessen moved to approve the Agenda as published. Breitenstein seconded, and the motion carried an.imously. III . MINUTES OF JULY 20, 1981 The following corrections were requested: pg. 2, para. 5, delete "directed"; add "moved to amend the motion asking" before "Staff". pg. 2, para. 6, change "VOTE ON MOTION" to read "AMENDED MOTION PASSED UNANIMOUSLY. MOTION: Breitenstein moved to accept the Minutes of July 20, 1981 as corrected, seconded by Schwartz. Motion carried, Anderson abstaining.. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Letter from Phillip Renslow EPFA Community Director Lambert informed the Commission of the results of -the direction given the Staff from the previous meeting. He explained that none of the cities consulted provided insurance coverage for athletic associations. Kingrey commented that in the face of the information given, the City of Eden Prairie should not become involved in paying insurance for any of the organizations. He feels -the groups can deal with the question within their organization. MOTION: Kingrey moved to accept the Memo of July 29, 1981 for our file, and reject the request from the EPFA asking the City to provide insurance coverage for that organization. Jessen seconded and the motion carried unanimously. C Minutes - Parks, Recreation & approved Natural Resources Commission - 2 - Aug. 3, 1981 V. RECOMMENDATIONS AND REPORTS CA. Reports of Commissioners - none B. Reports of Staff 1 . Development 'Proposals a. Edenvale 14 Addition Lambert explained the background of the proposal, referring to the Planning Staff Report and actions by the Planning Commission. Mr. Krier , Westwood Planning Consultant, representing Edenvale and Equitable Life, assured the Commission that they intended to conform to the plans and what was good for the community. He answered questions from the Commission regarding the Kurtz Lane connection, grading and types of homes proposed. Lambert pointed out that the grading of the wooded area would be significant in the proposal, as this is a difficult site to develop. Anderson expressed concern for the additional traffic on Valley View Road that would occur from this development. `- MOTION: Jessen moved to recommend to the City Council approval of -the plan as per the Planning Staff Report of June 18, 1981 and the committments made by Equitable Life as per the memo of July 28, 1981 , including the addition as outlined in Memo of July 30, 1981 from Community Services Staff. Kingrey seconded the motion. DISCUSSION: rier questioned the trail committment as stated in Motion. He explained that Equitable petitioned the City to assess these trails against all property, and the City accepted the petition. Jessen asked who would be assessed? Lambert responded that the assessments would be against the remaining undeveloped property. Jessen request the following amendment be added to the Motion.. AMENDMENT: If the City proceeds with the petition by Equitable Live to assess discussed trails against all undeveloped property, 'the additional clause from Memo of July 30, '1981 will be unnecessary. Kingrey seconded. VOTE ON MOTION: Amended motion passed, Freideric.hs abstaining. r Parks, Recreation & approved Natural Resources Commission - 3 - Aug. 3, 1981 V.B. 1 . b. Bryant Lake Condominiums Mr. John Yuban, Metram Properties, was present to give a brief presentation on the Bryant Lake Condominiums. Kingrey suggested that since the Hennepin County Park Reserve District has publicly stated their intention to initiate con- demnation proceedings against this property, it may be wiser to continue this item until more is known about the County' s intentions. Yuban responded that to their knowledge, the County has had this intention for some time. He explained that he felt -there were many ways -that park development could occur on this property, and still have room for some cluster development. They were willing to wait a while longer. Lambert explained -the City's past plan regarding this property. The City presently wants to buy the entire piece for park develop- " ment. Anderson questioned the status of Metro funding at this time. Lambert responded that the have p y presently approved their new budget, containing their capital improvement program. $500,000 is included in the budget for the purchase of this property, which may buy a good portion of it. He feels since they do have ( money in their budget, they are serious about the park development. Anderson asked what the obligation of this Commission is to this proposal. Lambert responded that the Ordinance states that when a developer comes in with a request