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Parks and Recreation - 10/15/1979 is 1979 OCTOBER 1 , 10 .9 15 MINUTES CITY OF EDEN PRAIRIE i AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, OCTOBER 1, 1979 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Richard Anderson, Chairperson; David Anderson, Steve Fifield, Robert Johnson, Robert Kruell , George Tangen, Larry VanMeter q COMMISSION STAFF: Robert A. Lambert, Director of Community Services Approx. Time to Begin Item i 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF SEPTEMBER 17, 1979 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:35 A. Eden Prairie Snowmobile Club ' 7:50 B. Petition for Lowering Floodplain - Purgatory Creek V. RECOMMENDATIONS AND REPORTS 8:00 A. Reports of Commissioners 1. Park Bond Referendum Committee Report - Jerry Kingrey B. Reports of Staff 1. Development Proposals 8:30 a. Villa a Woods 8:45 b. Nemec Knolls 9:00 C. Mic_-h�elan elo Gardens 9:20 d. Creekv�t—al-eS 9:40 e. Hidden Glen 10:15 2. Park Concerns - Creekwood Area VI. OLD BUSINESS i 10:30 A. Hidden Ponds Park Status VII. NEW BUSINESS 10:35 A. Code of Ethics 10:40 B. Bids on Improvements at Bryant Lake Park i C` 10:50 VIII. ADJOURNMENT I r _ APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, October 1, 1979 7:30 P.M. , City Hall COMMISSION MEMBERS PRESENT: Richard Anderson, Chairperson; David Anderson, i Robert Johnson, Robert Kruell , George Tangen, Larry VanMeter j COMMISSION MEMBERS ABSENT: Steve Fifield COMMISSION STAFF PRESENT: Robert Lambert, Director of Community Services OTHERS PRESENT: Stephen T. Ryan, Greg Dumondeaux, David Field, Cheryl Zitzloperger, Steven Pellinen, Larry Heinen, Patricia A. McCormick, Coralyn Koschinska, Deanna Iesh, Lorilee Olson, Patricia Walquist, Mike Mueller, John M. Kelley, Dick Dahl , E.P. News I. ROLL CALL The meeting was called to order at 7:30 p.m. by Richard Anderson, Chairperson. II. APPROVAL OF AGENDA Additions: V.B.3. Council Report - Lambert VI.B. Round Lake Study - Kruell VI.C. Metro Park Study - Kruell VII .C. 212 - Kruell VII .D. Hikeway/Bikeway Trails - Kruell MOTION: Kruell moved, and VanMeter seconded, to approve the agenda as published and revised; The motion passed unanimously. III. MINUTES OF SEPTEMBER 17, 1979 Changes: Page 5, V.B.5. , add: Kruell explained that he opposed the stable plan because it represents government intrusion into activities more adequately and appropriately operated by private enterprise. MOTION: Dave Anderson moved to approve the minutes as published and ammended; Kruell seconded, and the motion passed with Tangen abstaining. IV. PETITIONS, REQUESTS, AND COMMUNICATIONS A. Eden Prairie Snowmobile Club Dave Johnson, Earl Sickman and Al Zachow, representing the Snowdrifters Snowmobile Club, presented their plan for the expansion of their trail system within the City. One new section of the trail is proposed from Edenvale Golf Course area south to the bridge on Valley View, connecting to the existing trail on the north side of 72nd. They felt that this plan would keep snowmobilers from randomly using the golf course property. They also expressed concern about adding too many miles of trail since their members are responsible for maintaning the trails. There are now nineteen miles, and they are proposing a total of thirty-eight miles. Minutes-- Parks, Recreation & -approved October 1. 1979 Natural Resources Commission -2- R. Anderson had some concerns about the compatability of a snowmobile trail and cross-country ski trails at the golf course. Johnson agreed that the snowmobile trail should be located in such a manner that the two would not conflict. Kruell asked about the possibility of using sidewalks and right-of-ways for snowmobile trails, since noise levels are down now. Lambert reminded him that last year most of the complaints came from the Scenic Heights area where this was allowed. Traditionally, trails have been designed for non-motorized use. Lambert expressed concern about a section of the trail which appeared very close to a residential area in Red Rock, anticipating possible complaints. Kruell asked if an access for those homes in the northwest sector could be provided. Sickman and Zachow agreed that there may be a possible access, but they have not investigated it thoroughly yet. Kruell advised the members of the snowmobile club to keep complete records to justify their expenses since the purpose of state funds is to provide compensation, not a profit. He then spoke to the question of allowing motorized vehicles on the hikeway/bikewa.y trails, stating that he thought the intent was to provide trails for cross-country skiers in the winter. R. Anderson agreed that opening the trails for motorized vehicles would create a whole new set of problems. He recommended maintaining those trails for cross-country skiers, and noted that snowmobiling may have to be prohibited in certain areas within the City. Johnson asked the Commission if they felt that a trail connection to i the Bryant Lake area would be desireable. Tangen felt that there may be some opposition from people on the lake. A trail would probably not serve to take Bryant Lake residents out as much as it would bring others into the lake. A trail near the lake would also interfere with skiers, etc. R. Anderson agreed, noting that if snowmobilers have no means of leaving the area, the logical solution is to prohibit snowmobiling in that area. The Commission seemed to concur that the areas near Bryant Lake and Anderson Lakes were not high priority for snowmobile trails. Kruell did favor the development of the proposed trail to the bluffs area along Riverview Road, and under the power lines, which would allow people in the Southeast sector to gain access to the trails. r Minutes - Parks, Recreation & approved October 1. 