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Parks and Recreation - 04/20/1981 1981 APRIL 6 , 20 MINUTES CITY OF EDEN PRAIRIE AGENDA j EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, APRIL 6, 1981 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Richard Anderson, chairperson; Pat Breitenstein, Marge Friederichs, Marty Jessen, Jerry Kingrey, Jesse Schwartz, Larry VanMeter COMMISSION STAFF: Robert A. Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF MARCH 16, 1981. IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Letter from Larry Anderson, Pres. H.A.E.P. V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners None B. Reports of Staff 7:40 1. Introduce Stuart Alexander and Chuck Pappas 7:45 2. Development Proposal - Valley Place Offices 8:00 3. Tree Cutting Incident Report 8:05 4. City Hall Site Selection 8:10 S. Fishing Resources Study Committee Minutes 8:15 6. Council Report VI. OLD BUSINESS 8:20 A. Purgatory Creek Recreation Area Plan 8:35 B. Update of 5 Year Capital Improvement Program (cont from Mar. 16) 8:55 C. Swedlund Property Parks, Recreation and Natural -2- April 6, 1981 Resourceo Commission VII. NEW BUSINESS 9:00 A. Minnetonka Community Services Advisory Council Representative 9:05 B. Policy on Contracts - Werts 9:20 C. Round Lake Park Shelter 9:25 D. Parks, Recreation and Natural Resources Commission Tour of City 9:30 VIII. ADJOURNMENT s i i -IC r - APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION � f MONDAY, APRIL 6, 1981 7:30 P.M. ,CITY HALL COMMISSION MEMBERS PRESENT: Richard Anderson, Chairperson; Marge Friederiohs, Jesse Schwartz, Jerry Kingrey (8:05) COMMISSION MEMBERS ABSENT: Pat Breitenstein, Marty Jessen, Larry VanMeter OTHERS PRESENT: Dick Dahl, E. P. News Stu Alexander, Athletic Coordinator F I. ROLL CALL The meeting was called to order at 8:05 p.m. by Chairperson, Richard Anderson. It was decided to move to Item V.B.2. so the developer present on Valley Place Offices project would not have to wait any longer due to the late start of this meeting. V.B.2. Development Proposal - Valley Place Offices CLambert commented that this is one of the nicer projects to come through the City and Staff is very satisfied with the proposal. MOTION: Friederiohs moved to recommend approval of Valley Place Offices per planning staff recommendation that the trees on the site be preserved. Schwartz seconded the motion and it carried unanimously. (Return to Agenda sequence) II. APPROVAL OF AGENDA Addition: V.A.1. Slope Ordinance Committee Report (Kingrey) MOTION: Kingrey moved to approve the Agenda as published with the addition. Friederiohs seconded the motion and it carried unanimously. III. MINUTES OF MARCH 16, 1981 MOTION: Kingrey moved to approve the Minutes as published. Schwartz seconded the motion and it carried unanimously. r IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Letter from Larry Anderson, Pres. H.A.E.P. rLambert summarized Mr. Andersonle letter where he states Eden Prairie needs additional rinks to meet the needs of the oommunity and that r Minutes — Parks, Recreation & approved April 6, 1981 Natural Resources Commission —2— r the City should fulfill as quickly as possible the commitment of additional ice rinks per the bond referendum. Lambert said he recommends constructing an additional hockey rink i at Round Lake Park for the following reasons: (1) Round Lake Park is a Community Park and serves a larger population than a neighborhood park (2) The proposed park shelter at Round Lake is sized to accommodate another hockey rink. (3) Round Lake Park is centrally located in the community. Lambert further said he will meet with high school officials and encourage the school to use the ice rinks at Round Lake Park for school curriculum activities. Kingrey expressed concern that the southeast quadrant of Eden Prairie is not being adequately serviced at this time in terms of hockey rinks, and asked if a temporary rink possibly on the Preserve site could be constructed until Homeward Hills Park or another park in that quadrant is developed. Lambert said building a temporary rink is very costly and the terrain at the Preserve would not accommodate another hockey rink nor would the size of the warming house there be adequate for two rinks. Anderson asked what the status of Homeward Hills Park is. Lambert said the City is ready to go out for bids as soon as Hustad's proceed with Bluffs West III thus freeing up acreage for the park to proceed. Lambert added that Homeward Hills is the best opportunity for bringing another hockey rink to the southeast quadrant of the City and he will communicate with Hustad to find out where the project stands. Anderson said he is not in favor of the high school using the hockey rinks at Round Lake Park in lieu of building their own. He said present curriculums (including broom ball, etc.) warrant close accessibility to a rink. MOTION: Kingrey moved to recommend that Staff investigate both money needed and plans for constructing a hockey rink at Round Lake Park and also