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Parks and Recreation - 09/15/1975 f 1975 I SEPTEMBER 15 MINUTES CITY OF EDEN PRAIRIE i AGENDA EDEN PRAIRIE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION Monday, September 15 , 1975 7:30 PM, CITY HALL COMMISSION MEMBERS: Marvin Erickson, Wolfgang Penzel, Francis Helmer, Richard Anderson, William Garens, Dorothy Bennett, Paul Choiniere, Mary Upton, Jerry Kingrey, Brian Mikkelson, Elizabeth Tracy, Steve Fifield, Ex-Officio ' COMMISSION STAFF: Marty Jessen, Director of Community Services ROLL CALL I. APPROVAL OF AGENDA H. MINUTES OF AUGUST 18, 1975 REGULAR MEETING . MINUTES OF AUGUST 25 , 1975 SPECIAL MEETING III. PETITIONS REQUESTS AND COMMUNICATIONS A. Letter from Dr. Fallon concerning School District's plan for 1976 Summer School. (Attached) B. Letter from William B. Olson, Director of Planning and Engineering for MAC, concerning Lease at Flying Cloud Field. (Attached) IV. RECOMMENDATIONS AND REPORTS A. Reports of Commissioners 1. 2. B. Reports of Staff 1 . 1975 Fall Recreation Report 2. Recommended 1976 Program Budget 3. Park Dedication Requirements 4. Gravel Operations 5 . Development Proposals a. Hustad Office PUD b. Eden Prairie Family Recreation Center c. Rusty Irvine's Development Proposal d. Mitchell Lake PUD Parks, Recreation & Natural - 2 - Mon. ,September 15, 1975 Resources Agenda B. Reports of Staff (continued) 6. Mini-Rink Program 7. 1976 Softball Proposal V. OLD BUSINESS A. Joint Council/Commission Meeting to discuss "The Bond Issue" VI. NEW BUSINESS A. B. VII. ADJOURNMENT. j C_ r _ . VXapproved -f. M I N U T E S PARKS, RECREATION AND NATURAL RESOURCES COMMISSION C Monday, September 15, 1975 7:30 P1M CITY HALL CO1,flaSSION IM 4BERS PRESENT: Chairman 1Mnrvin Erickson, 1,Tary Upton, William Garens, Paul Choiniere, Wolfgang Penzel, Dorothy .Bennett, Jerry Kirgrey, William Anderson, Brian 141ilchelson, and Steve Fifiold, Ex-Officio COMMISSION ]/MbIBE.RS ABSENT: Francis Helmer and Elizabeth Tracy STAFF 140,D3ERS PRESENT: Marty Jessen, Director of Community Services, Sandy Warts, Recreation Program Supervisor OTHERS PRESENT: Bob Norman, Ihri.ght Picha, Jim Hill of Pemton, Inc., Bill Bonner, of Hustad Development Corp., and Lynne Bell, E. 'P. Commmunity Neias Meeting was called to order by Chairman Erickson at 7:30 PM. , I. APPROVAL Or, AGE1IDA Agenda was approved with addition of report by Choiniere on the Round Lake E picnic pavilion under A. Reports of Commissioners. II. 1II11TTES OF AUGUST 18, 1,75 REGULAR 1•:I,.ETING j , Page two, para. 3; Dole-be last sentence, Add "Kingrey added that he felt the Chamber does not feel'the part: and recreational development is going in the s same direction that the Chamber would prefer." . Page five, pnra. 2; Delete "Jessen", add "Peterson". Choiniere moved to accept minutes of. Aug. 18, 1975 meeting as corrected. Upton ;seconded, the motion carried. 141NU`i.E S OF AUGI)ST 25, 1975 SPECIAL L 1.22,P TIAIG Piige 2, para. G, first sentence; Delete "broke even", Add "operated at budget figures in term;; of expenditures and revenues as estimated for 1975, in spite of reduced partIcipation by clementary ago children because of school operated' Stammer Adventure pro-rfraxn. Pago A., para. 3; Delete "with that :i. nmo only covered for that mooting." Choiniere raved to accept minutea of Aug. 25, 1975 special meeting as corrected. Boanett, s;econciicd, the mation carried. Kingrey arrivcd at mooting about 8:00 TAM. r Minutes - Parks, Rec., and Page Two Natural Resources Com. Approved September 15, 1975 III. PETITIONS,, REQUESTS AND COMMUNICATIONS A. Letter from Dr. Fallon concerning School District's plan for 1976 Summer School. Choiniere moved to record and file letter received from Dr. Fallon, dated Aug. 29, 1975. Penzel seconded, motion carried. B. Letter from William B. Olson. Director of Planning and EnRineerini for MAC. concerning Lease at Flying Cloud Field. Choiniere moved to accept the letter of Mr. Olson, dated Aug. 21, 1975, in context and continue to operate as we currently have been at Flying Cloud Airport. Upton seconded, the motion carried. As Kingrey was not in attendance for beginning of meeting, Jessen relayed his position on this issue. Kingrey was in agreement with continuing operation as before and stressed that P,R and NR Com. and EPAA should be, and are concerned with the permanence of youth sports in the community and should continue to work for this. IV. RECOMMENDATIONS 01D REPORTS A. Reports of Commissioners 1. Choiniere's comments on Round Lake Picnic Pavillion Choiniere objected to results of the picnic pavillion and did not feel the finished product was the design requested. Upton agreed, but felt that since she had voted on the design, could go along with it. Bennett commented that a building put up for that price will never have the