1979 Natural Resources Commission -3- MOTION: Kruell moved to recommend that the snowmobile club develop trails as outlined by their plan, but delete the trail to Bryant Lake, the segment' of trail near Anderson Lakes, and the section of trail along Red Rock Lake. Tangen seconded the motion which passed unanimously. B. Petition for Lowering'Floodplain - Purgatory Creek Lambert requested that the Commission table this item since new information had just been received pertaining to the issue. Staff needed time to review the information and report on it. MOTION: Tangen moved to table the petition until the next meeting and VanMeter seconded. The motion passed, with Kruell voting "nay". V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 1. Park Bond Referendum Committee Report Jerry Kingrey, Jerry Wigen and Al Upton came to present the report and final recommendations from the Park Bond Referendum Committee. The committee had agreed unanimously to ask for 3.5 million -dollars on a one-question basis. (, Kruell suggested the committee had carried thir task further than finding a means to acquire and develop park lands. They brought in a facility to house a pool and indoor ice along with the plan for park acquisition and development. He asked if there were no definate cost breakdowns, and costs were to exceed funds in one of the three major areas, which one would be on the short end? Would limits be set prior to acquisition, development and building? He also suggested the possibility of building the facilities (pool and community center) at a new City Hall complex. Dave Anderson pointed out that the committee had started with the Capital Improvement Plan adopted by the Parks, Recreation and Natural i Resources Commission, which contained a deficit of $375,000 for park acquisition and developemnt, and also recognized a need for a swimming pool and a community center. The committee studied the entire problem, and their findings are documented in the report. Tangen questioned the wording of the first conclusion (on page 7 of the report) which states "acquisition should be limited to two" park sites. Kingrey explained that the intent was to reflect the strong interest in development of parks rather that acquisition, and the two sites referred to in the report are the only two left to acquire, according to the plan adopted by the Commission. r Minutes--Parks, Recreation & approved October 1, 1979 Natural Resources Commission -4- ( Tangen suggested that "encouraged" be used rather than "limited". He also asked why the two tennis courts were planned at the Senior Citizen Center. Kingrey explained that the intent was to indicate tennis courts near Research Road, at Staring Lake Park Lambert noted that staff would write the referendum question - using care with the actual language. Lorilee Olson, 9523 Creekwood Drive, suggested that the random survey taken by the Committee was probably biased, since they had canvassed hockey parents at their registration. Wigen replied that the percentage of people favoring one question was lower at the hockey registration than at the Forest Hills Open House. The random telephone survey resulted in 181 houselolds out r of 197 in favor of supporting one question. MOTION: Tangen moved that the Commission recommend to the Council a single question bond issue, in the amount of 3.5 million dollars be held at the normal voting sites on Thursday, November 15, 1979. The report of the Park Bond Referendum Committee should be used as a guideline for utilization of funds. Dave Anderson seconded. DISCUSSION: Dave Anderson commended Jerry Kingrey and Jerry Wigen as ( Co-chairpersons of the Park Bond Referendum Committee, and those who served on the Committee for the number of hours they worked and researched to compile their figures and data. VOTE: All in favor except Kruell ; the motion passed. B. Reports of Staff *Chairperson Anderson called for a change of order in the agenda in order to accomadate a number of people waiting to be heard by the Commission. 2. Park Concerns - Creekwood Area Lambert summarized the needs and wishes of the Creekwood residents, and briefly outlined what has occured to date regarding the issue. Currently the City is talking to the Preserve about a 4-5 acre parcel which they have indicated they would like to sell . They wish to deal with the City - offering this site at a reduced rate as part of a P.U.D. concept. They will be back next month to discuss their offer. Coralyn Koschinska, 9379 Creekwood Drive, asked if this was a firm committment, and what is the time-schedule? Lambert replied that if they come in with a reasonable plan, a committment can be made. The timing will have to be worked out Minutes - Parks, Recreation & approved October 1. 1979 Natural Resources Commission _5_ Hopefully, an option or purchase agreement could be obtained early next year. Tangen commented that this is the type of proposal the Park Bond could provide funds for if it were not limited to specific sites or number of sites. Patricia Walquist, 9500 Woodridge Drive, stated their fears of loosing a potential park site if Hustad's are allowed to develop the area west of Creekwood. Lambert pointed out that the location to the west is not good for an active-use park site; that the area East of Creekwook is far more desireable. Kruell advised the citizens to call their Council People and lobby at the Council meeting. He encouraged them to actively pursue all options - to petition and go before the Council , since they have the final authority. John Kelley, 9576 Yorkshire Lane, asked for comment on the proposal made by the Yorkshire Point citizens. Lambert pointed out that the tot-lot proposed by staff had been tied in with the Overlook Place Development which was denied by the Council . The proposal for a temporary park was not acceptable to staff because a temporary park soon becomes permanent in the minds of the users. 