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Parks and Recreation - 07/20/1981 i 19, 81 DULY 6, 20 MINUTES CITY OF EDEN PRAIRIE AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, JULY 6, 1981 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Richard Anderson, chairperson; Pat Breitenstein, Marge Friederichs, Marty Jessen, Jerry Kingrey, Jesse Schwartz, Larry VanMeter COMMISSION STAFF: Bob Lambert, Director of Community Services f Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF JUNE 15, 1981 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners None B. Reports of Staff 7:35 1. Development Proposal - Bluff's East 8.00 2. Change Orders .- Community Center 8:05 3. Approve Advertising for Bids for Red Rock Staring Lake Parks 8:10 4. Approve Advertising for Round Lake Playground Structure 8.15 S. Approve Advertising for Round Lake Irrigation System 8:20 6. Council Report 6/16/81 VI. OLD BUSINESS n. 8:25 A. Park Ranger Program 8:30 B. Proposed Policy in Level of Service for Maintenance of Parks (cont' from June 15) Eden Prairie Parks, Recreation $ -2- July 6, 1981 Natural Resources Commission VII. NEW BUSINESS 8:45 A. Park Refund Policy 8:55 B. Flying Cloud Field Access Road 9:10 C. Grill House 9:20 VIII. ADJOURNMENT I 1, r , APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, JULY 6, 1981 7:30 P.M. , CITY HALL COV114ISSION MEMBERS PRESENT: Richard Anderson, chairperson; Pat Bireiitenstein, Marge Friederichs, Jerry Kingrey (7:40 p.m.), Jesse Schwartz, Larry VanMeter COMMISSION MEMBERS ABSENT: Marty Jensen COMMISSION STAFF: Robert A. Lambert, Director of Community Servioes OTHERS PRESENT: Mary Remole, E.P. News Sandy Warts Steve Calhoun Steve Fifield P Mona Finholt I. ROLL CALL The meeting was called to order at 7:30 P.M. , by Chairperson, Richard Anderson. II. APPROVAL OF AGENDA MOTION: Breitenstein moved to approve the Agenda as published. / VanMeter seconded the motion and it carried unanimously. III. MINUTES OP JUNE 15, 1981 MOTION: VanMeter moved to approve the Minutes as published. Breitenstein seconded the motion and it carried unanimously. IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners None B. Reports of Staff 1. Development Proposal — Bluff's East Lambert introduced Dick Putnam representing the proponent of this approximately 20 aore project. The developer is asking for PUD approval and rezoning from Rural to RM 6.5 and preliminary platting for 104 townhouses. Putnam pointed out that the townhouses will be 1, 2 and 3 bedroom units which are expected to attract older people leaving their single family homes, and be first homes for young couples. r Minutes - Parks, Recreation & approved July 6, 1981 Natural Resources Commission -2- i VanMeter asked Putnam to outline the trail system. Putnam said the developer will construct an 8' asphalt bikeway along the west side of Franlo Road. Also the developer will grade a 10' wide bike trail lane within the ROW along the south side of County Road 1 per Staff reoommendations. Lambert suggested the Commission ask for olarifioation of exact plans for the two tot lots proposed by the developer. He suggested a commitment in writing or in the bond. Putnam added that the developer intends to develop the tot lots concurrent with the townhouses adjacent to them. MOTION: Kingrey moved to approve Bluff's East per Planning Staff Report of July 2, 1981 & Community Services Staff Report. The developer should commit to develop the proposed totlot adjacent to the Reichow property by the time the abutting townhouses are completed and before any other townhouse units are erected. The west tot lot should be developed in the same manner. Friederichs seconded the motion. AMENDMENT: Kingrey amended the motion to include the tot lots in the bond. Friederichs seconded the amendment. VOTE ON MOTION: The motion and amendment carried unanimously. 2. Change Orders - Community Center MOTION: VanMeter moved to approve the staff recommendation and delete #3 (Proposal Request M-3 Revised). Kingrey seconded the motion and it carried unanimously. MOTION: Friederichs moved that Change Order #3 be done but this Commission feels it is •the architect's responsibility to cover the costs to change the door. Breitenstein seconded the motion and it carried unanimously. 3. Approve Advertising for Bids for Red Rock and Staring Lake Parks Lambert mentioned that the only change from the original plan is that Staff is recommending the entire slope from Mitchell Rd. to Boyce's at Staring Lake Park be improved as a, picnic area (surface grading only and seeding). Also Staff is considering the 150 yards between the lake and path on the south side of Staring Lake be developed into a series of ponds to promote waterfowl habitat. Staff will communicate with the Fish and Wildlife people on this. MOTION: Kingrey moved to approve advertising for bids for Red Rook and Staring Lake Parks per Staff recommendations. Breitenstein seconded the motion and it carried unanimously. �. DISCUSSION: Anderson asked when Mitchell Road will be improved? Lambert said in 1983 it will be completed to County Road 1. r Minutes - Parks, Recreation & approved July 6, 1981 Natural Resources Commission -3- 4. Approve Advertising for Round Lake Playground Structure MOTION: VanMeter approved advertising for Round Lake playground structure. Breitenstein seconded the motion and it carried unanimously. 