approval of everyone, but felt that after landscaping was completed and the addition of a fireplace, the look will change. Anderson felt the building would be serving a purpose, and that after other stages are approved and completed, would look better. The question of going through an architect was discussed, and it was suggested limiting for brochures from U.S. Publications, giving descrip- tions of various part: shelters. Garens said he had been opposed to the building because of the high cost, and agreed with receiving brochures for use for future plans, thereby eliminating architect. Jossen said initial research took us through pro-fab bldgs. and all kinds that could be put up by the Lions, and they were not appreciably less in cost. E e added that they were looking at a very tight budget. He said one of the goals of the Lions, P,R and NR Com., and Council was to have a structure to be a focal point of the park and meet pro- gram that we set up. Minutes - Parks, Rec., and Page Three Natural Resources Com. Mia.pproved September 15, 1975 B. Reports of Staff I 1. 1975 Fall Recreation Report Jessen presented summary of the 1975 Fall Recreation Report. He said • this program is jointly developed by Brian Wilhelm, Community Education, and Sandy Warts, Recreation Program Supervisor, and is self-supporting. The relationship of Community Ed.and City regarding the Fall recreation program was discussed. ' Jessen responded to questions regarding funding; received by Community Ed through State. lie said that money comes basically in a grant from State Education Dept. to pay for custodial- and directors salaries. He added it is not earmarked for direct subsidies for classes offered, but is being used to pay Coordinator. He said it is tax money from school district. Choiniere inquired whether we were sharing funds with Community Ed. Werts responded that the classes are self-su portin but the cost o self-supporting, f putting out brochures is shared. She added that the school shares some of the supervisory responsibility in the form of custodial services. Anderson questioned why this type of program, along; with the Community Ed j program, couldntt be consolidated into one. Jessen responded that it could be done, but it would require either the School or City assumetotal respon- sibility for all aspects. j Anderson commonted that there are different methods of operating recreational programs, and do we have the best possible method. Jessen answered there I are so many organized patterns as a result of community education legisla- tion, that it is basically unique to every community. NOTION Choiniere moved that those programs that are hot related to the sports and athletic area that fall %ri.thin park and rec. be eliminated and transferred I to Community Ed Director for implementation; those classes being: Basic � Flower Arranging;, Holiday Arrangements, All About Quilting, Magic, Calligraphy, and Holiday Boutique. The motion died for lack of a second. MOTION Garens moved to approve 1975 Fall Recreation Program as presented,. excluding; the Brinrhi_l.1 Program. Bennett seconded, the motion carried with a %rote of I 8-1, with Choiniero casting dissenting; vote. Bennett commented that recreation is not just "sports" and fails to see why other courses should not be included. Worts presented Special Program for Youth Residents of Briarhill. She ex- � pl.ained that the City was approached by the South Hennepin Human Services � and Sub. Rec. Assoc. (SRA) to see what type of services could be offered in � response to a recent mooting in which some residents expressed desire for a afternoon program. from 4:00 to 5:30 for elementary aged children whose parents j had not returned from work, and also for kindergarten children who return home i iI Minutes - Parks, Roc., and Page Four Natural Resources Com. Miapproved September 15, 1975 1. 1975 Fall Recreation Report (cont�d) at 1.:00, and many of which are left with sitters. She added that the cost of the 10 week playground program, including a 10 week Y-Explorer program super- vised by YMCA, purchase of some permanent supplies, and weekly busing to Y.I•ICA for use of their facilities, would be around u900. The Kindergarten program would be self-supporting with a cost of 0l0-rrl5 per week to the family. She said Landtech and SRA have indicated they can provide the funding. Jessen responded to the question of'why the need's are greater here than else- where. IIe said it wasn't that the needs were greater, but different, and they are reflected in lack of mobility, ability to afford, -etc.. He added that not many of this kind of project are built in isolated area such as this develop- ment and that most are built close to schools, recreational facilities, and etc.. Garens asked what the cost to the City would be and how many children were involved. 