1. Development Proposals a. Village Woods 2nd Addition Mr. Steve Ryan reviewed the history of the development and noted that the developer would dedicate 12 acres to the Red Rock Neigh- borhood Park, and pay the Cash Park Fee on all the units. Kruell wanted to know why a trail was not being recommended. Lambert pointed out that the road improvement will include a sidewalk, and only a trail from the park to the road was being recommended. MOTION: Dave Anderson moved to recommend to the Council approval of the Village Woods 2nd Addition development proposal , as per staff recommendation in the memorandum of September 27, 1979. Tangen seconded, and the motion passed unanimously. b. Nemec Knolls r Lambert reported that no representative was present, and he was opposed to having staff represent the developer. Minutes--Parks, Recreation & approved October. 1, 1979 Natural Resources Commission -6- Tangen questioned the consistency of the Conservancy Zone as it is being drawn along the creek. Lambert told him that staff was trying to be as consistent as possible by following ridge lines and tree lines in an attempt to preserve the natural character of the creek. He noted that the developer may dedicate the "no-build" land to the City if they wish, but they still must pay a Cash Park Fee. R. Anderson stated that he favors dedication to make the creek public. There could be problems in the future where the land is not owned by the city. MOTION: Tangen moved to table the development proposal , since no one was available to answer questions. Dave Anderson seconded, and the motion passed unanimously. c. Michelangelo Gardens Greg Dumondeaux presented the concept plan for 350 condominium units, in which recreational facilities are provided within the development. Tangen expressed concern about the actual construction plans (grading,etc.) since the trees and hill on that site are important to the character of the overall area. He asked if the proposal would come back when rezoning was requested. Lambert told him the Commission would also see the final development proposal , but this is a concept proposal . VanMeter asked how many of the trees on the site could be saved? Dumondeax told him that by using an estimate from aereal photographs, they felt that 90% of the trees could be saved. E ' Kruell commented that concept approval can be somewhat binding. He felt the Commission should have answers now to all their questions. He asked if the EAW could be reviewed. Lambert told him that the planning staff was doing it, but he did not know when it would be complete. R. Anderson asked how far this was from the nearest park property, and was told that it is only 500-1000 feet from Nine Mile Creek. Tangen questioned how tall the buildings would have to be to accomodate i 360 units in a 10 acre building area. He was told no more than three stories. MOTION: Tangen moved -to table the item until the next meeting �. after the EAW is available. Kruell seconded the motion which passed unanimously. Minutes - Parks, Recreation & approved October 1, 1979 Natural Resources Commission -7- d. Creekview Estates Steve Pellinen presented the plan for the proposed development. Kruell stated that 29 lots in 25.5 acres is misleading since a portion of this area is not being developed. R. Anderson noted that the scenic easement appears to run through the lots, very close to the street, leaving little building space, especially the two lots at the curve of the road. Kruell asked if there is an agreement that no one will use the "no-build" zone, how is that agreement enforced? Lambert explained that the 810 contour line was being used as the guideline; the agreement goes on the deed, which gives the City leverage to act if someone reports a violation. R. Anderson stated that there have been problems in the past with covenants,and he favored encouraging dedication of scenic easements. Lambert stated that as long as trails cannot be built there, the owners will be the best caretakers; they want to protect their invest- ment. However, if there is any plan to develop trails, then the land must be owned by the City. R. Anderson suggested that if a park along the creek was not feasible, maybe a bridge accross the creek would give the public a chance to enjoy the creek valley from a different perspective. Mr. Larry Heinan, one of the owners of the property, responded favorably to the suggestion that the road alignment be moved in and easterly direction to prevent crowding the houses at the curve. MOTION: Dave Anderson moved to recommend to the Council approval of Creekview Estates per the recommendation in the Memorandum of September 28, 1979; adhering to the 810 contour and subject to an easterly re-alignment of Creekview Court, to allow more suit- able building space; subject to the Engineering Department reviewing the proposed realignment of the road. Johnson seconded, and the motion passed, with R. Anderson opposed. t � e. Hidden Glen Mr. Don Hess presented the concept plan for the Hidden Glen project proposing 230 single family homes, a mini-park, and a ten acre neighborhood park in 114 acres. Tangen asked if the mini-park was to be developed in the first stage, and was told it would. VanMeter asked what the timetable was from one stage to the next. Hess told him that it would be determined according to when Dell Minutes--Parks, Recreation & approved October 1, 1979 Natural Resources Commission -8- Road is extended; they are forecasting one to two years for that project. Kruell suggested trails into the floodplain area in the winter, but was told that the topography was not good for this. MOTION: Kruell moved to recommend to the Council approval of the' Hidden Glen proposal , since it meets wi.th they approval of the Commission from a recreational view point. Dave Anderson seconded. DISCUSSION: Tangen pointed out that being responsible for "natural resources" broadens the scope of the Commission and their concerns. VOTE: The motion passed unanimously. ' R. Anderson turned the chair over to George Tangen, Vice-Chairperson, at 11:50 P.M. when he left the meeting. 