5. Approve Advertising for Round Lake Irrigation System Lambert pointed out that a well is not included in the bid. Steve Calhoun was present to explain the two different types of irrigation heads the City is considering. One is manufactured by Toro, the other by Rainbird. From research of the two heads and talking to other communities, Staff recorunends the Rainbird head. MOTION: Breitenstein moved to approve advertisement of bids per Staff recommendations. VanMeter seconded the motion and it carried unanimously. 6. Council Report 6/16/81 - Approved 100 petition by Bluff Co. - Approved change order for Round Lake park shelter - Approved Change orders for Community Center - Reviewed proposed fees and charges for Community Center - no action until budget time VI. OLD BUSINESS A. Park Ranger Program Lambert referred to this as an information item. Kingrey expressed the opinion that this is an excellent program and he totally supports it. i B. Pro osed Policy in Level of Service for Maintenance of Parks oont. from June 1 i MOTION: Friederichs moved to continue this item until the next meeting. Breitenstein seconded the motion and it carried unanimously. VII. NEW BUSINESS A. Program Registration Refund Sandy Werts was present to discuss the problem they are having with refund requests and is recommending a minimum $3.00 refund for classes if person calls in before class, and after the class starts the charge would be $3.00 plus prorated on the number of classes that have been held up to half the classes. r Minutes — Parks, Recreation & approved July 6, 1981 Natural Resources Commission —4— MOTION: Kingrey moved to recommend approval of Staff recommendation per Memo of July 1, 1981. Also, the refund system should be reviewed at appropriate time next year to see if any change should be made. Friederichs seconded the motion and it carried unanimously. B. Flying Cloud Field Access Road Lambert described the problem as outlined in Staff Memo of July 1 , 1981. 140TION: VanMeter moved to approve the extended roadway to County Road 1 per Staff recommendation. Breitenstein seconded the motion and it carried unanimously. C. Grill House Lambert introduced Mona Finhold, 6th Grada teacher at Central Middle 'd School. Ms. Finholt gave a detailed historical presentation on the 'IJ.R. Cummings" house which her class studied as a special project last year. Ms. Finholt's enthusiastic presentation included pictures of the original house and quotes from her students on how they related to this historic house because it is the only building in Eden Prairie of this era (18801s) which is physically intact. Ms. Finholt feels strongly that all City C_ residents can benefit from the preservation of this example of Eden Prairie's past. Lambert pointed out that the Historical/Cultural Commission will be the body to make a decision on whether to preserve the House or not. He pointed out, however, that Community Services will be responsible for many of the costs in maintaining the building. Lambert said the City has an estimate of $150,000 necessary to put the House in 1910 condition. Anderson said this might be a project the students of Eden Prairie might want to take on. He personally feels the House should be saved. Friederichs feels a purpose for preserving the House should be established as a first step in saving it. The reason for keeping the building has to be known before raising the money. Lambert is in agreement with this philosophy. MOTION: Kingrey moved to recommend to the Historical/Cultural Commission that recommendation be made to the City Council for an immediate survey of the Community 's feelings toward expenditure of money to save the historic Grill House. Friederichs seconded the motion and it carried unanimously. DISCUSSION: Schwartz suggested finding out how the Burwell House in Minnetonka is used, what are the overhead costs per year, etc. i Minutes — Parks, Recreation & approved July 6, 1981 Natural Resources Commission -5- Steve Fifield spoke from the audience adding that the motion does not include any reference to possible useage of the Grill House. He feels it is most important to establish the use before any fund raising efforts are considered. VIII. ADJOURNMENT The meeting was adjourned at 10:00 P.M. Respectfully submitted, Carrie Tietz Recording Secretary C_ Li r AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, JULY 20, 1981 7:30 P.M. , CITY HALL COMMISSION STAFF: Ricahrd Anderson, chairperson; Pat Breitenstein, Marge Friederichs, Marty Jessen, Jerry Kingrey, Jesse Schwartz, Larry VanMeter COMMISSION STAFF: Robert A. Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I . ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF JULY 6, 1981 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Letter from Phillip Renslow, E.P.F.A. 7:45 B. Letter from Larry Anderson, HAEP i V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners None B. Reports of Staff 1. Development Proeosals 7:50 a. Woodlawn Heights PUD Concept 8:20 b. Timber Creek Zoning and PUD 8:40 c. Edenvale 14th 9: 15 2. Community Center Change Order 9:20 3. BMX Track Update 9:25 4. Barge Fleeting Study 9: 30 5. Council Report 7/7/81 VI. OLD BUSINESS 9:35 A. Proposed Policy in Level of Service for Maintenance of Parks; Cont. from July 6 VII. NEW BUSINESS 9:50 A. Design for Neighborhood Park Shelters 10:00 VIII. ADJOURNMENT ._ APPROVED MINUTES I i EDEN PRAIRIE PARKS, FTCREATION AND NATURAL RESOURCES COMMISSION MONDAY, JULY 20, 1981 7 :30 P.M. ,CT_TY HALL COMMISSION MEMBERS PRESENT: Larry VanMeter, acting chairperson; Pat Breitenstein, Marge Friederichs , Marty Jessen, Jerry Kingrey, Jesse Schwartz, Larry VanMeter COMMISSION MEMBERS ABSENT: Richard Anderson COMMISSION STAFF: Robert A. Lambert, Director of Community Services OTHERS PRESENT: Cory Ueland, E.P. News I. ROLL CALL r The meeting was called to order at 7:30 P.M. , by Acting Chairperson, Larry VanMeter. i II. APPROVAL OF AGENDA MOTION: Breitenstein moved and Schwartz seconded the motion to approve the Agenda as published. The motion carried unanimously. III. MINUTES OF JULY 6, 1981 { MOTION: Breitenstein moved and Schwartz seconded a motion to approve the Minutes as published. The motion carried unanimously. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Letter from Phillip Renslow, E.P.F.A. Lambert reviewed the letter from Renslow dated July 10 , 1981, and also a letter received by Staff July 20 , 1981, which he read to Commission members. In short, Lambert said, Renslow is requesting the City to provide coverage for the E.P.F.A. under the City insurance policy, and for the City to provide equipment used by the E.P.F.A. Kingrey said he does not recall the E.P.F.A„ suggesting going to the City for equipment--perhaps this is Renslow' s own personal suggestion. c r :r: Minutes - Parks, Recreation & approved July 20, 1981 Natural Resources Commission -2- Lambert said he sees problems with both of these requests. Providing insurance will set a precedent with all the other athletic organizations. If the City provides equipment it would have to become involved in upkeep of the equipment, inventory control, etc. Kingrey said he feels the insurance questions came about because people are becoming more and more afraid of lawsuits due to their involvement in athletic programs . Schwartz suggested individuals could increase their personal homeowner' s insurance policies during their involvement in these programs. MOTION: Kingrey moved that this Commission direct Staff to inv stigate how other communities such as Edina, Bloomington, Maple Grove, Cottage Grove, and how they handle these issues and report back. Friederichs seconded the motion. AMENDMENT: Jessen moved to amend the motion asking Staff to consult the City Attorney on the legal concerns involved in the E.P.F.A. requests. Freiderichs seconded the amendment. VOTE ON MOTION: Amended motion passed unanimously. B. Letter from Larry Anderson, HMP MOTION: Jessen moved to approve the request from the Hockey Association of Eden Prairie for a warming house at the Middle School Hockey Rink for exclusive use by the Hockey Association. Breitenstein seconded the motion and it carried unanimously. V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners None B. Reports of Staff 1. Development Proposals a. Woodlawn Heights PUD Concept David Squires of McCombs Knutson Co. , was present to answer any questions regarding this proposal, Lyman Lumber and Ecklund Swedlund developers. The developer is requesting PUD approval, preliminary / platting and rezoning for 54 single family lots and rezoning for 96 units. Squires said the Planning r Minutes - Parks, Recreation & approved July 20, 1981 Natural Resources Commission -3- Commission approved the proposal with modification to the single family development per report of July 10, 1981. Squires said the developer will grant theCity clear title to the 28 acres (corrected from 20. 2 acres on Checklist) of park dedication land and pay the City back taxes and assessments as required. The developer will also develop 2 parks, one a passive natural recreation area and the other (8 acres) for active recreational use. MOTION: Jessen moved to approve Woodlawn Heights PUD Concept per terms in Staff report. Breitenstein seconded the motion and it carried unanimously, with Schwartz abstaining. b. Timber Creek Zoning and PUD Lambert said there are 2 issues involved in this development proposal: (1) due to the state of the economy, the developer wants to dedicate the park land in phases (4) rather than as originally proposed at the time of final plat. (2) developer is requesting that the cost of the 8 ' asphalt hike/bikeway along County Road 4 be reduced from their cash park fee. Rick Murray, BTL Land Co. , was present on behalf of the developer. Murray said the developer warts some guarantee that when Phase 4 is approved, the developer will only be required to pay the cash park fees because the