'rlerts responded the only cost to the City is supervisory, and that approximately 100-150 children are involved. Penzel corvaonted that the Program will not cost the City financial outlay, and that this kind of program offered in any other part of the City would not get the financial support from these groups. Upton was concerned whether any children could take part in this program. Penzol said that this matter has been discussed and the point has.-clearly been C made that it is not developed exclusively for Briarhill, but to provide recrea- tion for those that need it. MOTION Anderson moved to recor:vnend that the playground recreation program be extended at Briarhil.l Apartment complex, and that the City take part through supervision, with the understanding it is to be open. to all residents of Eden Prairie. Garens seconded, the motion carried with a vote df 8-11 with Choiriiere casting the dissenting vote. 7. 1976 Softbnll. -ororosal Jessen presented proposal stating participants are in organized athletic program. Ile introduced Bob Norman and said he and other people in the League have ex- pressed interest in organizing "exhibition" softball league next summer. Jessen asked for input from Commission and said steps need to be taken now if it is approved. Erickson asked whether it was a different type of program. Jessen answered affirmative. Ile added it is not basically on Friday, but 'they would like to participate more than one evening a week, gi.vinE; 4 teams an o portunity to play two times a week, and non-resident tenors can be brought in (1,y. Kingrey wns concerned with formor problems concerning ineligible players on E.P. teams. Jessen responded that this problem has been taken care of and feels this will not happen here. C Minutes - Parks, Roc., and Page Five IfflSapproved September 15, 1975 Natural Resources Com. Cl 3-976 Softball urot�o.13a1 (fontld)_ 7. Upton favored charging a higher fee for the outside teams to play in the City, such as ;1.1150. Jessen felt this was a legitimate consideration. Erickson inquired whether Jessen could foresee any problems. Jessen said the E.P. teams have expressed interest, and felt there would be no problem finding teams -to participate. 140TION the pP 1976 Softball proposal, -with sample budget to Choiniere moved to approve reflect U35 resident fee, and ;?150 as non-resident foe. Upton seconded, motion carried unanimously. Kingrey questioned the surplus. Jessen responded it would go toward maintenance cost. 5. Drove onment Proposals d. lditcl-ipjl- Lake PUD It% Jim Hill, of Pemton Inc., made brief presentation of modifications to original P.U.D.; with same land use but located differently, reduced town- houses, increased multiple units, with a total of 670 units reduced from 770. Ile added they are proposing a public park and a parkway. CUpton asked whether Council had any plans for sewer. Penzel responded there is trunk sewer open on Highway 5. Upton inquired about size of park. Hill responded el.ose' to 400 ft.- Possible recreational areas were discussed briefly. Jessen suggested the 1 Conmiission consider internal play space,-protection of lake shore, and ; cash in lieu of land. 140TION l.i.ngrey moved to refer issues concerning Mitchell Lake PUD back to Staff with report at next meeting. Garens seconded, the motion carried unanimously. 2, Recommoncled 1976 Program Budget Jessen presented summary of Proposed Budget in memo form. Upton requested breakdown of "Corinission Expenditures"'. Jessen responded it included salary of Recording Secretary, plus an extra a200 to cover expenses for meetings Cormisoi.on members may attend. Most members felt the fund not aside fo:^ meetings was desirable because much information has been gathered from those meetings that has , benefited the community in many wayn, and also since Commissions servo on a volunteer basis. C . Jessen responded to the question of why the program cost more this year. Ho said tliere are mnjor chanties in area of Forestry(whi.ch is State roquired), playgrounds, and beach operation (no swimming fees for residents). r. Minutes -» Parks, Rec., and Page Six Natural Resources Com. Mpproved September 15, 1975 i i �,-B.Rerorts of Staff 2. Reconumended 1976 Pror.ram Budrret (CUII1121 Administrative salaries and attendance at conferences was discussed, with most of the members in agreement that it was an area that the Commission was not entitled to act upon and should be left up to the Staff and 'Council. Upton_ favored alternate attendance at conferences by the Staff. Choiniere objected to the �'„?8,000 clerical assistance and felt the City Manager should work this out. MOTION Upton moved that our recommendations, with discussion on each item, go to the Council. The motion died for lack of a second. EOTIOPI Choiniere moved to recorvnend that