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Parks and Recreation - 08/29/1977 i 1977 AUGUST 1 , 15 .9 29 MINUTES CITY OF EDEN PRAIRIE AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 1, 1977 7:30 P.M. , CITY HALL COMMISSION STAFF: Richard Anderson, Steve Fifield, William Garens, Jerry Kingrey, Robert Kruell , Randy Retterath, Mary Upton COMMISSION STAFF: Marty Jessen, Director of Community Services Approx Time to Begin Item 7:30 1. ROLL CALL II. APPROVAL OF AGENDA 8:15 III. MINUTES OF JULY 18, 1977 MEETING IV. PETITIONS, REQUESTS AND COMMUNICATIONS 8:20 A. Request bar Bob Gartner for Lake Augmentation System 8:40 B. Report on Minnetonka Community Education Meeting - Memo from Sandy Werts C V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 8:45 1. CASH PARK FEE POLICIES - Review Before Presentation to Council 8/2/77 - Garens s B. Repor o .ta 8:50 1. Round Lake Water Quality Study WorkPlan and Scope of Service 9:00 2. Stable Lease VI . OLD BUSINESS 9:15 A. Attorne 's Opinion -- Slope and or Floodplain Ordinances (Rights Acquired Through Easements 7.40 B. Edenvale Park/Hockey Rink Discussion 9.30 C. Pur ator Creek Bluffs Development Re-Ca VII . NEW BUSINESS 9:40 A. 1978 Budget Discussion 10:15 VIII. ADJOURNMENT i APPROVED MINUTES PARKS, RECREATION AND NATURAL RESOURCES COMMISSION C MONDAY, AUGUST 1, 1977 7:30 P.M., CITY HALL MMERS PRESENT: Vice-Chairman William Garens, Mary Upton, Robert Kruell, Steve Fifield, and Randy Retterath 14ENIDERS EXCUSED: Chairman Richard Anderson and Jerry Kingrett, STAFF PRESENT: Director of Community Services Marty Jessen OTHERS PRESENTs Dave Ellingson, HASP, Gerald Wigan, Bob Gartner, Helene Hanson, Otto Tiken, and Mrs. Diane Pauli.ng Vice-Chairman Garens called the meeting to order at 700 PM. II. APPROVAL OF AGENDA Addition of IV. C. Notice of preliminaryy ap igation for 1978 L&WCQ FUNDS - Jessen D. Communicatlon f om John - Jessen 11 " " E. Beaver D PurLattory Creek - Kruell u 11 " F. Maple Leaf Acre - Kruell " VII.B. Round Lake Estates - 2nd Addition - Upton MOTION: Retterath moved to approve the Agenda as published and amended. Upton seconded, motion carried unanimously. III. MINUTES OF JULY 18, 1977 MEETING Pg. 1, Correct "MEMBERS ABSENT" to 111QNBERS EXCUSED". 3, para. 4, sent. 4, delete "curb as to"; add "curve of the number of". " 7, It 1, It 3, delete "the"; add "any". MOTIONs Retterath moved to accept the Minutes of July 18, 197? meeting as published and amended. Fifield seconded, motion carried unanimously. IV. PETITIONS REQUESTS AND 00140KCATION3 A. Considered later in the evening. B. Report on Minnetonka, Community Education Meeting - Memo from Sandy Werts Jessen spoke to the July 21st meeting and Memo received from Sandy Warts, Recreation Supervisor, concerning the meeting. He explained that it consisted mainly of Staff members of neighboring Park Boards meeting for the purpose of opening up channels of communication and cooperation. Kruell, who attended the meeting, gave a brief report of his impressions. 14 Minutes - Parks, Roc. and approved // Natural Resources Commission - 2 - Monday, August 1, 1977 C. Notice of Preliminary application for 8 LAWCON FUNDS - Jessen Jessen spoke to the need for LAWCON Grant applications to be in their office by September 16th of this year. He explained that the amount of funding available in the Metro area is $900,000 LAWCON, and $900,000 Minnesota Resources Fond. He suggested Mitchell Lake as first priority, as it maked high in "undeveloped area" category of the Metro Study. He spoke to one application for three projects, g ' but felt the funding-6f auore-than one-project was not likely. 4 s� Kruell inquired about the possibility of funding of the property i in the north Purgatory Creek area, and whether there would be a con- flict. Jessen responded that presently we have an option on 75 acres at Mitchell Lake,which extends through 1978, and is very costly. He suggested that the property referred to by Kruell be considered as a t second project, if the Mitchell Lakes property is not accepted. ; a Jessen explained further that the property is next to the Pemtom t ' Development,utilities are in, and this is an opportunity to complete the project with the Miller brothers. Kruell asked what was projected as uses for the shore area. Jessen responded that uses would be of the low-key community type such as picnicing, cenoing etc., and much of the rest of the area could be active recreation uses. He spoke to the "cash park fee" made available from the Timber Lakes development. Options for one vs. more than one projects submitted for Handing was discussed, as well as funding by "phases". Jesson explained that the projects do not compete with another, and that "phase" funding was accomplished at Starring Lake. He requested any other suggestions to be called in, and that he would bring back a report on all of the possibilities. D. Communication from John Markham_ Jessen Jessen spoke to the 57 acres located in the northwest part of the Purgatory Creek Study, of which 70% is included in the Purgatory Creek Open Space conservancy zone. He explained that the owner has deferred special assessments, and is now desirous of doing something with the property. He further explained that he had agreed to present it to the Commission, and he would proceed to look into specific details and come back with a recommendation. y MOTIONt Kruell moved, seconded by Upton, to direct the Staff to inte- grate the MarlMam land into the Purgatory Creek Study, and pre;are a report describing the vicinity and any other necessary information. Motion carried unanimously. Minutes - Parks, Rec. approved and Natural Resources Com. - 3 - Monday, August 1, 1977 VI.B. Edenvale Park/Hockey Rink Discussion Jessen spoke to further discussion on including a hockey rink at the Edenvale Park Site, and to contact with the leaders who were most interest- ed in the park development work at the time it was being discussed at the neighborhood meetings. He explained that