construction of a rink in the southeast quadrant of the City. Also that Staff negotiate with the school district to participate in a rink at Round Lake Park. Friederichs seconded the motion and it carried unanimously. V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 1. Slope Ordinance Committee Report Kingrey said there was good discussion on the problems of being too specific in an ordinance such as this. He summarized the Minutes - Parks, Recreation & : approved April 6, 1981 Natural Resources Commission -3- c meeting by saying Staff will be investigating and reporting on ownerships of land along the north slope of the Minnesota River along Highway 169 and will have aerial photos produced of that area. A follow-up meeting is scheduled for April 28 after the data is collected. Anderson was present at the meeting also and added that the Minnesota River Bluffs are unique and the concensus is that other slopes in the City could be delt with without an ordinance. He also feels there should be something in an ordinance to protect trees. B. Reports of Staff 1. Introduce Stuart Alexander and Chuck Pappas Stuart Alexander was introduced before the meeting to those present, and Chuck Pappas was unable to attend this meeting. 2. Valley Place Offices Proposal (above) 3. Tree Cutting Incident Report Kingrey said he questions the benefits of more laws to prevent incidents such as the one north of Valley View Road of happening again. Both Kingrey and Anderson voiced strong support of incorporating a severe financial penalty to developers who allow trees to be destroyed that they had previously committed to save upon approval of the development. 4. City Hall Site Selection Lambert referred to this as an information item to update the Commission on the five sites the Staff is evaluating. 5. Fishing Resources Study Committee Minutes Lambert referred to the Minutes for review and stated that he feels the Committee seems to be a dedicated group truly interested in fishing and improving the lakes for fishing in Eden Prairie. He also suggested a capital improvement program be developed for the lakes in Eden Prairie because they are such valuable natural resources. 6. Council Report Lambert reported there were no items pertaining to the Parks Commission at the last meeting. l { Minutes — Parks, Recreation & approved April 6, 1981 I Natural Resources Commission -4- VI. OLD BUSINESS A. Purgatory Creek Recreation Area Plan Lambert said this plan appears to be dead as Don Brauer was not able to get written commitments from the property owners on dedication or an assessment or secure free fill from Browning Ferris. Lambert said even though this Plan appears to be unfeasible, he hopes the City will not forget about the Purgatory Creek area and would develop its own concept plan (in house) so the City is ready with something when development proposals in the area come forth. Lambert added he feels this can be an attractive area in terms of creating interesting land forms and planting trees, eto. , but he is not in favor of a golf course because of the fill required. B. Update of 5 Year Capital Improvement Program (cont. from March 16) Anderson asked if the lighted softball fields at Round Lake Park can be used for football practice or play. Lambert said about 3 full size football fields make up the outfields where the association can play or practice 4 nights per week. MOTION: Schwartz moved to approve the 5 Year Capital Improvement Program as written and to note to light two softball fields at Round Lake Park in 1981. Kingrey seconded the motion and it carried unanimously. C. Swedlund Property Lambert said he met with Mr. and Mrs. Norm Behlmer, the realtors that have the listing for Mr. Swedlundts property. Considering the City had an appraisal approximately one year ago of $325,000 and the property is presently on the market for $595,000, the City is a long way from an agreeable price. Staff is requesting appraisals from two different companies and hopefully from those results the City can begin negotiating on the property. Staff is also recommending authorization of an immediate title searoh on the property as the Behlmer's indicated there is quite a bit of mortgage money outstanding to date. NOTION: Friederiohe moved to recommend approval of two appraisals and a title search on the Swedlund property per staff recommendations. Schwartz seconded the motion and it carried unanimously. DISCUSSION: Kingrey questioned the need for two appraisals as opposed to one and recommended the appraisors chosen be associated with the �, Appraisal Institute or other professional real estate appraisal association. Minutes -- Parks, Recreation & approved April 6, 1981 Natural Resources Commission -5- VII. NEW BUSINESS A. Minnetonka Community Services Advisory Council Representative MOTION: Kingrey moved to recommend the Council appoint an appropriate resident of Eden Prairie living in the Minnetonka School District, to serve on the Minnetonka Community Advisory Cotuacil. Schwartz seconded the motion and