3. Council Report Lambert reported that the Council had approved the Comprehensive Park Plan recommended by the Commission. s IV. OLD BUSINESS G A. Hidden Ponds Park Status , This was an informational item, and no action was required. B. Round Lake Study MOTION: Kruell moved to recommend to the Council approval of the report and it's recommendations. VanMeter seconded, and the motion passed unanimously. C. Metro Park Study Kruell suggested that this item be on the agenda so the Commissioners could be briefed in advance of the presentation by the Metropolitan Parks and (r Open Space Commission at the Council meeting. p Lambert explained that the major change they were proposing was to eliminate Eden Prairie and Bloomington as implementing agencies, leaving only the seven countys. MOTION: Kruell moved to recommend that the Council object to this action. Dave Anderson seconded. DISCUSSION: lambert pointed out that the regional parks will require maintenance at an estimated cost to the city of $200,000 per year. Allowing the counties to take over would be wise, in that Eden Prairie ( will still have the parks, yet will not have to pay for their maintenance. Minutes--Parks, Recreation & approved October 1, 1979 Natural Resources Commission -9- Dave Anderson asked how this would affect the park at Anderson Lakes; will we loose the avility to determine what will happen there? Lambert told him that the county would take over, but the Commission could still have input in the development. Dave Anderson withdrew his second. Tangen asked if an agreement could be worked out during the development of Bryant Lake Park, and was told that the Commission will still help with. the planning of the park. Kruell stated that there seemed to be two possible alternatives, One was to.giv.e the responsibility to the Metro Council . The other was to devise a scheme to get Metro Council to pay us to maintain the park. Lambert told him that maintenance to a certain standard may become the operating procedure. This would require more administrative staff. The motion died for the lack of a second. VII. NEW BUSINESS A. Code of Ethics Each. Commissioner received a copy of the "Code of Ethics for Public Officers" and Resolution #79-135. They also received a disclosure form to date, sign, and complete as necessary. B. Bids on Improvements at Bryant Lake Park Lambert summarized the results of the bids taken on the improvements to be made at the Eden Prairie Stables at Bryant Lake Park. MOTION: Tangen moved to recommend that the Council approve the bid on improvements at Bryant Lake Park per staff recommendations in the memorandum of September 27, 1979. Dave Anderson seconded and the motion passed unanimously. C. Highway 212 Kruell suggested that this discussion could be deferred until the next meeting. He had read a report which indicated the high school 's athletic fields were possibly going to have to be moved due to a new highway alignment. He felt the Commission should be advised about what is happening with the highway department. Tangen asked if the information on the possible routes could be brought to the Commission at a future meeting; Lambert agreed to do this. D. Hikeway/Bikeway Trails Kruell asked that this item be dropped. VIII. ADJOURNMENT The meeting was adjourned at 12:15 A.M. r _ SPECIAL MEETING EDEN PRAIRIE CITY COUNCIL WEDNESDAY, OC;TOBER 10, 1979 6:30 P.M, CITY HALL COUNCIL MEMBERS PRESENT: Wolfgang Penzel, Mayor; Dean Edstrom, David Osterholt, Sidney Pauly, Paul Redpath STAFF PRESENT: Robert Lambert, Director of Community Services; Roger Pauly, City Attorney OTHERS PRESENT: Jerry Kingrey $ Jerry Wigen, Co-Chairpersons Park Bond Referendum Committee; David Anderson, Ed King, Dick Feerick, John Reedy, Dick Dahl, Eden Prairie News The purpose of this meeting was to consider Resolution No. 79-186, determining the necessity of issuing general obligation park bonds and providing for an election thereon. Mayor Penzel called the meeting to order at 6:30 P.M. Jerry Wigen and Jerry Kingrey, Co-Chairpersons of the Park Bond Referendum Committee, were present to answer questions. Osterholt asked how the City would pay the operating costs for a pool and ice- facility. Wigen reported that after reviewing the financial reports on other facilities in similar communities, they estimated that the revenue should equal the operating costs. fie added that there is no data available on a joint-facility which should operate more economically. Osterholt had several questions concerning the hours of operation, the length of the skating season, and the numbers of rental hours projected by the committee. S. Pauly questioned the form used by other communities for their successful bond issues. Did they pass their facilities whith separate questions, or a combined question, as proposed by the committee? She expressed her desire for a successful referendum, and was concerned about the depth of support for indoor ice. Edstrom