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Parks and Recreation - 05/18/1981 1981 MAY 4 , 18 MINUTES CITY OF EDEN PRAIRIE 4 AGENDA C EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MAY 4, 1981 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Richard Anderson, chairperson, Pat Breitenstein, Marge Friederichs, Marty Jessen, Jerry Kingrey, Jesse Schwartz, Larry VanMeter COMMISSION STAFF: Bob Lambert, Director of Community Services 6:15 Tour Round Lake Park and Community Center Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF APRIL 20, 1981 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Donation and Request from Lions Club C V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 7:40 1. Slope Ordinance Committee - Kingrey Anderson B. Reports of Staff 7:45 1. City Facilities Expansion Update 7:50 2. MRPA Workshop 7:55 3. Council Report 4/21/81 VI. OI.D BUSINESS None VII. NEW BUSINESS i 8:00 A. Lights at Round Lake Park 8:10 B. Policy on City Services for Public Groups 8:30 VIII. ADJOURNMENT r APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MAY 4, 1981 7:30 P.M. , CITY HALL COMMISSION MEMBERS PRESENT: Richard Anderson, chairperson, Pat Breitenstein, Marge Friederiohs, Marty Jessen (7:35), Jerry Kingrey, Jesse Schwartz, Larry VanMeter COMMISSION STAFF: Robert A. Lambert, Director of Community Services OTHERS PRESENT: Dick Dahl, E.P. News I. ROLL CALL The meeting was called to order at 7:30 P.M. , by Chairperson, Richard Anderson. II. APPROVAL OF AGENDA 1 Add: VII.C. Smetana Lake - Anderson i i MOTION: Kingrey moved and VanMeter seconded a motion to approve the e Agenda as published with the addition. The motion carried unanimously. III. MINUTES OF APRIL 20, 1981 CMOTION: Van Meter moved to approve the Minutes as published. Breitenstein seconded the motion and it carried unanimously. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Donation and Request from Lions Club Lambert summarized Staff Memo of May 1, 1981, saying the Lions Club recently approved funds of $15,000 to develop the playground area adjacent to Round Lake beach and a fishing pier on Round Lake. The Lions Club also mentioned that their organization helped fund the existing pyramidal-shaped park shelter and there is no sign to that effect so Staff put a sign inside the park shelter acknowledging the Lions Club. The Lions Club indicated to Staff that they would like to adopt the Round Lake beach area as a club improvement project and as they anti- cipate future funding in this area, request the beach be named "Lions Beach" and note the name with a sign. Lambert said he supports this request and as long as an information board is needed to post activities, reservations, etc., the name 11:;ions Beach" can be incor- porated into that sign if recommended by the Commission. Lambert suggests the sign be located between the two park shelters on either side of the beach adjacent to the parking lot. C. Minutes - Parks, Recreation & approved May 4, 1981 Natural Resources Commission -2- MOTION: Kingrey moved to accept proposed reimbursement schedule of Lions Club Pound Lake funding project. Also recommend the beach at Round Lake be named "Lions Beach" and a joint display board be located as agreed upon by Staff and the Lions Club. Breitenstein seconded the motion and it carried unanimously. Schwartz and VanMeter abstained. DISCUSSION: Anderson said he would like to see recognition: of the Lions Club stated on the sign in an appropriate fashion. V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 1. Slope Ordinance Committee - Kingrey & Anderson No action required. B. Reports of Staff 1. City Facilities Expansion Update Lambert reported that Staff interviewed 7 firms for the expansion analysis and are recommending to the Council the firm of InterDesign. VanMeter asked if the present City Hall site is a strong possibility 't- for expansion. Lambert said yes along with a few others, however he feels there is political opposition to the present site by some residents in the area (referring to traffic and noise generated by expanded use). 2. MRPA Workshop Information item. Commissioners should let Staff know by next meeting if interested in attending. The City will cover costs. 