it carried unanimously. B. Policy on Contracts - Worts Sandy Worts referred to her Staff Memo of April 2, 1981 , including a petition from residents requesting the City to include the Jackie Sorenson Aerobics Danoe Program in the Community Leisure - Program. Worts said this is one example of the City getting approached by different vendors to contract for exercise programs (and other areas such as tennis, golf, guitar, cross-country skiing) and the Staff does not have a set policy to make decisions. Worts feels this Commission should recommend how Staff can go about dealing with these issues so there is an "across the board" policy followed. Lambert said a possibility of handling this would be to have vendors bid on a program and the City would go with the lowest bid, however this does not mean the best quality program. (- Friederiehs stated deep concern that vendors are making too much money off Community Education & City programs because they have no overhead, adver- tising expenses, etc. , and perhaps they should pursue other options available to them such as paying the costs necessary to hold classes at ohurohes, the Center, etc. Anderson said perhaps the City should establish an hourly rate for everyone that would be consistent for all programs offered through the City. If someone such as Jackie Sorenson felt the rate was too low they could find somewhere else to have the classes. Lambert said the City is not out to make money on Community programs in our schools, but the Community Center can do that and perhaps that f could be another option open to vendors, but they would have to pay the �. going rate. Kingrey expressed concern if the City did not offer classes that many of the residents in the community are requesting, attendance in City programs would drop. Lambert said he was pleased with the philosophy Commissioners expressed on this subject an& will further discuss the issue with Community Ed people to get a better sense if there is mutual understanding. Worts expressed concern that the instructors the City has now are really quality ones, and she knows they will loose some of them if there is a set pay rate for all insturctors. Minutes — Parks, Recreation & approved April 6, 1981 Natural Resources Commission —6— Anderson requested Staff to write up a summation of the philosophy expressed at this meeting and present it to Commission members. Lambert said he would do that as well as recommend a policy approach and discuss this with Mick Anderson and then bring it back before this Commission. C. Round Lake Park Shelter Lambert said the size of the building did not change through the revised plans, but the type of construotion changed from concrete to joist. MOTION: Kingrey moved to recommend acceptance of Jordahl Construction as low bid per staff recommendation. Anderson seconded the motion and it carried unanimously. ro D. Parks, Recreation and Natural Resources Commission Tour of City MOTION: Kingrey moved to recommend this Commission meat at 6:15 p.m. for four consecutive regularly scheduled meetings beginning May 4, 1981, ;} to tour the City. Friederichs seconded the motion and it carried unanimously. Y / VIII. ADJOURNMENT Friederichs moved to adjourn the meeting at 10:15 p.m. Kingrey seconded the motion. Respectfully submitted, Carrie Tietz Recording Secretary tl� AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, APRIL 20, 1981 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Richard Anderson, chairperson; Pat Breitenstein, Marge Friederichs, Marty Jessen, Jerry Kingrey, Jesse Schwartz, Larry VanMeter COMMISSION STAFF: Robert A. Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL I II. APPROVAL OF AGENDA w III. MINUTES OF APRIL 6, 1981 IV. PETITIONS, REQUESTS AND COMMUNICATIONS • 7:35 A. Introduce Chuck Pappas, Community Center Manager 7:40 B. Request from Hockey Association 7:50 C. Letter from Jack Miller Regarding Hidden Ponds 1st 7:55 D. Letter from Marilyn Egerdal, Administrative Assistant HCPRD E. Letter from John Perovich - MRPA V. RECOMMENDATIONS AND REPORTS i A. Reports of Commissioners None B. Reports of Staff 8:05 1. Community School Services Advisory Council Minutes 8:10 2. City Hall Site Selection Update i 8:20 3. Fishing Resource Study Committee Report 8:30 4. Council Report VI. OLD BUSINESS 8:35 A. Policy on Contracts I 8:45 B. Schedule of Park Tours i I i Parks, Recreation $ Natural -2- April 20, 1981 Resources Commission 8:55 C. Purgatory Creek Recreation Area Plan VII. NEW BUSINESS 9:00 A. Community Center Change Order Request 9:10 VIII. ADJOURNMENT V C_ ' r -APPROVED MINUTES EDEN PRAIRIE PARKS1 RECREATION AND NATURAL RESOURCES COMMISSION i. MONDAY, APRIL 20, 1981 7:30 P.M., CITY HALL COMMISSION IM-MERS PRESENT: Richard Anderson, chairperson; Pat Breitenstein, Marge Friederichs (8:30), Jerry Kingrey, Jesse Schwartz, Larry VanMeter COMMISSION MEMBER ABSENT: Marty Jessen COMMISSION STAFF: Robert; A. Lambert, Director of Community Services OTHERS PRESENT: Dick Dahl, E. P. News Chuck Pappas, Community Center Manager Sandy