the attendance at the rinks of 10,400 for three rinks, noting there were only forty skating days last year, was a significant point to consider. tion with Mr. Dave Ellingson, HAEP, spoke to and the mostch research done meanin meaningful factornwasnthecrate the rinks the achoolgand the City, g are being used. He explained that the average days of use was 60J, and the average amount of people using the rinks was 150 people, including free skat- ing. He spoke to 50% increase from the past year, with the addition of one new rink, and their continued growth rate of 21 per year. He added that most other sports do not have the numbers using the facility, such as 93 kids per hockey facility, with only 50 kids per facility for soccer and baseball, and 38 kids per football facility. Ice time last year was 255 hours at45 per hour, he added, and they anticipate 425 hours of ice time to bought for the next year. Kruell asked what HASP is doing toward contributing to the capital improve- ment of fpay forei.ce time,Bson and haveonded co contributed towardat they claborase eandpotherent for pro- players, pay � �- pro- jects. Mr. Gerald Wigen spoke tothe sponsorship of needy kids in the community by HAEP, costing up to 065 per boy, the purchase of face masks for the high school hockey team, and the maintenance of the rinks while the City workers were on strike. Kruell questioned what the desired amount of rinks was for the program. Ellingson responded that adding one rink per year for the next three years would be desirable, but even with that mount, it still does not give the kids the real opportunity to play p , p y Vice-Chairman Garens spoke to the desirability of receiving help towards the capital improvements needed, and inquired whether the hockey association would be able to start this fund next year. Ellingson responded that he could not speak for the Board, which was made up of eight members. Ellingson responded to questions on the possibility of a privately financed rink - the expense of such a facilitity and whether money was available at this time. He explained that most of these factors have been discussed, but are unknown at this time. Wigen added that nearly 50% of the growth in the HASP comesfrom or came from tho Edenvale area, and he therefore feels that area could definitely use a facility. Mrs. Diane Pauling, 10805 Northmark Dr., questioned the need for additional outdoor rinks, if an indoor rink would become a reality. Wigen said that the reality of an indoor facility is far in the future. a i Minutes - Parks, Rea. approved and Natural Resources Com. - 4 - Monday, August 1, 1977 t a F Mrs. Pauling suggested a free skating rink only, with times allocated for both kinds of skating. Jessen said there were difficulties with scheduling both programs for one rink. N Mrs. Helene Hansen and Mr. Otto Teiken, both residents of Edenvale, expressed support for a hockeey rink in their neighborhood. Various other alternatives were suggested, such as eliminating the boards and lights, and maybe the warming house, and using the money to expland tot lot play- ground apparatus or for further grading etc.. MOTION: Upton moved, seconded by Garens, that since we do have money available for hockey rinks in both areas from CETA, we recommend the orginal plan for approval of construction of the hockey rinks in both the Preserve and Edenvale. Motion carried with a vote of 4-1, Retterath casting the abstaining vote. NOTION: Kruell moved, seconded by Retterath, that we request that HASP review its finances and consider planning for capital improvement contributions for further acquisitions, and bring it back to the Commission for review. Motion carried unanimously. y Jessen responded affirmative to any offer of maintenance or labor suggested by Wigen. A. Request by Bob Gartper for Lake Augmentation System Jessen spoke to the Chain of Lakes Augmentation System developed by Barr Engineer- ing in 1974. t ' fj Mr. Bob Gartner, 15701 Cedar Ridge Rd., spoke to the low level of lakes, and to residents plan to operate a pump twenty-four hours a day to keep level of the water up at Red Rock Lake. He explained that the residents would like to see an outlet for that lake, such as outlined in the plan developed by Barr Engineer- 4 ing for Eden Prairie lakes. He requested that the Commissioners consider the plan for the future. Kruell spoke to the Round Lake Water Quality Study and the possibility of compari- sons made with other lakes in the community that have similiar characteristics, and the application of this Study to these lakes. He expressed opposition to ;t augmentation, and favored pumping sediment out from the bottom. Gartner agreed to inform the Commission of their results of the pump- ing process. IV.E. Beaver Dam/ Purgatory Creek - Kruell Kruell questioned the request made to the Watershed District for removal of a beaver dam. Jessen responded that the request was made because the resident felt the dam was hazardous, and was causing devaluation of his property through the loss of his trees. He explained that the State Game Warden was the only (� person with authority to take out the dam, and he had informed r©sident of this fact. i C Minutes - Parks, Rec. and approved Natural Resources Commission - 5 - Monday, August 1, 1977 4 IV.F. Man:Le Leaf Acres - Kruell. Kruell questioned statement printed in the Planning Commission Minutes of July 11, 1977 that the P & R took action on this proposal. He said this Commission had never reviewed the item, except for discussion of the "low land" area in the development. Garens explained that by agreeing with the Staff recommendation to accept the "cash park fee", we did agree to let an existing rule "stand". s ' V. RECOMMENDATIONS AND REPORTS t A. Reports of Commissioners 1. CASH PARK FEE POLICIES Review Before Presentation to Council 8/2/77 - Garens Jessen spoke to the Council Agenda and the presentation by Garens of the CASH PARK FEE POLICIES as discussed and agreed upon by the Commission. The