to platt a piece of property which is within a proposed park, the governmental agency has 90 days to negotiate that parcel. If the agency doesn't negotiate the land, it comes back to the Commission, which would have to take action on the merit of the plan. He feels the best use for this �roper'ty is for regional park, and there is no justification for 3F units per acre density when all other development on the lake is 1 acre or better. l MOTION: Breitenstein moved to recommend that the Parks, Recreation & Natural Resources Commission continue this item and forward the 7/30 report, as well as Planning Staff Report and Development Proposal to the Hennepin County Park Reserve District with the recommendation that the Park Reserve District negot:i_ate for acquisition or an option on this property. Schwartz seconded, motion carried, with Jessen abstaining. c. Creek Ridge Estates i Mr. Gene Ernst, representing the developer, Brian Gensmer, presented aerial photos of the property and answered questions. i r _ Minutes - Parks, Recreation & .approved Natural Resources Commission -- 4 - Aug. 3, 1981 c. Creek Ridge Estates (continued) Kingrey expressed concern with City control if -the owners decide to subdivide after a period of time. Gensmer responded that the homeswill be very expensive, and he does not feel that any of the owners will want to subdivide. Jessen questioned the proposed dedication. Lambert explained that the portion dedicated would be in the form of a recreational scenic easement and would stay in the ownership of the developer, but the City has control over what cannot be done on this land. The cash park fee would also be required, since the dedication was basically unbuildable land. MOTION: Jessen moved approval of this proposal as per the Planning Staff Report; Planning Commission Amendment; dedication of outlot as described on plat map; the conservancy scenic easement be placed on the land as also described on plat map; and that the cash park fee be paid at the time of building permit. Freiderichs seconded, motion carried unanimously. 2 . Change Order for Round Lake Park Shelter MOTION : Jessen moved approval of Change Order for Round bake Park Shelter, seconded by Kingrey. Motion carried unanimously. 3. Change Order for Community Center MOTION: Breitenstein recommended approval of change order for Community Center, seconded by Schwartz. Motion carried unanimously. 4 . Award Bids for Grading Staring Lake Park & Red Rock Park MOTION: Kingrey moved approval of the Award Bids .f or _grading Staring Lake and Red Rock Park, Schwartz seconded, motion carried, with Schwartz abstaining. 5. Award Bids for Round Lake Irrigation System MOTION: Kingrey moved approval of the Award Bid to Aqua Engineering, subject to legal approval of the bid, seconded by Schwartz. Motion carried, Schwartz abstaining. 6. Extension of Bid Period on Round Lake Play Equipment MOTION: Jessen moved approval of extension of Bid Period on Round Lake Play Equipment, seconded by Breitenstein. Motion carried unanimously. 7. Council Report of July 21 and July 27 July21 - Approved Flying Cloud ballfield road access. Tour of Community Center. Requested walkway to the Senior Citizen Gazebo. Minutes - Parks, Recreation & approved Natural Resources Commission - 5 - Aug. 3, 1981 7. Council Report (continued) July 27 - Special meeting - Grill Cummins House, Council approved well and electricity. He explained they would put in park size well, rather than house - to be used in future for ballfield and nursery irrigation. VI . OLD BUSINESS A. Proposed Policy on Level of Service for Maintenance of ?arks Commissioners reviewed draft and suggested changes. Updated draft to be prepared by Lambert and brought back to the Commission. VII. NEW BUSINESS A. Creekwood Tennis Court/Multi-use Court MOTION: Breitenstein moved approval for the Creekwood Tennis Court/Multi-use Court, seconded by Freiderichs. Motion carried unanimously. VIII. ADJOURNMENT MOTION: Breitenstein moved to adjourn at 10:00 P.M. , seconded by Kingrey. Motion carried unanimously. Respectfully submitted, Donna Stanley Recording Secretary i I AGENDA f EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION ` MONDAY, AUGUST 17, 1981 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Richard Anderson, chairperson; Pat Breitenstein, Marge Frederichs, Marty Jessen,Jerry Kingrey, Jesse Schwartz COMMISSION STAFF: Bob Lambert, Director of Community Services Approx. Time to , Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF AUGUST 3, 1981 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Foxjet Swim Club Proposal - Bruce Telander & Gary Gandrud V. RECOMMENDATIONS AND REPORTS 1. Development Proposals ( 7:50 a. Sundquist Addition 8:05 b. Autumn Woods 8:30 C. City West 9:00 2. Request Authorization for Bidding Flying Cloud Concession 9:05 3. Accepting Bids on Playground Structure at Round Lake Park 9:10 4. Council Report VI. OLD BUSINESS 9:15 A. Proposal Policy on Level of Maintenance of Parks VII. NEW BUSINESS 9:30 A. Riley Lake Road Realignment 9:50 B. Community Center Capital Outlay 10:20 C. Community Service 1982 Budget 10:45 VIII. ADJOURNMENT d APPROIIO MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 17, 1981 7:30 P.M., CITY HALL COMMISSION MEMBERS PRESENT: Richard Anderson, chairperson; Pat Breitenstein, Marge Friederichs, Marty Jessen (late, 7:40 p.m.), Jesse Schwartz COMMISSION MEMBERS ABSENT: Jerry Kingrey COMMISSION STAFF: Bob Lambert, Director of Community Services OTHERS PRESENT: Sandy Werts Chuck Pappas Steve Fifield Mark Weber, E.P. News I. ROLL CALL The meeting was called to order at 7:30 p.m. by Chairperson, Richard Anderson. II. APPROVAL OF AGENDA MOTION: Breitenstein moved to approve the Agenda as published. Schwartz seconded the motion and it carried unanimously. III. MINUTES OF AUGUST 31 1981 MOTION: Friederichs moved to approve the Minutes of August 3, 1981 as published. Breitenstein seconded the motion and it carrica unanimously. IV. PETITIONS REQUESTS AND COMMUNICATIONS A. Foxjet Swim Club Proposal — Bruce Telander & Gary Gandrud Mr. Telander and Mrs Gandrud of the Foxjet Swim Team were present to discuss the possibility of the Foxjet Team creating a swimming program in the City of Eden Prairie and becoming the Eden Prairie Foxjet Swim Club. The proposed schedule submitted by Foxjets for renting the pool would work well with the preliminary schedule for the swimming pool as outlinad by Chuck Pappas. Telander also pointed out they project within 3-4 years most of the kids in the club will be Eden Prairie residents which is the intent. Anderson asked if the Foxjet Club is a private, non profit organization. Telander said yes, with 2 full time coaches on salary. MOTION: Breitenstein moved to approve acceptance of the Foxjet Swim Club proposal per Staff recommendations. Schwartz seconded the motion and it carried unanimously. Minutes - Parks, Recreation & approved August 17, 1981 Natural Resources Commission -2- i DISCUSSION: Jessen inquired as to whether any legal follow-up on the Foxjet organization has been done, i.e., bylaws, board of directors, eta.? Lambert said no but the City hasn't made legal inquiries into the other Eden Prairie athletic organizations either. Schwartz mentioned that the IRS investigates each organization before granting non-profit status so he doesn't see this as a problem. V. RECODMMATIONS AND REPORTS 1. Development Proposals a. Sundquist Addition Lee Johnson was present to request rezoning of 24 acres from Rural to RM 6.5. Preliminary plat of 37 acres into 46 duplex lots (92 units) and 12 acre outlot. MOTION: Jessen moved to approve Sundquist Addition proposal per Staff recommendations. Breitenstein seconded the motion and it carried unanimously. b. Autumn Woods James Hill presented the proposal for rezoning 29 acres from Rural RL-13.5 and 13 acres from Rural to RM6.5. Preliminary platting of 38 single family lots and 46 duplexes. MOTION: Jessen moved to approve the Autumn Woods proposal per Staff recommendations and locating rear lot line off railroad bed. Schwartz seconded the motion and it carried unanimously. c. City West This item was deferred until the arrival of the architect. 2. Request Authorization for Bidding Flying Cloud Concession Jessen suggested the City check into another type of siding for the structure, such as vertical cedar to make the building more attractive. MOTION: Jessen moved to authorize Bidding the Flying Cloud Concession. Friederichs seconded the motion and it carried unanimously. 3. Accepting Bids on Playground Structure at Round Lake Park MOTION: Jessen moved to approve accepting bids per Staff recommendation. Breitenstein seconded the motion and it carried unanimously. f Minutes — Parks, Recreation & approved August 17, 1981 Natural Resources Commission 3— 4. Council Report * Re;jeoted bids for Round Lake irrigation system • Approved plans for Staring and Red Rock Parks • Approved idea to hire architect to submit quotes on various park shelters • Approved Creekwood courts • Approved change order requests for Community Center * Approved deck at senior citizen center VI. OLD BUSINESS A. Proposal Policy on Level of Maintenance of Parks MOTION: Breitenstein moved to accept Proposal Policy. Friederichs