asked if it was appropriate to assume that if an ice facility alone would break even, the combination of an ice-facility with a pool should lessen the loss contributed by the pool. Wigen again stated that the revenues should meet the operating costs. He noted that the school should assume a share of the operating cost of the pool, similar to what they would pay to operate their own. Dave Andersen added that although operating costs must be considered, parks also require maintenance, and they are not revenue producing. Kingrey reported that the committee had explored all the possible ways to present the question, and the majority of the people expressed their support of a single question, rather than risk having their special interest fail. 1 j i Special Meeting -2- 10/10/79 Eden Prairie City Council I Osterholt stated that he felt park development is the highest priority, and that by combining it with facilities, it may not pass; therefore, he favors separate questions. Edstrom felt that all parts of the package are needed in the community, and favored supporting one question. Redpath noted that he would support a single question, since he felt both park ' development and facilities are important. MOTION: Redpath moved to adopt Resolution No. 79-186, with voting to occur at the six normal voting sites. The motion was seconded by Edstrom. DISCUSSION: Osterholt stated that although he would favor the resolution, he did not think that one question would give the voters enough choice, and he would not support the referendum in the community. VOTE: Motion passed unanimously. i Osterholt cautioned the committee to use public funds for informational purposes only, not to pursuade voters. The Council will give formal approval on funding for informational brochures or signs after they review them. �.. Osterholt also asked that the committee be prepared to work toward another referendum for park development in the spring in the event that this one should fail. MOTION: Osterholt moved for adjournment, seconded by Penzel, motion passed. The meeting was adjourned at 7:15 P.M. Respectfully Submitted, Georgia Jessen Recording Secretary r RESOLUTION NO. 94 RESOLUTION DETERMINING NECESSITY OF ISSUING GENERAL OBLIGATION PARK BONDS AND PROVIDING FOR AN ELECTION THEREON BE IT RESOLVED by the City Council of the City of Eden Prairie, Minnesota, as follows: 1. This Council has investigated the facts necessary to ascertain and does hereby find, determine and declare, that it is necessary and expedient for the City to borrow money by the issuance of its general obligation binds in an amount not to exceed $3, 500, 000 to provide funds for the acquisition and betterment of land, buildings and facilities for its program of public recreation, as described in the report of the Park Board Referendum Committee, dated September 25, 1979. 2. The question of issuing bonds in such an amount and for such a purpose shall be submitted to the qualified electors of the City at a special election to be held on November 15, 1979, between the hours of .M. and M. at the polling places set forth in the Notice described in paragraph 4 hereof. 3. The City Finance Director/Clerk is hereby authorized and directed to cause Notice of the election to be given as follows: (1) by immediately posting in his office for public inspection a copy of the Notice set forth in Para- graph 4; (2) by publication of. said Notice in the Eden Prairie News, the official newspaper of the City, once each week for two successive weeks, the first publication to be not less than fourteen days before the election; (3) by posting said Notice at the polling places and at three of the most public and conspicuous places in the City not less than ten days before the election; (4) by publishing in the official newspaper of the City a sample ballot as set forth in paragraph 5 at least one week before the election; (5) by posting a sample ballot in his office for public inspection and in the polling places at least four days before the election. 4. The Notice to be published and posted as provided in paragraph 3 above shall be in substantially the following form: i .. 1 f NOTICE OF SPECIAL ELECTION CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that a special election will be held in and for the City of Eden Prairie, Minnesota, on November 15, 1979, between the hours of . M. and .M. , for the purpose of submitted to the voters the :Following question: Shall the City of Eden Prairie issue and sell E its general obligation bonds in an amount not exceeding $3, 500,000 to provide funds for the acquisition and betterment of land, buildings and facilities for its program of public recreation? f The polling places for said election shall be t and any qualified voter residing in the City may vote at said election, at the polling place for -the precinct in ' which the voter resides. I Dated: October _, 1979. BY ORDER OF THE CITY COUNCIL John D. Frane City Finance Director/Clerk 5. The sample ballot for said election shall be posted and published as provided in paragraph 3 and shall be in substantially the following form: j CITY OF EDEN PRAIRIE, MINNESOTA SPECIAL ELECTION HELD NOVEMBER 15, 1979 . Shall the City of Eden Prairie issue . YES and sell its general obligation bonds . in an amount nbt exceeding $3, 500, 000 + . to provide funds for the acquisition . NO and betterment of land, buildings and . facilities for its program of public recreation? 4 INSTRUCTIONS TO VOTERS: If you wish to vote in i favor of the above proposition, mark a cross (X) in the square preceding the word "YES. " If you f wish to vote against the above proposition, mark a cross (X) in the square preceding the word "NO" next to the proposition. 