Werts I. ROLL CALL The meeting was called to order at 7:30 P.M. , by chairperson, Richard Anderson. II. APPROVAL OF AGENDA MOTION: Kingrey moved to approve the Agenda as published. Breitenstein seconded the motion and it carried unanimously. ( III. MINUTES OF APRIL 6, 198-1 ` The following changes were made: - Kingrey: Item B.3., page 3, change the first sentence to read: "Kingrey said he questions the benefits of more laws to prevent..." - Kingrey: Item C., DISC., page 4, add to the last line: "....Appraisal Institute or other professional real estate appraisal association." - Lambert: Item B., page 5, change "Community Education Program" to "Community Leisure Program". r MOTION: Vaadeter moved and Breitenstein seconded a motion to approve the minutes of April 6, 1981 as published with the above changes. The motion carried unanimously. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Introduce Chuck Pappas, Community Center Manager Lambert introduced Mr. Pappas to the Commission and Dick Anderson welcomed Mr. Pappas to the City of Eden Prairie. B. Request from Hockey Association C Kingrey reported that Larry Anderson, President of the Hockey Association of Eden Prairie, is injured and is not able to be present at this meeting. r i Minutes — Parks, Recreation & .approved April 20, 1981 Natural Resources Commission —2— I� Staff recommends construction of a new hockey rink adjacent to the existing hockey rink at Round Lake Park. Lambert reported that in talking with school district staff they would be interested in jointly v funded projects in the future, however they would need about one year advance notice in order to plan into their budget. The school district staff would not be in a position to help fund this additional rink at Round Lake Park because they are already committed to other things with this year's .funds. The school district staff also pointed out they would prefer all their rink activities to be indoors but in certain oases j would use the outdoor facilities at Round Lake and in that case, Lambert said, a reasonable price could be agreed upon just to cover the Cityfs costs. Lambert said the Hockey Association has indicated it doesn't need an additional rink a full 5 days per week, so possibly one evening or so per week could be soheduled at different neighborhood park rinks throughout the City for a pickup game or open skating. Anderson asked if the City has any plans to get more involved in - broomball as so many communities are? Lambert said there is a broomball league in Eden Prairie now and so far there are no problems scheduling ice time. Kingrey said he would like to see Homeward Hills park developed as soon as possible to provide a park and rink for that section of Eden Prairie. Lambert agreed this should be a top priority. MOTION: Kingrey moved to approve the construction of an additional hockey rink at Round Lake Park per staff recommendation. VanMeter seconded the motion and it carried unanimously. C. Letter from Jack Miller Regarding Hidden Ponds 1st Lambert summarized the letter from Jack Miller asking if the City would accept a deed to Outlots A and B in Hidden Ponds First Addition. Lambert added that the Homeowner's Association is not working as Mr. Miller points out in his letter. Anderson asked if any of the HomeownerIs Associations in the City are maintaining trails? Lambert said the only one he is aware of that is functioning is in the Preserve and perhaps in a matter of time they also will approach the City to take over the trails, etc. Lambert said these outlots are a benefit to the City because they route people directly to the neighborhood park where otherwise they would have to travel blocks out of the way to get to the park. He also feels that if these outlots are left to go tax forfeit the residents may,00me back to the City in a few years saying they need a trail to the park. Minutes — Parks, Recreation & approved April 20, 1981 Natural Resources Commission —3— Schwartz expressed concern that if the City sets a precedent in accepting these outlots, will it then be asked to accept all the other unmaintained trails in the City? Perhaps a condition of acceptance be that the trails be upgraded first by the residents and then the City will take over. VanMeter expressed agreement with this approach. MOTION: Kingrey moved to request Staff reinvestigate ownership and/or legal authority for outlots A and B Hidden Ponds First Addition. Also that staff investigate the manner in which that ownership may be con— veyed to the City and the possibility to define maintenance responsibility of the outlots (private or City responsibility) and the manner in which they might be assessed to other parties City—wide and bring this infor— mation back to the Commission. The motion died for lack of a second. Lambert said it is important to realize that flack Miller is simply asking if the City will accept the outlots, yes or no, and the conditions can be determined at a later date. Kingrey said he would still like the above questions answered