Parks and Recreation - 05/27/1968 ,
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1968 j
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MAY 151 2 7
MINUTES
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CITY OF EDEN PRAIRIE
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EDEN PRAIRIE PARK AND RECREATION COMMISSION
t " SPECIAL MEETINs May 7, 1968 8 p.m. Village Hall
\ Present; Charles Brace, Dan Boos, Bill Garens, Marvin
Erickson, Dean Holasek, Robert Lieb, Frances
Blacklock
Absent. Harry Picha, Dave Osterholt
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The meeting was called to order by Charles Brace, acting
chairman. ��
Insurance cover-
Chuck .Brace report: than he had talked about insurance
age of children coverage with the agent. He felt a policy allow-
ing maximum coverage to an individual of $1000 ($25_50 deduct-
ible) could be obtained for about 500 per child. He
suggested we could ask a blanket registration fee of $1
(but not excluding anyone for lack of ability to pay). It
was noted we should check the village's liability policy.
Use of school Brace suggested that the village agree to cover insurance
equipment on school-owned equipment used by the recreation program,
in a package rider attached to the school policy. .And that
we also agree to contribute something for wear and tear on
school equipment. He said we can pay for individual bus
., trips as far as insurance is concerned. It was generally
a agreed, however, that private carriers who have their own
insurance would be hired for trips.
0 Bus drivers li_ M/Lieb, S/Holasek that the village underwrite the cost of
cense the physical examination and whatever fees are involved in
getting a bus driver's license for Dale Gustafson. Motion
carried.
Bond issue publi- It was agreed that commission members whould contact organ_
city izations, commissions etc. to arrange for park bond publicity.
y The following members volunteered to make these contacts;
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''- Lions Club _ Chuck Brace and Robert Lieb June 3
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o E.P. Jaycees - Bill Garens and Dean Holasek June 6
At Brandin' Iron, 8 p.m.
E.P. Citizens League - Frances Blacklock re: Bond Issue
Review
Community Club
American Legion _ Chuck Brace will make inquiry
E.P. Athletic Assn. - Marvin Erickson
C E.P. Ministers - Methodist Church _ Bill Garens
Presbyterian and Lutheran _ Chuck Brace
Fire Dept. - Chuck Brace _ to obtain cooperation on bonds
E. P. Park and Recreation Hpecial Meeting May 7, 1968 Pg. 2
Teen Center Committee .. Robert Lieb
Catholic Women's Group _ Bill Garens
League of Women Voters - Frances Blacklock
School Board - Harry Picha
Planning Commission _ Dan Boos
Industrial Commission _ Chuck Brace
It was suggested we inquire about absentee ballot procedure.
Those attending the Comprehensive Plan Seminars last fall
were thought to be people who might be interested in having
coffee parties in areas of the village.
The Eden Prairie-Hopkins Sun has volunteered to help with
publicity of the bond issue.
Summer Rec. Plans The Recreation sub-.committee will meet with Dale Gustafson
prio to the next Park Commission meeting. The next meeting
of the whole commission will be May 15, rather than May 13,
to have advantage of the decisions made by the Council on
�. May 14 regarding the Bond issue and election date. (The above
arrangement is tentative depending upon Don Brauer's availa-
bility.)*
M/Garens, S/Lieb that the meeting be adjourned. Cani.ed.
Respectfully submitted,
Mrs. Frances Blacklock, Secretary
Next meeting: May 15. .All except Dave Osterholt indicated
they could attend on that date.
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EDEN PRAIRIE PARK AND RECREATION COMMISSION MEETING
Wednesday, May 15, 1968 8:00 P.M. Village Hall
Present: Charles Brace, Daniel Boos, William Garens, Dean Holasek
Robert Lieb, Frances Blacklock
Absent: David Osterholt, Harry Picha
Others present: Dale Gustafson, Summer Recreation Director
Don Brauer and Bruce Pladson, Brauer & Assoc.
Robert Lieb, chairman of the Recreation Committee, chaired the
first part of the meeting.
Summer Recreation Dale Gustafson reported the tentative hiring of four assistants:
Plans
Tom Westerhaus Fern Bren
Janet Westermann Steve Marshall
He submitted plans for the Summer Program to be printed on the
Summer Recreation Calendar. Golf will be at Eden Prairie Course
for the first time, Monday mornings from 9 to Noon on the Executive ,
Course for $1. He is adding tennis instruction, chess tournaments, t
to the activities. Tuesday and Friday afternoons he will have a
neighborhood program at Prairie View School in addition to the regu-
lar program at Central Elementary. Special field trips will go to
Excelsior Amusement Park, Como Park and Zoo, and two Twins Games.
Purchase of Rec. M/Lieb, S/Garens that the Park and Recreation Commission authorize
Equipment the purchase of $68 worth of equipment from S&M. Carried.
M/Garens, S/Erickson that any future purchase of over $25 for
equipment or supplies be approved. by one member of the Recreation
Committee. Carried.
Registration fee M/Boos, S/Garens that a registration fee of $1 per child be charged
which will include the cost of insurance. Carried.
The secretary was asked to have a registration-membership card .
printed, one half to serve as a file card of registrants.
Jaycee Track Meet It was suggested that the winners of the Jaycee Track Meet May 23
would be eligible for the Olympic Development Meet at the U. of M.
June 15• (Both will be held before the Rec. Program gins.)
Employment contract M/Lieb, S/Garens that the Park and Recreation Commission obtain
contract forms for employing recreation leaders from SRA. Carried.