3. Council Report 4/21/81 - Red Rock Park - Council said Staff should begin condemnation proceedings on Mr. Seifert's property. - Purgatory Creek Recreation Plan - Council recommended Staff do what they think is right with the Brauer plan and Staff decided to put it on the back burner. Staff will develop a plan with several different concepts and bring these concepts before the Commission and notify property owners when doing so. - Approved Capital Improvement Plan of Parks - Approved Community Center change orders except the window. C_ i Minutes - Parks, Recreation & .approved May 4, 1981 Natural Resources Commission -3— f, VI. OLD BUSINESS None VII. NEW BUSINESS A. Lights at Round Lake Park Lambert reported on the different options available in lighting play fields at Round Lake Park. The cost for"recreational light" (slow pitch for combination with football) of 2 fields would cost around $45,600, Recommended lighting for tournament slow pitch would cost approximately $98,000. Staff checked with Jerry McCoy at the high school to see if City could use Middle School field when the new high school field is in use. McCoy could not make any committments at this time. Staff recommends waiting until 1982 to see if the Middle School field A could be used rather than spend $100,000 on lights now. Kingrey agreed that perhaps the City should wait because lighting is so costly, but he also finds it hard to see the football association ; go another year without lights for practice. Lambert pointed out that an irrigation system should go in along with lights due to the increased use of fields. Jessen said he feels the need for lighted fields in Eden Prairie will only increase in the next several years and the money spent on irrigating and lighting would be justified. He suggested irrigating and lighting fields at Round Lake Park on an incremental basis, perhaps one field this year and in three years or so perhaps the City could afford to do more. Kingrey pointed out that accessibility of football equipment should be considered when determining which field(s) to light. Schwartz asked if a field is to be lit near the Community Center/High School, would the school system help with the costs. Lambert said ,. definitely the school and City would work out something out especially if the field was partially on school property. MOTION: Jessen moved to recommend investigating ways to install irrigation and light systems to the 2 existing northern fields at Round Lake Park (or other fields can be suggested if more feasible) to whatever extent they may require. Further recommend developing a plan to have an incremental method of accomplishing said improvements. VanKeter seconded the motion and it carried unanimously. l Minutes - Parks, Recreation & ,approved May 4„ 1981 Natural Resources Commission -4- DISCUSSION: Anderson said he would like Staff to investigate all possibilities of fields at Round Lake Park and make recommendation. B. Policy on City Services for Public Groups Lambert referred to Staff Memo of May 1, 1981 , wherein the Gynmastios Association is listed as having $1,146.68 plus labor, in copying costs performed by City Staff. Lambert said he sees other associations expecting similar services and the matter could get out of hand in terms of money and time. Staff requests some policy to be recommended by this Commission. Lambert said Community Services committed to the first mailing of each association and the first flyer (schedule) from each association but that is all. Kingrey said he was under the impression Community Services would do the first mailing each year. Jessen suggested sending the lists included in Staff Memo of May 1, along with an appropriate cover letter to the different associations and ask for comments. Kingrey said after the associations are aware of the problem perhaps they would be willing to add to their fees to cover costs of services. Friederiohs said she is concerned with distribution of material after it is printed. She said in terms of the school, they recognize the City when asked to distribute flyers in the schools, but not necessarily s, r all the other organizations that request that service. MOTION: Jessen moved to recommend that Staff Memo of May 1, 1981, be distributed to a list of community groups (to be compiled by Staff) asking them to comment and Staff will clearly notify said community groups as to when the issue will be before the Commission so they can participate. Kingrey seconded the motion and it carried unanimously. (i DISCUSSION: Kingrey asked Staff to find out whether the Gyrmastios Association is a nonprofit organization. :s C. Smetana Lake Anderson said he did not see Lake Smetana on the list by the Fishing Resources Committee. He feels it is in a valuable location (industrial area) so should be given consideration. Lambert responded that the DNR feels this is not a high priority lake in the City because of the low depth and there is no public access. Minutes — Park, Recreation & approved