6. The City Finance Director/Clerk is authorized and directed to cause to be printed -official ballots for the use of the voters at said election, which shall be printed on blue-colored paper and shall be identical in form with the sample ballot in paragraph 5 above, except that the first i line of the official ballot shall read "OFFICIAL BALLOT, " and ! on the back, so as to be visible when the ballot is properly folded for deposit, shall be printed the words "OFFICIAL BALLOT, " the date of the election, a facsimile signature of the City p Finance Director/Clerk, and the lines for the initials of two i judges. 7. The following persons are hereby appointed to serve as election officials at said election: ' f i if I I The judges shall count the ballots cast and submit their returns to the Council. ! i t 8. Said election shall be held and conducted in the manner prescribed by law. On the day of , 1979, at o'clock .M. , this Council shall meet as a canvassing board and declare the results appearing from the election returns, :in accordance with law. Mayor Attest: Finance Director Clerk i i `f 1 .i i •i � I I f f _ l f AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION I MONDAY, OCTOBER 15, 1979 7:30 P.M., CITY HALL COMMISSION MEMBERS: Richard Anderson, Chairperson; David Anderson, Steve Fifield, Robert Johnson, Robert Kruell, George Tangen, Larry VanMeter COMMISSION STAFF: Robert A. Lambert, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. MINUTES OF OCTOBER 1, 1979 IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:40 A. Petition From Creekwood Homeowners Association 7:45 B. Petition for Lowering Floodplain - Purgatory Creek and Proposal for Land Planning Services V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners None B. Reports of Staff 1. Development Proposals 8:00 a. Nemec Knolls (continued from October 1, 1979) 8:15 b. Michelangelo Gardens (continued from October 1, 1979) 8:30 2. Park Bond Referendum 8:45 3. Bids on Milkovich House 8:50 4. 1980 LAWCON Grant Status 9:00 S. Council Report VI. OLD BUSINESS 9:10 A. Amendment to Joint Powers Agreement/Round Lake Park (ballfields) VII. NEW BUSINESS 9:15 A. Sunset Trails Proposal 9:30 B. Advertisement for Bids for Sanitary Sewer Improvements at Bryant Lake Stables r Eden Prairie Parks, Recreation -2- October 15/79 and Natural Resources Commission 9:45 C. Advertise for Bids for Improvements to Roof on Horse Barn at Bryant Lake Stables 9:55 VIII:. ADJOURNMENT C. y APPROVED MINUTES a EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION i Monday, October 15, 1979 7:30 P.M. , City Hall COMMISSION MEMBERS PRESENT: Richard Anderson, Chairperson; Steve Fifield, Robert Johnson, Robert Kruell , George Tangen, Larry VanMeter COMMISSION MEMBERS ABSENT: David Anderson COMMISSION STAFF PRESENT: Robert Lambert, Director of Community Services OTHERS PRESENT: Mr. and Mrs. Nemec, Cliff Swenson, Dick Dahl , E.P. News I. ROLL CALL Chairperson Richard Anderson called the meeting to order at 7:30 p.m. II. APPROVAL OF AGENDA Addition: VII.D. Trail System - Kruell MOTION: Kruell moved, and Johnson seconded, to approve the agenda as published and revised. The motion passed unanimously. j C TI. MINUTES OF OCTOBER 1, 1979 Changes: Page 2: "if an access for those homes in the northwest sector could be provided." "to justify expenses since the purpose of State Funds is to provide compensation, not a profit." Page 3: "at a new City Hall complex." Page 9: Motion died for the lack of a second. B. Motion made by Tangen, seconded by Dave Anderson. Page 7: Creekview Estates motion, R. Afderson voted "Nay". MOTION: VanMeter moved to approve the minutes as ammended; Kruell seconded, and the motion was passed. Lambert informed the Commission that the Creekview Development proposal would be a future agenda item, since staff had reconsidered their recommendations. IV. PETITIONS, REQUESTS AND COMMUNICATIONS A. Petition from Creekwood Homeowners Association A petition signed by homeowners in the Creekwood area, and also by many in the Yorkshire Point Development, expressing their need and desire for a neighborhood park was submitted for consideration of the Parks, Recreation, and Natural Resources Commission. Lambert noted that there would be no problem providing this park if the Park Bond Referendum is successful . ( MOTION: Tangen moved that the Parks, Recreation and Natural Resources Commission accept the petition from the Creekwood Homeowners Association. Seconded by VanMeter, the motion passed unanimously. Minutes - Parks, Recreation & approved October 15, 1979 Natural Resources Commission -2- B. Petition for Lowering Floodplain The commission received a petition requesting the lowering of the floodplain of Purgatory Creek, south of Highway 5. Staff also received a proposal for land planning services initiated by the surrounding property owners. These property owners would like the City to pay a share of the cost involved in such a study. Kruell noted that the commission should consider two separate issues. The floodplain issue - is there any merit to lowering the floodplain? Secondly, �. the landplanning issue - if the city authorizes the study, they should seek engineering study proposals rather than accepting those initiated by the landowners. Lambert agreed that the City should get competitive bids and noted that the property owners are prepared to pay on a cost sharing basis. .; R. Anderson agreed that a study should be done, since the landowners have been assessed for sewer and water and cannot develop their property. He felt the City or Watershed District should pay for the study. Kruell stated that the land use will be affected the flood plain