total 62 acres of park dedication for the project would have been dedicated in the first 3 phases. Staff is concerned that if final plat on Phase 4 is granted now and BTL Land decides to sell the land to someone else in a few years, the City may be faced with a different density and overall park dedication situation. MOTION: Jessen moved to approve the plat and withhold bu li ding permits in Phase 4 until upgrading of Townline Road is accomplished. The purpose of this is so both developer and Staff know what they've got in the way of land development and park dedication. It should t also be clear that the City pay for the trail along County Road 4 and Duck Lake Trail. Breitenstein seconded the motion and it carried unanimously. Minutes - Parks, Recreation & approved July 20, 1981 Natural Resources Commission -4- c. Edenvale 14th MOTION: Jessen moved to table this item until the next meeting when revised grading plan is available. Friederichs seconded the motion and it carried unanimously. DISCUSSION: Kingrey mentioned the City should keep in mind that the Chicago & Milwaukee Railroad track adjacent to this property may be abandonned, so development approvals should not curtail development of this right-of-way in the future. 2. Community Center Change Order Lambert said this is really not a change order request but simply a request for the City Council to approve the responsibility for various costs. Lambert referred to Staff Memo of July 16 , 1981, regarding plans for the concession stand which were approved by City Building Inspector but which do not meet State codes. Changes will be required to change the sink from a 2 to 3 compartment variety, and alterations in the required surfaces for the walls, ceiling and floor. It is the responsibility of the architect to provide plans that meet code, and the architect agrees they made an error and agree to pay the difference in order to bring changes up to code. Schwartz suggested that because the architect is in error, the City should not have to pay the architectural fees on the difference between a 2 and 3 compartment sink. MOTION: Schwartz moved that the revisions to the Community Center as stated are acceptable less credit the City would be getting for a 2 compartment sink shown on original plans being replaced by a 3 compartment sink, less architectural fees as may be involved. Kingrey seconded the motion and it carried unanimously. 3. BMX Track Update Lambert reported, as the Commission requested, that after 2 official races, the BMX track is proving to be a very positive addition to the Eden Prairie park system. 40-50% of the riders in the races are Eden Prairie residents which is a better turnout than anticipated. MOTION: Jessen moved to approve the remaining five races that were tentatively scheduled for the BMX track. Friederichs seconded the motion and it carried unanimously. t r Minutes - Parks, Recreation & .approved July 20, 1981 Natural Resources Commission -5- i 4. Barge Fleeting Study Lambert referred to this as an information item. 5. Council Report 7/7/81 Lambert reported as follows: - Council accepted change orders for Community Center ` - Council reviewed and approved Hockey Association tournament - Approved City picking up tax forfeit land on Birch Island Rd. - Approved policy on public use of City facilities. City will run copies of registration forms only and other specified items such as coaches manuals as time permits. VI. OLD BUSINESS A. Proposed Policy in Level of Service for Maintenance of Parks, (cont. from July 6) MOTION: Breitenstein moved to continue this item to the next meeting for Commission members to take time to review. Friederichs seconded the motion and it carried unanimously. VII. NEW BUSINESS A. Design for Neighborhood Park Shelters Lambert is suggesting that the City pay an architect to design a standard park shelter that will fit in to the Eden Prairie parks scheme, so when a shelter is needed time will not be spent lining up an architect, the design, etc. Also, Staff is suggesting perhaps the same architect design a park shelter for Staring Lake Park. Jessen said he questions whether or not the City would want a "prototype" park shelter building on every site. Individual neighborhood concerns, etc. , should be considered when con- sidering the design of a park shelter. Kingrey is in agreement with this philosophy but suggested that an architect be hired to come up with different design options. MOTION: Kingrey moved that Staff investigate contacting an architect on an approach to more than one design for neighbor- hood park buildings and report back on cost and how this can be accomplished so future park buildings would not be the i Minutes - Parks, Recreation & approved July 20, 1981 Natural Resources Commission -6- same but would vary according to the environment. Kingrey recommends approval of advertising for an architect to design a park shelter at Staring Lake Park. Jessen seconded the motion and it carried unanimously. VIII. ADJOURNMENT The meeting was adjourned at 9 :50 P.M. Respectfully submitted, Carrie Tietz Recording Secretary C f i