May 4, 1981 Natural Resources Commission —5— I Anderson said he would like to know what the future plane are for Lake Smetana. VIII. ADJOURNMENT Jessen moved to adjourn the meeting at 9:10 p.m. Kingrey seconded the motion. Respectfully submitted, Carrie Tietz Recording Secretary AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MAY 18, 1981 7:30 P.M., CITY HALL COMMISSION MEMBERS: Richard Anderson, Chairperson; Pat Breitenstein, Marge Friederichs, Marty Jessen, Jerry Kingrey, Jesse Schwartz, Larry VanMeter COMMISSION STAFF: Bob Lambert, Director of Community Services 6:15 I. ROLL CALL - Park Tour - Round Lake Park & Community Center 7:30 II. APPROVAL OF AGENDA III. MINUTES OF MAY 4,- 1981 IV. PETITIONS, REQUESTS AND COMMUNICATIONS None V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 1. Election of Vice Chairperson ` B. Reports of Staff 7:35 1. Development Proposal - Willow Creek 2nd Addition 8:00 2. Community Education Minutes 4/30/81 8:05 3. Earl & Helen More Home Acquisition 8:10 4. Council Report 5/5/81 VI. OLD BUSINESS r 8:15 A. Athletic Field Improvement Program for Round Lake Park 8:30 B. Swedlund Property Appraisals VII. NEW BUSINESS 8:45 A. Red Rock Park Purchase 8:50 B. Proposed Priority Schedule, Fees $ Charges for Community Center 9:30 C. Preserve Park Improvements ( 9:35 C. Request Authority to Advertise for Bids for Middle School & Creekwood Tennis Courts 9:40 VIII. ADJOURNMENT r c 41 'APPROVED MINUTES EDEtd PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, MAY 18, 1981 7:30 P.M., CITY HALL COMMISSION MEMBERS PRESENT: Richard Anderson, Chairperson, Marge Friederichs, Marty Jessen, Jerry Kingrey, Jesse Schwartz COMMISSION MEMBERS ABSENT,: Pat Breitenstein, Larry VanMeter COMMISSION STAFF: Robert A. Lambert, Director of Community Services OTHERS PRESENT: Dick Dahl, E.P. News Chuck Pappas, Community Center Manager I. ROLL CALL The meeting was called to order at 7:37 P.M. , by Chairperson, Richard Anderson. Park Tour -- Round Lake Park & Community Center preceded meeting. II. APPROVAL OF AGENDA MOTION: Jessen moved to approve the Agenda of May 18, 1981 as published. Friederiohs seconded the motion and it carried unanimously. III. MINUTES OF MAY 4, 1981 MOTION: Kingrey moved to approve the Minutes of May 4, 1981 as published. Jessen seconded the motion and it carried unanimously. IV. PETITIONS, REQUESTS .AND COMMUNICATIONS None Anderson recommended moving to items V.B.1., and VI.B. , to accommodate those visitors present. V.B.1. Development Proposal - Willow Creek 2nd Addition Lambert pointed out that this development proposal is before the Commission at this time not for rezoning but for replatting of an 8 acre parcel of property on the south end of Bryant Lake. Lambert further stated that the Planning Commission recommended approval of this proposal (5-0, 2 abstain) but they were concerned, as is Staff, about proposed dredging below normal high water mark. Lambert introduced Don Sorenson representing the developer. (property owners). Mr. Sorenson presented the proposal on large topographic maps of the site. He said there will be a pathway through the development along certain property owners lot lines to connect with the old Willow Creek residential area. i i r Minutes - Parks, Recreation & .approved May 18, 1981 Natural Resources Commission -2- { Sorenson said the development is planned without sewer and water. As a result of communication with the DNR and the Watershed District, the developers will clean out the mouth of Willow Creek (to not more than 41 depth) which is presently severely eroded. Sorenson said they will not be filling beyond the edge of the marsh, or normal high water mark (vegetation definition) at Outlot B and Outlot A will remain in its present natural state. He also noted that no structures will be built to within 1001 of the high water mark. Sorenson stated that there will be an Architectural Control Committee (residents) to insure oonstruction meets standards set by owners. Anderson asked if Outlots A and B weren't public property because they are within the floodplain. Lambert responded that because the outlots are adjacent to a non-meandering body of water, the water belongs to the public but the land belongs to the property owners. Lambert said that after looking over the property and adjacent area he is less concerned with dredging aspect but is concerned with clearing. Lambert suggests a scenic easement to protect trees when/if ownership changes. The easement should be from 8701 elevation (or tree line) down to the shoreline. Kingrey questioned the use of drainfields. Lambert said the Council