It was suggested that SRA be asked if they would consider paying
the village what they would pay the leader which tj gyrLre, to
assure that th�:� sve overed by insurance. * usu
.leader is
* The Secretary spoke with Mr. Ruppert, Director of SRA. They
have a policy against reimbursing communities for leaders' salaries.
He was agreeable, however, to splitting the pay to cover two assts.
which Mr. Gustafson has asked for. Mr. Ruppert suggested that
leaders increase their own car insurance temporarily to cover travel
that is necessary within the days work.
�. '. 'arlc Fri_'. 'teer-1--ation Comm. :,:eetin -y 15, 19 8 Pa c, 2
Insurance Charles Brace, Actin . Chairman, chaired. the remainder of Llie
meeting. He reported than Paul ;*3tudobaker, the school insurance
( man is confident that we can rot insurance for a]�out 50q', based
on approximately 300 enrollments, and abort 80 avera>;e attendance.
IIe cannot quote insurance on equipment until he knows what the
equipment is.
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-k)nd Issue 3ro- It was reported that the :s.P. Council had, at its Ilay 14 meeting,
chure and authorized an election to be hold June 25 whore voters will decide
Election on a park bond issue of ';:550,000.
'3ruce Pladson presented a rough draft of the brochure which will
explain the bond issue and park plans. One of the logo designs
was chos(in to use on the brochure, and -the wordinf� of the copy
�. was discussed. The brochures will not be mailed out; Brauer
cn sure-estnd that they be handed out at all group meetings at which
LA- the bond issue is prosented, and that about one week before the
n election that a copy be distributed to each home in Edon Prairie
by :.coots. 2400 copies will be printed for these purposes.
'3rauor ;-avc members copies of C.P. maps showin: projected plans ` .
for the ultimate development of parks. Those can be used in
presentations also. The Commission will hold a practice session
when -the brochures aro ready, to ro ovor procodures and anticipate
qucstionc.
�vochure copy mt.arens, /Lieb that unless Brauer hears from the Chairman, or
:_;ocrotary of the Commission regarding char es in the brochure
i before the close of Aridly, the brochure material is accepter]
as agreed upon at this meetinft. Carried.
1 rochure Printin , It was the consensus that the villa-;e expects the money authorized
for preparation of the park bond issue included brochure printing.
I- mace,-mace, ;/ arens that the decision on paper for the brochure and
the printer be left to �?raunr. Carrier].
lection of Offi- Robert Lieb nominated Charles "'race for the office of Chairman.
® cers lilliam arons seconded the nomination. Prances `?lacl lock moved
that the nominations be closes, ';/Lieh. Carried.
Charles brace nominated 'Zobert Lieb for the offico of Vice-Chairman.
Daniel 3oos seconsod tlio nomination. i[/Macklock, /Ffo-lasek that
�w the nominations b3 closer]. Carried.
[� Charles ;-race nominated ;'rancos Ilacklock for the office of
:oc:rota -Troasuror.
,'I Lieb, s arens that the nominations be closed. Carried.
Calendar l/?ieb, ;/ arons that the Commission award the printin ; of the
Printin ,trnmer Zecreation Calendar to Art )esi ;n of Wen Prairie for
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2000 calendars. Carried. 1200 envelopes will be ordered also.
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( t:iley 3oach i,[/ Lieb, `;/ ] rickson that the Commission ask the Council to have car
traffic bloekocl off fron entoribn; The .Riloy r3each area, such as
posts in tho ;-round; and to oract a si ;n to the effect that ":3wimmin
Is ;it your mni .risk.', Carried.
lay 27 .iorkshop A workshop will b3 held at 7c30 to address 2ec. Calendars.
Trances F3lacklock
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EDEN PRAIRIE PARK AND RECREATION COMMISSION A2[SI!;TIN(r
5pe 0.al. McRt:i.ng
Monday, May 27, 1968 Village Hall 7:30 P.M.
Present: Charles Brace, Chairman, Robert Lieb, Vice Chairman,
Daniel Boos, William Garens, Marvin Erickson,
Harry Picha, Frances Blacklock. Others: Dale Gustafson
Absent: Dean Holasek, David Osterholt
Workshop Most of the evening was spent addressing the envelopes for
mailing the Summer Recreation Calendars. Richard Smith furnished
a typed list of E.P. residents which were clipped apart and pasted
to the envelopes.
Recommendation to M/Lieb, S/Boos that the Park and Recreation Commission recommend
Council re: to the Council that it authorize the following expenditures:
money, assts.
$300 as budgeted for General Supplies to purchase
paints and craft supplies and other miscellaneous
sports equipment;
not over $25 for expenditures involved with a physical
examination and fees related to obtaining a bus
driver's license for Dale Gustafson;
and to recommend that
Janet destexm ann and Fern Bren be hired as Recreation
assistants at $250.00 each for the 8-week period.
The motion carried.
Constitution and M/Lieb, S�Boos to ad pt the Constitution and By Laws as revised
By-Laws a the Oc ober 9, 1967 meeting, and including the recommendations
of Harlan Perbix, village attorney, in his letter of December13,
1967.* Motion carried.
Special meeting There will be a special meeting Monday, June 3 at 8 p.m. to
called 1 plans for romoting the Park Bond Issue.
Frances Blacklock, Secretary
* Although a motion adopting By-Law changes had been passed
at the January 22, 1968 meeting, it was decided to wait until
the Commission was enlarged before they were finally approved.
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