elevation, i and the study must be done before a decision can be made on the elevation. Johnson reported that in one instance the landowner was persuaded to grade around the existing culvert, -in effect lowering the elevation of the flood plain. R. Anderson asked if lowering the flood plain would prove potentially hazardous or create significant damage? Also, how long would it take to do a study? Lambert replied that an extensive study could take between six months and a year to complete. He pointed out that the Watershed District�ngineer approved the plan for lowering the floodplain, and the City Engineer had no problem with the idea. However, the Commission could recommend the study, and deny lowering the floodplain until the results of the study,are available for review. :ie also pointed out that since the landowners would utlimately benefit, they should share the cost of the study. Tangen pointed out that the Engineering Report does not address the area upstream, only downstream. MOTION: Kruell moved to recommend that the Council deny the petition for for lowering the floodplain until such time as upstream effect has been properly determined, and a land use study completed. Tangen seconded. DISCUSSION: VanMeter asked if the study could be limited by price, and if bids could be taken. He was told that bids would be taken, and that setting a limit was a good idea. VnTE: The motion passed unanimously. Minutes - Parks, Recreation & approved October 15, 1979 Natural Resources Commission -3- �;. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners None B. Reports of Staff 1. Development Proposals a. Nemec Knolls (Continued from October 1, 1979) Mr. and Mrs. Nemec were present to answer questions for the Commission. Staff recommended approval , with Cash Park Fees, a scenic easement within the conservancy zone, and dedication of the floodplain along Purgatory Creek. ti Mrs. Nemec reported that sewer construction removed most of the trees along the creek, but they had taken it upon themselves to replace them in order to preserve the creek's natural beauty. Tangen thanked the Nemecs for coming and expressed appreciation for their concerns and appreciation of the creek. MOTION: Tangen moved to recommend that the Council approve the Nemec Knolls proposal , as per the staff recommendations, and R. Anderson seconded. DISCUSSION: Kruell had a question concerning the road and it's connection to the north. Mr. Nemec explained that the Highway Department plans to take 75 feet at the northwest corner for road improvenments, requiring them to develop a cul-de-sac. The proposed road, if extended, will meet Sunnybrook Road to the north. VOTE: The motion passed unanimously. b. Michelangelo Gardens (Continued from October 1, 1979) The Commission had voted to table this item until after the EAW is available. However, the EAW is not completed until the developer comes in with a request for rezoning; therefore, the Commission should act on the P.U.D. concept proposal at this time. Kruell asked how the Nine Mile Creek is approached as a natural resource. It appeared to him that maximum development should not be permitted so close to the creek. C Lambert told him that the creek is classified in the same manner as Purgatory Creek or Riley Creek, and that the development is proposed only up to the floodplain, not the creek. r .. Minutes - Parks, Recreation & approved October 15, 1979 Natural Resources Commission -4- I Tangen observed that east of this area the development of the land had been mishandled, and preservation is important now to prevent this from continuing. R. Anderson agreed, noting that a major concern was the possibility of cutting trees and taking away the hills; the least amount of impact is desired in this area. I Tangen also pointed to their proposal for a three-hole golf course, suggesting that other park uses would be better. Kruell asked why staff had proposed an aglime trail rather than a hard surface. Lambert explained that it was because of poor soil conditions. MOTION: Kruell moved to recommend that the Council give the Michelangelo Gardens proposal P.U.D. concept approval , generally in accordance with staff recommendations per the Memorandum of October 11, 1979; deleting the golf course and substituting other recreational uses, and noting the concern of the Commission about final plans for the treatment of the wooded areas. Tangen seconded, and the motion carried with Fifield abstaining. 2. Park Bond Referendum Status Report Lambert presented the context of the proposed informational brochure, which is to be sent to voters prior to the Park Bond Referendum. Tangen wished the wording concerning park improvements to be changed. Instead of "will receive improvements. ." it should read "The following improvements are proposed ". Lambert noted that the Commission should feel comfortable with their plan, since it is feasible if the referendum is passed. Kruell favored outlining the sites and facilities since he feels to be successful , people must see what they will get. MOTION: Tangen moved to recommend to the Council approval of the context of the informational flyer, changing the wording in the section on park improvements to read, "The following improvements are proposed if the referendum is approved." Fifield seconded. DISCUSSION: Kruell noted that the sites follow the plan developed by the Commission, but wondered how much juggling would be done in the future to accomodate pressure groups. VOTE: Passed unanimously. A short break was called at 9:15 p.m. by Chairperson Richard Anderson. Robert Johnson left the meeting at this time. Minutes - Parks, Recreation & approved October 15, 1979 Natural Resources