seconded the motion and it carried unanimously. VII. NEW BUSINESS A. Riley Lake Road Realignment Lambert explained the three alternatives Staff suggests to solve the / existing problems at Riley Lake, per Staff Memo of August 13, 1981. Staff feels the first alternative, to realign Riley Lake Road to the east as shown in maps attached to memo. There are two proposed parking lots in this plan which would limit oars with trailers to 25 and provide an additional 20 parking spaces for users of the picnic area and swimming beach. Staff is also recommending not charging a fee for launching at Riley Lake. Anderson suggested there be a designated boat parking area away from the swimming area. He also suggested the existing road near the water become a pedestrian/bioycle trail. MOTION: Schwartz moved to approve changes at Riley Lake Park per Staff recommendations. He recommends option #1 but advocates that future consideration be given to realign Riley Lake Road on the north to connect to Dell Road to the east. V.1.0. City West Peter Jarvis of BRW, Inc. , was present to discuss the proposal for PUD Concept Approval for 87 total acres, Rezoning of 26 acre tract from Rural to Office District with variances to permit a building, up to 8 stories, of 424,000 square feet. Jarvis painted out that the grading proposal as submitted is not a final plan but only a suggestion. The developer is proposing a pedestrian path system around the 17-20 acres of open space in the center of the development. i 1 r Minutes - Parks, Recreation & approved August 17, 1981 Natural Resources Commission -4- Lambert said the developer has done a good job in addressing the City concerns of preservation of the ponds and vegetation as well as the interior pedestrian system. However, Staff still is uncomfortable with the large flat spaces in parking areas around the largest building. Anderson said he is concerned with the grading on the hill at the east side of the site. Lambert added that even with a terraced structure as proposed at that location, the majority of the hill will be destroyed. Jarvis said there is no denying the hill will be altered but the building is planned so the top of the hill will be visible behind the structure. Anderson asked what percentage of the site is impervious surface? Jarvis did not have an exact figure, but estimated 55-Wo- s Jessen asked if the entire 87 acres will be one ownership? Jarvis said no, there will be multi-ownership and an assooiation will be established to maintain the pedestrian ways, parking lots, eto. NOTION: Jessen moved to approve City West based on the Community Services Staff report, and that it appears to be consistent with the Buide Plan and Open Space Report, but this Commission is concerned with the massing of the parking lot and this issue will be addressed at the time of final plat approval. This Commission requests that Staff, together with proponent, develop a plan to enter the internal pedestrian trail and come out of it from the southeast. Schwartz seoonded the motion and it carried with Anderson opposing. DISCUSSION: Jarvis asked if Anderson would comment on his not approving the proposal. Anderson said he feels the planner did not consider what happens to the pond in dry years and he also is uncomfortable with the grading as shown. (Return to Agenda sequence) B. Community Center Capital Outlay Pappas was present to answer any questions. Jessen asked if the City planned to establish a depreciation fund for replacement of equipment, eta. , at the Center? Lambert said nothing was planned to date. Pappas discussed his philosophy in support of the skating sound light system as proposed. He said public skating, if a good program is offered, could bring in a minimum of $20,000 in revenues. MOTION: Breitenstein moved to approve the Community Center Budget and Capital Outlay Request. Schwartz seoonded the motion and it carried unanimously. i Minutes - Parks, Recreation & approved August 17, 1981 Natural Resources Commission 5- r C. Community Service 1982_ Budget Sandy Werts was present to go over the recreation portion of the budget and briefed Commissioners on the Teen Center and why it was not continued this summer. Lambert suggested that a possible goal of this Commission might be to study certain programs subsidized by the City to see how much the programs cost per partioipant, eta. MOTION: Jessen moved to approve the 1982 Community Service Budget. Schwartz seconded the motion and it carried unanimously. VIII. ADJOURNMWT Friederichs moved to adjourn the meeting at 11:15 p.m. Respectfully submitted, Carrie Tietz Recording Secretary C f