Commission expressed support for the Motion carried at former meeting. Jessen spoke to the request by the Council encouraging the Commissions to 4 make presentations occasionally because of the lack of a liason member. B. Reports of Staff 1. Round Lake Water Quality Study Work Plan and Scope of Service C, Jessen spoke 'b the report from Barr Engineering. ? ; Garens suggested that perhaps basis for the Study would be further justi- fied in having some correlary uses with other lakes in Eden Prairie. Kruell expressed concern that the report does not develop guidelines to pre- ` vent deterioration of the lake after correcting the problem, such as the handling of storm water. } Jessen referred to sections of the report and the solutions suggested to ; this question. MOTION: Upton moved, Retterath seconded, that we recommend the Round Lake Water Quality Study developed by Barr Engineering, and further recommend that this Study, or parts of it, be used in conjunction with some of our K other lakes, as it may provide model data for these lakes. Motion carried t: unanimously. fi ' l� 2. Stable Lease Jessen spoke to the five year lease, up for renewal annually, and to the current difficulties they are having with liability insurance. He spoke to various alternativestlowering the limit of the insurance;- the City provide "umbrella coverago" to the cost of $3-4,000 per year; requir- ing the 01,000,000 limit; or canceling the lease for breach. 1 Minutes - Parks, Rec. and approved i Natural Resources Commission - 6 - Monday, August 1, 1977 t I Jessen spoke to investment in the facility (albeit grants) and the $200,000 worth of improvements in the building itself. He said it is a legitimate recreational use for the community, and felt the City could make a profit on this type of operation. Kruell expressed hesitancy for the City to be involved in a quasi- business, and did not feel we should subsidize the operation. MOTION: Kruell moved, seconded by Upton, to recommend that the Council enforce the $1,000,000 insurance limit and approve it for one more year, with the stipulation that they comply with the insurance limit. Motion carried unanimously. VI. OLD BUSINESS A. Attornevt s Opinion -- Slopp a /or F oodplain Ordinances (Rights Acquired Through Easements Jessen spoke to various type easements and asked Commission to study memo from City Attorney Perbix. He added that he would bring back a slope ordinance draft. MOTION: Retterath moved, seconded by Upton, to receive and file the memo of July 22, 1977 received from City Attorney Perbix regarding the use of easements. Motion carried unanimously. B. Previously considered on pg. 3• C. Puraatory Creek/Bluffs Development Re-Cap Jessen spoke to the approval of parcels one and two at $10,000 per, acre by the Council to be acquired over a period of four years, with funding through the Metro Act. He spoke to 72 acres (above two parcels), 62.9 acres dedication through Metropolitan Parks Foundation, and a cash park fee paid for each unit. He continued that the options are signed and will be delivered to the City. VII. NE[d BUSINESS A. 3.978 Budget Discussion Jessen spoke to quick overview of 1976, recreation programs budget for 1977, and a synopsis of 1978 and explained that they are in the process r of putting this data in more detailed form to be able to better under- stand the program. He spoke to significant increase in cost of maintenance program, because of need for more equipment. Kruell requested figures which will justify increases in expenses. B. Round Lake Estetes - 2nd Addition - Upton �. Upton questioned whether this development would come up before the Commission, and expressed concern of where drainage would occur. Jessen responded that he had not intended to bring it to the Commission,beoause there was no land in the park system. He added that drainage would occur into Mitchell Lake, rather than Round Lake, and he would bring back a report. r i Minutes — Parks, Rec. and approved Natural Resources Commission — 7 — Monday, August 1, 1977 VIII. ADJOURNMENT MOTION: Upton moved to adjourn at 10:15 PM., seconded by Retterath. Motion carried unanimously. Respectfully submitted, Donna Stanley Recording Secretary i AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 15, 11377 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Richard Anderson, Steve Fifield, William Garens, Jerry Kingrey, Robert Kruell , Randy Retterath, Mary Upton COMMISSION STAFF: Marty Jessen, Director of Community Services Approx. Time to i Begin Item I. ROLL CALL 7:30 II . APPROVAL OF AGENDA III. MINUTES OF AUGUST 1, 1977 MEETING IV. PETITIONS, REQUESTS AND COMMUNICATIONS 7:45 A. Regional Bike and Pedestrian Travel System Guide/Policy Plan B. Riley/Purgatory Watershed District Rules & Regulations V. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 1. B. Reports of Staff 8:00 1. 1978 Budget 2. 1978 Preliminary Applications, 8:30 LAWCON/LCMR, Trails, Court Games 8:45 3. John Markham Property Analysis 4. Development Proposals 9:00 a. Garrison Forest/Amsden Hills 9:15 b. Edengate VI . OLD BUSINESS 9:30 A. Maple Leaf Acres 9:45 B. Park Dedication/CASH PARK FEE Policies - VII . NEW BUSINESS 10.00 VIII. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION ( MONDAY, AUGUST 15, 1977 7:30 P.M. CITY HATS, MEMBERS PRESENT: Chairman Richard Anderson, Jerry Kingrey, Steve Fifield, Robert Kruell, and Randy Retterath MEMBERS EXCUSED: William Garens and Mary Upton STAFF PRESENT: Marty Jessen, Director of Community Services Sandy Werts, Recreation Supervisor OTHERS PRESENT: Howard Dahlgren, H. Dahlgren Assoc., Dick Linnell, Jim Dorsey, Mr. & Mrs. Rusty Irvine, Dennis Griswold, Lee Johnson & Bill Bale, Preserve, and Tom Bartel, E.P. News Chairman Anderson called the meeting to order at 7:30 PM. II. APPROVAL OF AGENDA Addition of V. A.l. No Action/No Comment - Anderson it VI. C. Goals Status - Kruell d "VII. A. F&en Prairie State of Minn., and NaVI P & R relation- ship - ATIKOKAN - Kruell MOTION: Kingrey moved to accept revised Agenda, seconded by Fifield. Motion carried unanimously. III. MINUTES OF AUGUST 1 1977 MEETING Pg. 3, para. 5, sent. 4, delete "back-up, add "pick-up"... It 6, it S, delete "to", add "which will"; correct "increase" to read "increases". MOTION: Kruell moved to accept Minutes as published and corrected, seconded by Fifield. Motion carried, with Anderson and Kingrey abstaining. IV. PETITIONS. REQUESTS AND COMMUNICATIONS A. Regional Bike and Pedestrian Travel System Guide/Policy Plan Jessen spoke to the plan and commented on a few points pertinent to Eden Prairie's situation, with emphasis on the major effect, which was the City's eligibility for grants. Kruell inquired whether the pedestrian system is to parallel the bike- way system. Anderson responded that according to the Bikeway/Hikeway Task Force Report, it would depend on the use intended for the riding of the bike, for transportation purposes or recreational purposes, and how heavily traveled the area was. r Minutes - Parks, Rec. andapproved Natural Resources Commission - 2 - Monday, August 15, 1977 ( Jessen responded to questions on the construction of bikeways used for trans- portation purposes and recreational purposes. He said the streets designated by the City as major collectors would be 8 ft. asphalt, whereas crushed rock was adequate for a trail around a lake or etc.. Kruell asked what the present bikeway system looked like. Jessen responded that there are trails in developments such as Hidden Ponds and Edenvale, and scattered throughout the community. He addedthat the major trail routes are Co. Rd. 4, Valley View Road, Duck Lake Trail, Baker Road (Mitchell through to Anderson Lakes Parkway, and Co. Rd. 1. In response to the question by Kruell on whether the bikeways would be separated from traffic, Jessen referred to approval by the Task Force Study that they should be separate. He spoke to the plan by the City for funding of Co. Rd. 4 in such a manner by FAU, explaining that Co. Rd. 4 is the focal point in Eden Prairie. Anderson requested that bike racks be provided by the shopping pgnters and other places that can be biked to, as part of the Task Force Plant, speaking specifically to the Prairie Village Mall and McDonald's restaurant. MOTION: Kingrey moved that we receive this Memo of August 129 1977 regarding the Bicycle and Pedestrian Plan, and take no further action, as we have no objection to the plan. Kruell seconded. DISCUSSION: Kruell felt the Commission should list our concerns and request the Staff for more details. Kingrey withdrew the motion, Kruell withdrew the second. MOTION: Kingrey moved to refer the Bicycle and Pedestrian plan back to the Staff and come back with a more detailed report. Kruell seconded, motion carried unanimously. B. Riley/Purgatory Watershed District Rules & Regulations Jessen spoke to the public hearing of August 24th, and to the regula- tions that implement their plan covering Eden Prairie. Commissioners requested copies of the Rules and Regulations of the Watershed District. No action required. V. RECOMMENDATIONS AND REPORTS A. Renorts of Commissioners 1. No Action/No Comment - Anderson Anderson spoke to the concern by the Mayor and Council that when the Commission does not take action on an issue, they would like a reason or comments. He added that the Council would prefer more information from the Commission, rather than standing on past recommendations. Ivfinutes - Parks, Rec. and .approved Natural Resources Commission - 3 - Monday, August 15, 1977 Kingrey suggested references made to a past recommendation, with Staff pro- viding copies of the pertinent recommendation or Motion. Jessen spoke to specific case, Maple Leaf Acres, which had not been brought before the Commission because it contained no parkland in the development. Commission members requested a map or working schedule of every proposal that comes in to the City in order to follow what was happening. Anderson felt the lack of communication between Council and Commission was one of the results of not having a liason member at the meetings. Kruell pointed out that he felt a liason member had an undue or unfair influence and would create problems also. B. Reports of Staff 1. 1978 BudPQt - Deferred until August 29th special meeting. 2. 1978 Preliminary Applications, LAWCON/LCMR, Trails, Court Games - Deferred until August 29th special meeting. 3. John Markham Property Analysis.- Deferred. C VI.B. Park Dedication/CASH PARK FEE Policies Jessen spoke to the August 2nd Council meeting at which Garens represented the Commission position on this issue. He explained that the Council had strong sentiments among some of its members that the money should be kept where it was collected, and the City should have more, smaller playgrounds. He added that there was still the question of the application of the fee and how it should be collected and spent. Anderson questioned at what level of park service we should be°zeroing° in on. Jessen spoke to tot lots and smaller park sites, adding that he felt the small park sites were costlier to operate and that more people are served by the larger park sites. Fe spoke to the differing recommendations from the Commissions and to a unified position between the two groups, the Planning and PR and NR Commissions. Jessen, referring to the Council I,inutes of August 2nd, said he would bring back specific requests and concerns of the Council when the Minutes were available. V.B. 4. Development ProposaJ.s b. Edengate Jessen spoke to the revised proposal and summarized the background of the original proposal by the Edina Builders. He explained that the major concern of the PR & NR Commissicn would be the flood plain land, bikeway system, and internal play space. Minutes - Parks, Rec. and approved Natural Resources Commission - 4 -- Monday, August 15, 1977 C Mr. Howard Dahlgren, Consulting Planner, spoke to their concern in working with the neighbors, Commissions and etc., and stressed that how the job was done was