before he would feel oomfortable giving a yes or no answer. Mr. Anderson turned the chair over to Mr. VanMeter at this point. MOTION: Anderson moved to recommend the Council give Mr. Miller an 1 affixmative response under the following conditions: 1) the area of Hidden Ponds accept responsibility of putting trails in order themselves, or accept assessment the City would impose to put the trails in order; 2) the care and maintenance of the trails and outlots be the responsibility of the City. Breitenstein seconded the motion. The motion carried with 4 in favor and 1 opposed (Kingrey). The chair was turned back to Mr. Anderson. D. Letter from Marilyn Egerdal, Administrative Assistant HCPRD Lambert referred to Ms. Egerdal'e letter of April 14, 1981. No action required. E. Letter from John Perkovioh — MRPA Lambert referred to the Maroh 26, 1981 letter from Mr. Perkovioh regarding the status of LAWCON funds. Due to federal outbaoks there is a freeze on 1981 funds and the City probably cannot count on any LAWCON funds for 1982. Lambert added that State matching funds for 1982 do not look good either. r - Minutes - Parks, Recreation & ,approved April 20, 1981 Natural Resources Commission -,- I� Anderson asked if the City will have to forfeit Miller Park due to lack of LAWCON funds and Lambert said definitely no, the City will just have to pay for it out of internal funds. V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners None B. Reports of Staff 1. Community School Services Advisory Council Minutes No action required. b 2. City Hall Site Selection Update Lambert reported that 7 architectural firms are being looked at for reviewing the City Hall site and the Water Treatment Plant site for expansion. The arohiteots will be reviewed on April 28 and a recommendation of an architectural firm will be made to the City Council at the May 5 meeting. No action required by this Commission. 3. Fishing Resource Study Committee Report Lambert reported that the Study Committee met last week and will meet again at the end of the summer after the DNR has completed some of the requested surveys and has additional information compiled on some of the lakes as requested by the Fishing Resource Committee. MOTION: Kingrey moved to approve the Fishing Resource Study Committee recommendations per the report of April 9, 1981. Breitenstein seconded the motion and it carried unanimously with Friederiohs abstaining. 4• Council Report April 7, 1981: The City Council - authorized two appraisals for Swedlund property on Riley Lake - approved Round Lake Park shelter - approved Starring Lake Park master plan - authorized to change status of Riley Lake in Guide Plan - no action on Shade Tree Program Minutes - Parks, Recreation & approved April 20, 1981 Natural Resources Commission -5- VI. OLD BUSINESS A. Policy on Contracts Lambert and Werts met with Mick Anderson, Director of Community Education, and discovered the school does not presently have a policy G regarding private vendors, and in talking with other communities they had no set policy either. Lambert said they came to the conclusion that groups such as the aerobic dance organizations offer high quality programs and if City residents are requesting these programs and are willing to pay the increased cost in offering them, then the City should provide those services. Anderson said it bothers him that by paying some programs more than others you are saying someone is worth more than someone else and he doesn't feel this is fair. Anderson feels the same rate should be paid to all. i MOTION: VanMeter moved to approve staff recommendation for dealing with vendors or private groups. Kingrey seconded the motion and it carried with Anderson opposing. DISCUSSION: Schwartz asked if the City would be reimbursed for additional overhead created in dealing with the different vendors or groups. Lambert said he doesn't see additional staff being added because of this, there would just be more time required by the present staff at registration time. B. Schedule of Park Tours The Commission agreed to follow the schedule presented by the staff in memo of April 14, 10181. C. Purgatory Creek Recreation Area Plan MOTION: Kingrey moved to approve the staff recommendation to reject Mr. Brauer's golf course plan proposal and should the Council accept this recommendation that a copy of the Minutes with the Council's action therein be sent to all appropriate landowners. Schwartz seconded the motion and it carried unanimously with Friederichs abstaining. VII. NEW BUSINESS A. Community Center Change Order Request MOTION: Breitenstein moved to approve the change order to change the storage room to an office with the window, and to approve the change order for the electrical rough-in for the pool scoreboard and time pad system ; for a total cost of $3,994, per staff recommendation. VanMeter seconded x the motion and it carried unanimously. VIII. ADJOURNM-MT - Breitenstein moved to adjourn the meeting at 8:57 p.m. Respectfully submitted, Carrie Tietz Recording Secretary I