approved them with the rezoning, and the house sites in all cases are at least 100t from the water. MOTION: Jessen moved to recommend approval of the Willow Creek 2nd Addition per Staff recommendation. Friederiohs seconded the motion and it carried with a vote of 4 - 1 (Anderson opposed). DISCUSSION: Kingrey requested the Watershed District provide the City with a report on the effects of this type of development on Bryant Lake so the City can use that information on future, similar proposal decisions. The Commission requests this report in approximately 1 year. VI.B. Swedlund Property Appraisals Lambert reported that the City has the two appraisals on the Swedlund property--one at $380,000 from Mr. Brad Bjorklund, Capital Appraisals, Inc., and the other at $500,000 from Mr. Howard Lawrence, Howard Lawrence Appraisals, Inc. Lambert suggests going with Swedlund's original offer (approximately 1 year ago) to the City of $400,000 with the right to live on the property rent free for five years. Staff also recommends negotiating an option on the property which would hold it at a fixed price until January, 1982, at which point funding assistance would be known. Staff is recommending option price at $5,000; to be subtracted from the purchase price if the City completes the option, or forfeited if the City does not exercise i the option. Minutes - Parks, Recreation & approved May 18, 1981 Natural Resources Commission -3- Jessen suggested March 1982 as a more reliable date for knowing the outcome of funding requests. Kingrey asked if the City oould afford to purchase the property if no funding assistance comes through? Lambert said the City would be in a tight financial situation for a few years in terms of other park projects, but it could be done. Anderson reviewed the history of plans to purchase this property and strongly recommends making an effort to purchase the Swedlund property at this time. Resident Jack Evans (south side of Lake Riley) said the general feeling of Riley residents is that they do not want another park. Lambert impressed upon all present that the issue is purchasing additional property for the Community Park that is already there and has been a part of the Comprehensive Guide Plan since 1968. This is not a new park but only expansion of an existing park, according to boundaries approved on several occasions by the City Council. Resident Colleen Evans said she is concerned about the increased number of boats and noise a larger park will promote. Lambert said there will be more people and more noise, but in the park plan will be a revised boat launching area away from the beach area, and the parking lot will be sized down to only accommodate 25-30 boat launchers. It is hope this effort will help control the number of boats. MOTION: Jessen moved to approve negotiations to purchase the Swedlund property per Staff recommendations. Kingrey seconded the motion and it carried with a vote of 4 - 1 (Friederichs opposed). MOTION: Schwartz recommends Staff contact the City of Chanhassen (and any other responsible governmental agency) to see what future park planning or boat launching activities might occur on Lake Riley. Schwartz further suggests the City coordinate the effects of activities on the lake (mainly boat control and use of waterways) that would endanger or disrupt residents enjoyment of the lake. Kingrey seoonded the motion and it carried unanimously. (The meeting returned to the order of items on the Agenda) V. RECOMYOUDATIONS AND REPORTS A. Reports of Commissioners 1. Election of Vice Chairperson Kingrey nominated Larry VanMeter to be Vice Chairperson. Schwartz seconded the nomination. 140TION: Jessen moved to close nominations. Anderson seconded the motion and it carried unanimously. Staff will notify VanMeter of his position as Vioe Chairperson. ' r Minutes - Parks, Recreation & approved. May 18, 1981 Natural Resources Commission -4- l B. Reports of Staff 1. Development Proposal, Willow Creek - above 2. Community Education Minutes 4/30/81 Information item. Friederiohs asked if a draft of the new policy being written which pertains to costs of services the City will be expected to pay (supervision, custodial, etc.). Lambert will furnish a copy of the entire policy draft after the next school board meeting. 4 3. Earl & Helen more Home Acquisition y 140TION: Kingrey moved to support Staff recommendations on terms and negotiations of the More home. Sohwartz seconded the motion and it carried unanimously. 