Commission -5- A change in agenda order was called for to accommodate citizens waiting to go before the Commission. VII. NEW BUSINESS A. Sunset Trails Proposal Mr. Cliff Swenson was present to offer answers to the Commissioner's questions on the proposed development. Lambert offered a brief overview of the proposed development. There is a proposed land trade-off, involving the building of a road through a corner of a park parcel . Staff felt that the proposal has many advantages for the City, but wanted to get the reaction of the Commissioners to the possible trade-off. Tangen stated that he could see no problem with the concept - but would like to see the plat before actual development occurs. He was told that it would be back before the Commission after final details had been worked out. MOTION: Tangen moved to approve the concept of the plan. VanMeter seconded, and the motion passed unanimously. 3. Bids on Milkovich House Lambert reported that three bids had been received by the City for the removal of the Milkovich house. Staff recommended awarding the bid to the highest bidder, Mark A. Sass, for $15,247.00. MOTION: Tangen moved, and R. Anderson seconded, to recommend that the Council award the bid to Mark A. Sass for $15,247.00. Motion passed unanimously. 4. 1980 LAWCON Grant Status Lambert reported to the Commission that the exact 'amount of money to be distributed for LAWCON Grants has not been determined yet, since the Congress has not yet passed the final funding bill . At this point, it looks as though Eden Prairie may receive 50% funding, rather than 75% as in 1979. This was an informational item, and no action was required. 5. Council Report Lambert reported that the Council had taken the following action on items concerning the Parks, Recreation and Natural Resources / Commission: 1) Bluffs West 2nd Addition was approved. Minutes - Parks, Recreation & approved October 15, 1979 Natural Resources Commission -6 2) Metropolitan Parks & Open Space Commission representatives discussed with the Council the possibility of future operation and maintenence funding for Regional parks, and eliminating Eden Prairie and Bloomington as implementing agencies. 3) Accepted the Park Bond Referendum Committee report. 4) The Ammendment to the Joint Powers Agreement on the Ballfields at Round Lake was continued. 5) Hidden Ponds park status report was received. 6) Grill House - Historical & Cultural Commission is considering the Grill house as their headquarters. It has the advantage of being historically significant, as well as being located in a City Park, rather than a regional park as they are presently situated. 7) Approved the bid on improvements at Bryant Lake Park. i VI. OLD BUSINESS A. Amendment to Joint Powers Agreement at Round Lake Park'Ballfields There were two changes made in the wording of the joint agreement between the City and the School Board. The first one concerned insurance, and it was reveiwed by the City's insurance agent, and given his okay. The second change concerned repairs and improvements. Staff recommends approval of the ammendment. MOTION: Kruell moved to recommend that the Council approve the Ammendment to the Joint Powers Agreement at Round Lake Park. R. Anderson seconded, and the motion passed unanimously. VII . NEW BUSINESS B. Advertisement for Bids for Sanitary Sewer Improvements at Bryant Lake Park The City inspector is requiring the Vo-Tech to hook up to the sanitary sewer rather than installing their own system as originally planned. They have agreed to pay half the costs for this system if the City pays the balance. Lambert feels there is justification for reimbursement by Metropolitan Council for the costs incurred by the city, for several reasons. Tangen asked if the sewer hook-up could be utilized in other areas of the park. Lambert agreed to investigate the feasiblity of use in other facilities. R. Anderson expressed his objection to spending City money on an improvement �- to a Regional Park. Minutes - Parks, Recreation and approved October 15, 1979 Natural Resources Commission -7- CMOTION: VanMeter moved to recommend to the Council approval of the staff recommendation to advertise for bids for sanitary sewer improvements at :the Eden Prairie Stables at Bryant Lake Park. Fifield seconded, and the motion carried with Kruell opposed. C. Advertisement for Bids on Improvements to the Roof oil the Horse Barn at Bryant Lake Park Lambert reported the estimates had exceeded the $10,000 limit, therefore the City must advertize for bids for the improvements. This expense will be funded by the Metropolitan Council . MOTION: Tangen recommended that the Council authorize advertisement for bids for improvements to the roof on the horse barn at Bryant Lake Park. VanMeter seconded, and the motion passed, with Kruell voting "nay". D. Trail System r Kruell stated that he felt the trail study should be updated or reaffirmed, since the city seems to be changing it's policy on trails. R. Anderson suggested that a committee be re-established rather than use the Commissioners. Lambert requested that this item be tabled since he was scheduled to meet staff to discuss trails. He offered to bring back a report for the C Commission on the meeting. MOTION: Tangen moved to table this item; seconded by Kruell , the motion passed unanimously. Lambert informed the Commission that the staff would be attending a National Conference at the time of the next scheduled meeting, and recommended cancelling it at this time. If it should become necessary for the Commission to meet, it will be rescheduled. VIII. ADJOURNMENT The meeting was adjourned at 9:50 p.m. Respectfully Submitted, Georgia Jessen Recording Secretary