projected clerical increase be denied. i Upton seconded, motion failed with a vote of 2-7; Choiniere - aye Erickson-nay I Upton - aye Garens -nay Anderson-nay i t•ii Otelson-nay Bennett -nay Kingrey -nay Penze)-abbtain ♦6 , d.. tMiY.keleon left meeting approximately 10:00 PM. ` MOTION Choiniere moved regarding conferencesar_d schools as outlined in projected budget analysis of S01100, that it be reduced to a ti?600 maximum for 1976. Upton seconded. Jessen, as a point of discussing,, asked whother this was intended for 'all conferences Listed in budget or only under Administration.' Choiniere res- ponded Administration only. The motion failed with a vote of 2 6; Choiniere -aye Erickson - nay Upton -aye Garens - nay Anderson - nay Bennett - nay Kingrey - nay Penzel -- ekbetain MOTTOlJ Garens moved that the Council consider stronglythe adoption of the policy that. the reGi.orlal meotinn;s be attended on annual basis and far away ones, such as east and treat coast, bo Limited to every other ,year. Garons withdraw motion. Penzol and Benno•tt lc;£t moctinr about 10:15 rM. Discussion of methods of approving projected budget proposal followed. r Minutes - Parks, Rec., and Page Seven Natural Resources Com. KKapproved September 1.5, 1975 3.Reports of Staff 2. Recommended 7976 Program Budget (Cont'd) Choiniere asked whether they would have to vote on this tonight. Jessen responded that the Council will need it for the next meeting, and if the Commission wants any input into budget, it will have to be voted on tonight. MOTION Kingrey moved that the Administration portion of the program, 029,31-0, be accepted. Garens seconded. Choiniere left meeting about 10:25 PI4. The motion carried with a vote of Lr-l; Erickson - aye Upton - nay Kingrey - aye Garens - aye Anderson - eye i Upton left meeting at 1.0:30 PI-1- Chairman Erickson ruled, referring to letter from 14. Harlan Perbix, City f Attorney, of April 22, 1.975, that once a quorum has been established business can continue to be conducted so long as no one raises the question about a quorum or the lack of it. l:OTIOW Kingrey moved that residents of E.P. should have free swimming at E.P. beaches and that a fee be established for non-residents, with the attempt to raise 08,000 through the non-resident fees. Garens seconded, motion carried. Garens commented that the reason he is in favor of dropping fees is for the sake of being consistent with ot-hor services that are free, but feels we do need the revenue. The need for a qualified Forester was discussed. Jessen said he surveyed surrounding communities and that Bloomington has 'a budget of$84,000, Edina - $40,000 (lower tyre budg(-t because most of Land is developed and is mostly bacx yards) , Chanhassen$17,000and I innetonka nt$60,000 a year (irnich includes survoying, salaplinl;, paying for removal,etc.). Anderson suggested hirinr* a Forester right out of colleI!,c, where•salary'demand would not yet be too E;rcat. 1'OTIOId Garens moved to reconmiond that the forestry Program be reduced by ;'3,200 in the area of forester's salary. Kingrey seconded, the motion carried. C MQTION Anderson moved to accept overall budgr;t,with amendments in forestry and 1976 Beach Opera-Lion. Garens seconded, moTAon carried. r Minutes - Parks, Rec., and Page Eight 'Natural Resources Com. 'approved September 15, 1975 5. Development Proposals a. Hustad Office PUD Jessen presented Staff Report on Iiustad Office PUD. Bill Bonner, of Iiustad Development Corp., responded to questions on the proposal. He said their concern with trail'along Co. Rd. 1 is who builds it. Be lo6ated .dedicated flood plain area, together with area of scenic easement on wooded slopes. Bonner said proposal is in compliance with Brauer Study, with paths along cul-de-sac on Creek Knoll Rd. if. it comes about or else through the project. Ile requested the dedicated••open•' space be approved with "deed of restriction"clause. i[ Anderson asked how many feet of trail would area contain. Bonner res- ponded Ek 1300 I I' ft. Jessen commented that he felt trail should go on North side of road be- cause it is in relation to Creek. MIOTION Garens moved to recommend to the Council approval. of Hustad Office PUD e City paying for trail requirement at this proposal as -discussed, with th time, but will be assessed a fair share of the trail in the future; with restrictive clause included in dedicated flood plain land. Anderson seconded, motion carried. b. Eden Prairie Fa*ril.Y Recreation -Center Tabled. c. Rusty Irvine's Development Proposal Tabled. 6. Idini-Rink Pro mim Tabled for 2 wks. - no final budget report. V. OLD BUSINESS A. Joint Council/Com-fission Mooting to discuss "The Bond Issue" Tabled. VE. ADJOIIRPI1.5:17 Garons moved to adjourn at 11:15 PI.1. Anderson seconded, motion carried. Submitted by, Donna Stanley Rocording Secretary