4. Council Report 5/5/81 i - Approved new hockey rink at Round Lake Park - Approved acquisition of the More house - Accepted Fishing Resources Committee report - Continued until the next meeting the issue of acceptance (� of Outlot A and B at Hidden Ponds VI. OLD BUSINESS A. Athletic Field Improvement Program for Round Lake Park Lambert referred to Staff memo of May 14, 1981, where he recommends irrigating the southern 4 fields at Round Lake Park this year after the softball season, waiting until next year to see if the Middle School Football Field will be available to the City, and if not, light one of the fields at Round Lake Park to tournament standards in 1982 and the other one in 1983. Kingrey requested Staff to provide a layout of the fields showing what the lighted area would be after the first year and after the second year. Also, he requests Staff to find out how much additional money it will cost to phase the lighting over two years instead of doing it all at once. MOTION: Kingrey moved to recommend to the Council the following: As a result of the agreed upon transfer of a lighted practice area from Starring Lake Park to Round Lake Park, it is recommended by this Commission that the middle 2 softball fields south of Valley View Rd. , be lighted in two stages occurring over two years and as a result of the additional play on those field areas, irrigation is required to maintain those areas in aooeptable condition. Irrigation is proposed in 1981 , lighting of one field in 1982 and lighting of the other in 1983. Schwartz seconded the motion and it carried unanimously. I. Minutes - Parks, Reoreation & approved May 18, 1981 Natural Resources Commission _5- C VII. NEW BUSINESS A. Red Rock Park Purchase MOTION: Jessen moved to approve purchase of Red Rook Park per Staff � recommendation. Friederichs seconded the motion and it carried unanimously. B. Proposed Priority Schedule, Fees & Charges for Community Center Chuck Pappas was present to discuss Staff memo of May 14, 1981. Lambert pointed out that the fees as written are for discussion purposes only and not a committment. Anderson asked if groups such as the Boy Scouts furnish their own lifeguards (WSI) can they waive the $25.00/hour pool rental fee. Pappas said it is fine for them to furnish an additional guard, but he plans a minimum $25.00/hour fee as one staff person is required to be present when the pool is in use for liability purposes. A lengthy discussion of whether to have memberships available was prefaced by Pappas expressing his position against memberships and that ° he would like to see the Center operate at least one year on a "pay each C time" basis. After one ,year of experiencing the operating expenses, eta. , the City would have a better idea of what other fee plans would be feasible and what the demand for annual memberships would be. Kingrey said he is aware of many residents who anticipated a membership being available. Anderson and Jessen were in agreement and they also would like to see family and individual memberships offerred. Kingrey suggested a minimum age requirement for the weight room (fitness). Friederichs said she feels community organizations such as Lions Club and the athletic organizations should be allowed to hold regular meetings at the Center as Eden Prairie does not have enough meeting space to meet community needs. Pappas agreed it would be good PR to have Lions and other groups use the Center for meetings, the only problem might be availability. Schwartz suggested that if groups want to hold meetings twice or more a month they can have one meeting per month free and pay the $10.00 fee thereafter. Jessen brought up the subject of allowing liquor on the premises. i Staff feels this would leave the City open to too many problems in terms of minors, liability, etc. MOTION: Jessen moved that by the next meeting Staff investigate what it would cost to do a market analysis to determine community interest in offering individual and family memberships. Friederichs seconded the motion and it carried unanimously. Minutes — Parka, Recreation & :.approved Ma Y 18, 1981 Natural Resources Commission r C. Preserve Park Improvements MOTION: Jensen moved to recommend approval to improve Preserve Park per Staff recommendations. Kingrey seconded the motion and it carried unanimously- D. Request Authority to Advertise for Bids for Middle School & oreekwood Tennis Courts MOTION: Friederichs moved to approve advertisement for bids for Middle School and Creekwood Tennis Courts. Jessen seconded the motion and it carried unanimously. VIII. ADJOURNMENT MOTION: Kingrey moved to adjourn the meeting at 11:15 p.m. Schwartz se` co`nded the motion. Respectfully submitted, Carrie Tietz Recording Secretary