important to them. He explained that they had planned the Prairie Village Nall and had done much private work in the community. Ile spoke to the previous plan, which was totally rental units, and to the present proposal which he felt would address the concerns expressed regarding the previous plan. Dahlgren presented Attorney Jim Dorsey to briefly summarize the court action for the benefit of those who were not informed. Kingrey expressed opposition to this summarization, and felt it should not have any bearing on how the Commission stood. Jessen explained that there were some implications on how we review the proposal. Fifield felt if the court case had bearing on the proposal and if it would be of any help in making a decision, the summary should be made. Dahlgren stressed that the court case was not to be used as a back-up, but so that everyone would be informed, and they were in favor of starting fresh. i. Attorney Jim Dorsey briefly summarized the court action, and continued that the present proposal will call for 100% ownership, staging over a three year span, and the working out of the traffic problems with the City. Dahlgren spoke to 118 acres running parallel to Highway 101, proposing the development of 1-98 townhouses, two and three bedroom units for sale, at $50,000 to $60,000 each. He continued that the Homeowner Association would maintain the grounds and streets, and spoke to a partial construction of a portion of the rlanned parkway by the City and„to the emergency access to the West. He added that a per- tion of the 400ft.stilp•b6tween the rear of the single familyhouses & town houses could be given to the residents for rear lot lines rather than a division. Dahlgren spoke to the flood plain land of 74.' 5 acres, part of which was wet lands and some developable, which they would propose to the City and which totaled 35% of the total value of the total acres. He spoke to -tennis courts and swimming pool, a trail system along Purgatory Creek, and to a park in the northwest section. He added that an additiona15.08 acres of land would be dedicated to the City through an easement, that runs along the Creek and to the playground facility to the north. Kinl;rey questioned the traffic situation in relation to pedestrian and bike traffic - with Jessen explaining that trail system would be to the east of the parkway in the dedicated area and would tie together entire recreation area. Kingrey further questioned Dahlgren on placement and time of building of tennis courts and what other recreation would be provided for the residents. Dahlgren responded that the courts and pool would be in the center of the development, with maintenance by the Homeowner Association, and a tot lot and play areas the courts. Plantings and upkeep of landscaping was discussed, with Dahlgren explaining that this is included in the legal PUD agreement. Jessen added that reasonable main- Ctenence can be expected because theposting of bonds is required. 1.4inutes - Parks, Rea. and approved Natural Resources Commission - 5 - Monday, August 15, 1977 i Jessen spoke to the five acre piece of land east of the parkway and asked Commissioners to consider how it relates to the Purgatory Creek Study or joint golf course Study of a few years ago by Hopkins, Minnetonka, and Eden Prairie. He felt this area, east of the parkway, would be undesir- able as a park and questioned development in the five acre area. Discussion took place on the proposed parkway, and concern was expressed with a high density parkway through the Purgatory Creek area, and the two crossings. Dahlgren explained that the crossings would be subject to the City Engineer's approval, with the large crossing needing Watershed District, Council and this Commission's approval, and would come about as a public im- provement project designed by the City. ' Kingrey requested that Jessen make a recommendation based on information available on the five acre area, the possibility of the "cash park fee", and trail system, and how the five acres fits in with the other recreational programs of the area. Kruell requested the density projection on the development for recreation uses. Dahlgren explained that townhouse units generate less density than the single family homes, and agreed to bring back numbers on the occupancy rates of two and three bedroom units. MOTION: Kruell moved that the Edengate proposal be referred to the Staff for a report, and continue until the next regular meeting. Kingrey seconded, Motion carried unanimously. VI. A. Maple Leaf Acres Jessen spoke to the dity Council,ts request for a specific recommendation from the Commission on this proposal. Kingrey requested the definition by Jessen of the main points of concern of this proposal to the Commission. Jessen responded that his recommen- dation was for the collection of the "cash park fee" on each lot,&the need to have adequate right-of-way for construction of trails. He ex- plained that the area is within reasonable distance of recreation areas and open space areas. MOTION: Kingrey moved that the PR & NR Commission recommend to the Council the approval of the Maple Leaf Acres 3rd Addition for those reasons including: "cash park fee" applicability, trailways, proxi- mity to existing open space and recreation area, and other inserts. Motion died for the lack of a second. Kruell questioned the possibility of a park in the area presently pro- posed as commercial. Mrs. Irving responded that the area at Valley View j Road and Dell Road would be the least likely site for a park that you could find because of location. C Minutes - Parks, Rec. and approved Natural Resources Commission - 6 - Monday, August 15, 1977 C . MOTION: Kruell moved to recommend that the Council approve the Maple Leaf Acres 3rd Addition project, incorporating the Staff recommendation that the "cash park fee" be applied for recreational purposes. Kingrey seconded. Anderson asked what Kruell's objections were to first Motion. Kruell ex- plained that he felt it was an unqualified endorsement of park and recreational needs for that development. VOTE: Kingrey called the question, the Motion carried, with Fifield abstaining. Y Mrs. Irvine asked for clarification of the action. Jessen explained that other projects have gone to the Council without specific action except requirement of "cash park fee", when park land was not included in the proposal. He added that this was at the request of the Commission. Mr. Irvine spoke to question by the Council on the 6275 per lot and what it will ' purchase. In response, Jessen requested an amendment or another Motion that the "cash park fee" provide monies for acquisition of the Hidden Park site. Kruell questioned the distance of the Maple Leaf Acres site to the Hidden Ponds site. Jessen responded it was less than one-half mile from north corners Commission members discussed questions by the Council on the use-of -"cash park fees" specifically in the area-collected. (� MOTION: Retterath moved that the monies collected through the Maple Leaf Acres 11ca6h'park fee" be used to acquire the Hidden Ponds park site. Motion died for lack of a second. Kingrey felt the Commission should be concerned only with the service area. F MOTION: Retterath moved that the "cash park fee" collected at Maple Leaf Acres be applied to the acquisition of the neighborhood playground in the Hidden Ponds/ Maple Leaf Acres service area. Kruell seconded, motion carried unanimously. V.4. a. Garrison Forest/Amsden Hills Jessen spoke to the proposal by the Preserve that a portion of parkland be converted to road right-of-way so that Anderson Lakes Parkway can be expanded to a four lane divided road system. He explained there were legal requirements pertaining to parkland acquired using Federal, State and Metropo]itan Grant sources. k Mr. Lee Johnson, representing the Preserve, spoke to the reasonsfor the proposal, and said it was their understanding that no more right-of-way ? would be required for Amsden Hills and Amsden Parkway. He felt they should not be required to provide the entire right-of-way. Anderson spoke to the past project of the City when acquiring the land at $16..000per acre and felt this should be considered. Kingrey expressed his opinion that he was in favor of cooperating, if it was not totally unreasonable. r Minutes - Parks, Red„ and tapproved Natural Resources Commission - 7 - Monday,, August 15, 1977 Jessen questioned whether tie City wants to convert parkland to the "right-of- way" process, and if so, whether this can be accomplished. Johnson explained that they were opFosed to building the right-of-way south of the road because they would have to build through a pond. He added that they would be willing to underwrite what the funding sources would require of the City. Kingrey asked how many acres are involved. Jessen responded that it came up to over an acre. Kruell was concerned with changing of boundaries in finished perk acquisition - and whether we would be furthering the policy of one acre delineation. Johnson spoke to the Preserve's offer to trade other acres and the opposition to this offer. Jessen explained the acres offered were not acceptable because of the lack of continuity with other parkland and spoke to complying with agreements made to funding sources. Kingrey felt the City had a moral obligation to builders as well, and felt this was an insignificant proposal. He urged cooperation, which he felt would be favorable to the City, since they were willing to underwrite the expenses. Other areas were discussed for consideration in resolving a trade, with con- sensus that none was appropriate. MOTION: Kingrey moved that we refer this item to the Staff and request the Staff to work with Preserve representative to determine whether granting a- gencies will negotiate for the release of the land necessary for the road allignment, basically as requested by the Preserve, west of Co. Rd. 18. The priority part of this motion is predicated on the Preserve to provide monies equal to any re-imbursements to any granting agencies that may be required by them for such a land release. Retterath seconded. DISCUSSION: The outcome of the motion was discussed. Jessen explained we would only have to re-imburse park grant sources, and no landowners would be involved. 7 Fifield was concerned that the granting agencies would approve of this. Jessen said the.agencies would also look at alternatives and come up with a :. solution. P Anderson commented that we would be using the land for which we purchased for $ ' a great deal of money for the use of parkland for a different purpose. It was noted by Kingrey that •the• small amount.of land involved was insignificant. 3 VOTES Motion carried with a vote of 3-2. Kingrey - "aye" Anderson - "nay" Fifield - "aye" Kruell - "nay" Retterath "aye" VI.C. Goals Status - Kruell Tabled. ' r. Minutes - Parks, Rec. and Natural Resources Commission 'approved Monday, August 15, 1977 VII. NW BUSINFSs Cl A. Eden Prairie, to+Q of Minnesota and Natiorm� Park & Recre+e_ ion Association relationQhi„ to ATIKOKAN - Kruell. Kruell spoke -to -the boundary waters as an extension of our local recrea- tion and requested we lodge our objection against the ATITKOKAN power generating plant. MOTION: Kruell moved that the ATIKOKA project problem be addressed by the Staff for action through State and National agencies. Fieield seconded. Motion carried unanimously. Jessen asked, for a point of clarification, whether the intention was to draft a communication from this Commission to lodge a protest. Kruell responded affirmative. B. Parkway Designations Tabled. Commission members agreed upon August 29th at 700 PM, as the date for a special. meeting for the purpose of considering the 1978 Rudest &hd 1W8 Preliminary Annecations LAW ;ON mrat Co rt Gamea. _ VIII. ADJOMMNT J MOTION: Retterath moved to adjourn at 11:00 PM., seconded by Fifield. Motion carried unanimously. Respectfully submitted, Donna Stanley Recording Secretary r AGENDA - SPECIAL MEETING EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MONDAY, AUGUST 29, 1977 7:30 P.M. , CITY HALL COMMISSION MEMBERS: Richard Anderson, Steve Fifield, William Garens, Jerry Kingrey, Robert Kruell , George Tagen, Mary Upton COMMISSION STAFF: Marty Jessen, Director of Community Services Approx. Time to Begin Item 7:30 I. ROLL CALL II. APPROVAL OF AGENDA III. RECOMMENDATIONS AND REPORTS 7:35 A. 1978 Budget _Proposal 8:30 B. 1978 Grant Applications 9:00 IV. OLD BUSINESS CA. Park Dedications Requirements—CASH PARK FEE Policies 9:30 V. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION C MONDAY, AUGUST 29, 1977 7130 P.M., CITY HALL (Special Meeting) 24EMBERS PRESENT: Chairman Richard Anderson, Steve Fifield, William Garens, Jerry Kingrey, Robert Kruell, George Tangen, and Mary Upton MEMBERS ABSENT: None STAFF PRESENT: Marty Jessen, Director of Community Services Sandy Werts, Recreation Supervisor II. APPROVAL OF AGENDA The following items were requested under IV. OLD BUSINESS: B. Markham ProDert Analysis; C. Goals Status; D. Round Lake Trails - Upton s Chairman Anderson ruled that the above items would be considered if time would permit. III. RECOMMFMDATIONS AND REPORTS A. 1978 Budget Prox)osA1 Jessen spoke to the preliminary budget development and the requirement of the City Council to adopt a budget for the following year and to cer- tify a mill levy by October. In referring to the Budget Summary Report, Jessen summarized main sources of increase in the various areas of the w Forestry Budget, Park Development Budget, and in the Gymnastics program, which is a new program. F. Kruell questioned the tax impact of this budget. Jessen explained that s: expenditure is limited by the State Legislature from the General Fund, s. whereas, the Forestry area is outside of levy limits, and a special mill rate can be levied to handle the dramatic increase in tree disease control. In response to Chairman Anderson on how to handle the reviewal of the budget, it was the consensus of the Commissioners to evaluate each item ' informally, with adoption of the complete budget, and revisions request- ed. ADMINISTRATION r' Jessen spoke to additional clerical service to handle the immense amount of business in the Forestry Program. He explained that 01200 was added into the budget for the use of attendance by a Commissioner at the National Park and Recreation Association meeting in 1978, if this were the wish of the Commission. Recommendation - Deletion of the 01200 from Contractual Services. B f i I Minutes - Parks, Rec. and approved j Natural Resources Commission - 2 - Monday, August 29, 1977 PARK PLANNING (General Planning & Capital Expenditu es) Jessen responded to what options were available .for irrigation purposes at Edenvale, Preserve, Prairie View, Forest Hills, and Round Lake. He explained that wells were recommended by the City Enginner because of long run costs and the possible restrictions put on City Water at the time that watering was most crucial. Anderson asked whether a well could help the water level at Round Lake, and if so, suggested the use of the well or wells for irrigation and maintenance of the lake level, with the possibility of funding from the Riley-Purgatory Creek Water- shed District. Kingrey suggested approaching some of the senior citizens for light maintenance tasks or recreation supervisory tasks. Jessen agreed to consider this for the next year. The possibility of the Fire Department being used for Demolition of Dutches Re- sort Building was considered, and abandoned because it was felt that costs might run somewhat the same after paying the fireman and also for hauling of the remains. Recommendations - Deletion of 03000 from Lake Riley improvements (Demolition of Dutches Resort Building); investigation of alternatives on possible use of city twater for other areas mentioned above,aside from Round Lake; and investigation into the possibility of joint funding with the Riley-Purgatory Creek Watershed District on the wells at Round Lake. RECREATION (Recreation Supervisor & Summer Playgrounds) Increase in these areas due mainly to addition of leadership and increase of minimum wages mandated by law. RECREATION -(Special Event.) ,darts spoke to major increase proposed in Cultural Events: such as expanding the Community Band and providing concerts, plays, and other cultural events in the parks using paid talent. Recommendation - Deletion of $600 proposed for paid talent; and investigation of alternatives to the rental of buses, such as upgrading of bus presently owned by City and the possibility of providing bus drivers connected with the recreation program rather than the hiring of drivers through the bus companies. RECREATION (Beach Operations and Con essiors) `f Jessen explained that the proposed budget reflects the minimum wage increase in salaries of lifeguards and attendents,&sattelite rental costs are relected in Contractual Service increase. - Warts explained the proposed rental of five sailboats, speaking to their use } ' in the instructional program, and evaluation after the season is completed as to +. whether to purchase them. She added that that' would be rented at $200 for the season, with the option to buy. ` r _ Minutes - Parks, Rec. and Approved Natural Resources Commission -3 - Monday, August 29, 1977 C Kruell asked about the possibility of incorporating classes on construction of canoes or sailboats into our program. Werts responded that it would be very expensive. Anderson added, speaking to present classes in canoe building at one of -the Bloomington schools, that one pattern being built was too heavy and the other pattern using cedar strips was not durable enough for rental use. ri RECREATION -(Orr-anized Athletics) Increase reflected in participation and costs. RECREATION (Recre3tiona7 Skatinp,) Jessen spoke to the cost increases due to five major rinks as opposed to three in 1977, upgrading of salaries to minimum ,rage standards, monitoring of mini-rinks, and sattellite service and electricity. Kingrey ex(:ressed concern for increasing utility needs and potential wasteful F practices that could result. A dedicated effort toward c6nservation should be made. Jessen explained that they were becoming more aware of these considerations and efforts were being nade in this direction. RECREATIOP! (Teen Activities) Werts spoke to the Swmiier Teen Work Program and increase in pay that was proposed, and to the new activity for teens. Leisure Challenge. � r7 RECREATION (Skill Development) Jessen explained that this was a self-sustaining program. RECREATION (Gymnastics Activity) Jessen spoke to the new program, and explained that the costs were based on salaries for one coach and three assistants - 15 hrs. a week for 45 weeks. He estimated revenues at about $21,816. RECREATION (Special Populations) ,f j' Werts commented that the Senior Citizens group was a strong and growing club. In response to question on whether the City would provide any services to the Muriel Humphrey homes, Werts explained that the Suburban Community Services would work with volunteers from the City to work with the residents on a one to one basis. She added that she had talked to the Tudor Oaks people and they had agreed E to work with our program rather than starting their own. PARK MAINTENANCE { Jessen spoke to the proposed addition of two more Park maintenance men when the CLTA Contract expires. He explained the necessity of rebuilding the Round Lake Hockey Rink - because it was dangerous in its present state. Upton suggested that HAEP be approached to help with the rebuilding of the hockey rink with manpower and donation of material. Minutes - Parks, Rec. and sipproved Natural Resources Commission - 1, - rbnday, August 29, 1977 ' C `+ Recommendation - HAEP be approached on the possibility of manpower or donation of materials or both toward the rebuilding of the Round Lake Hockey Rink. Upton left the meeting at 9:50 PM. CAPITAL OUTLAY --_EQUIPMENT 'r Kruell asked about cost vs. leasing of this equipment. Jessen spoke to life expectancy of each piece of equipment, and explained that a record is kept on the cost of each piece and cost of repair. FORESTRY ii. Garens expressed his opinion that the City should face the fact that we cannot save our trees, and that we should use the money toward re-forestation. 4`s Anderson spoke to the Task Force Study on Forestry, and to the decision made to remove our trees in °chunks', than to let them all go in five years and than have to take them down in eight years, which would be much more costly. L `: f� Garens requested that this issue be included in our next Agenda for father dis- cussion. ti C Garens left at 10:10 PM. 7 C: Kruell inquired how the mill rate for our park system compares with adjoining communities. Jessen responded that on a per capita basis and including the ' forestry budget, we spend in the "high middle" range. ' Anderson favored re-evaluating the situation each year. ; Tangen spoke to being new to the Commission, and felt the City should maintain the program from last year. He noted that one of the major increases was in u; j personal services and inquired what the total manpower change was. Jessen res- ponded that we have proposed the addition of four fulltime persons, and without '. the forestry program, the addition would be only two. i 140TION: Kingroy moved to recoimnend to the Council a budget of $893,207, based on re-vised Budget Summary of August 22, 1977. Kruell seconded. Motion carried, with Kruell abstaining. r; B. 1278 Grant Annl.ications s Jessen spoke to the grant applications due by September 16th, and to the potential f, projects that meet the criteria for funding, and listed them as the followings ' Mitchell Lake Park Acquisition of 73 acres from the Miller Bros. (50a funding); trails at Staring Lake Park (90n funding); tennis courts at Forest Hills, Prairie View, Birch Island, Flying Cloud, and Round Lake (possible 50% funding); and ( four outdoor handball courts at Round Lake. Minutes - Parks, Roc. and approved Natural Resources Commission - 5 - Monday, August 29, 1977 C Commissioners expressed reservationcnth3outdoor handball courts because they felt the season was too short -to justify the expense, when so many other facilities are needed. Tangen pointed out that because of the nature and activity of the sport, the potential was there for much longer use than tennis, and he was in favor of it. Kruell questioned going after every "free string" to increase facilities, but also decreasing the chance for a successful bond referendum for the smaller recreational needs. MOTION: Kingrey moved to approve the text of the preliminary applications: LAWCON/LCMR, Trails, Court Games Memo dated August 15, 1977, with the excep- tion of the paragraph on four handball courts for Round Lake. Kruell second- ed. DISCUSSION: Kruell suggested using the money for the handball courts elsewhere, with Kingrey responding that we do not have the money, so he could not see any substitution elsewhere. He added that it could be misunderstood by the residents, from the standpoint of not developing other facilities. Anderson spoke to the development through funding, which we have done in the past. Kruell felt that the fields are used very rarely except for the organized sports, and could see more individual use for a sport like this. He offered to look at courts in surrounding communities. VOTE: The motion and second were withdrawn. MOTION: Tangen moved to approve the Memo on Preliminary Applications$ LAWCON/L01-1R, Trails, Court. Games, dated August 15, 1977 as presented. Kingrey seconded, motion carried with Kruell abstaining. IV. OLD BUSINESS A. Park Dedications Requirements--CASH PARK F%E POLICIES Continued. B. Markham Property AnAlvsis Continued. f, C. Goals Status Continued. D. Round Lake Trails - Upton Continued. r V. ADJOUTU2,M Kruell moved to adjourn at 11$00 PM, seconded by Kingrey. Motion carried. Respectfully submitted by Donna Stanley, Recording Secretary s