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Parks and Recreation - 08/20/1964 1964 AUGUST 20 MINUTES CITY OF. EDEN PRAIRIE EDEN PRAIRIE PARK AND RECREATION COMMISSION MEETING Ar Special Meeting August 20, 1964 Village Council Room, Eden Prairie High School { Present: Nygaard, Bruce, Marsh, Merriman The Special Meeting was called to order by the Chairman at 8:15 p.m. and it was decided to discuss the agenda items from the previous regular meeting as that meeting was canceled for lack of quorum. Sterling Field Jim Flavin appeared at the regular meeting to represent the Sterling Field Home Owners Association and during discussions with him it was pointed out that he is no longer Chairman of that group and that for any future discussions during the coming year we could contact Cliff Whitehill. It was decided to carry this over to a future meeting. Summer Recrea- tion Program Any discussions of this are to be carried over to the _ next meeting. It was suggested by !Howard Merriman that we consider carrying the Recreation Program into the neighborhoods rather than at one central location. Reply has been received to our request for a survey to be done by the Suburban League Council and the Cooperating Department at,. the University of Minne�ota. A copy is attached. %`1 1, Hennepin County Park Al Bruce gave a brief summary of an informal meeting between several members of the Hennepin County Park Reserve District and the Eden Prairie Village Council. The basis of most of these discussions between the two was in the area of tart relief for land owners who would sell to the Park District, yet be able to utilize the land for a specified number of years. Precepts and Aims The edited draft of the Precepts and Aims of the Eden Prairie Park Board was presented to the Board and discussed. M/Marsh S/Bruce that these Precepts and Aims be adopted for our Commission. It was also agreed that the suburban newspaper should be informed of these Precepts and Aims by copy of them (copy attached). y- By-Laws The revised B Laws of the Commission were presented to the Board and after discussions it was M/Marsh and S/Merriman that they be unanimously adopted (copy attached) . Eden Prairie Park and Recreation Commis=iota Special Meeting August 20, 1964 Page 2. Budget The fiscal year 1965 requirements for funds were discussed at length. It was agreed that we should try to purchase some of our own equipment for the Summer Recreation Program in addition to the cost of personnel and supplies. In the past we have used all of the school equipment without any cost to the Recreation Program. It is the opinion of the Board that this equipment should be paid for by the Park and Recreation Commission. It was agreed that the Commission should try to develop in a limited way the Sterling Field Park and the Reilly(?*P) Lake Beach during 1965 and to so budget for this purpose. It was M/Marsh, S/Merriman that the budget be approved and submitted to the Village Council, copy attached. Tax Levy Under the provision of state laws, the Village Council can levy a special tax up to 2 mills to be used for Parks and Recreation. The feeling of the Board is that the Park and Recreation Commission budget should be on a self-pay plan and that the Village Council should levy a 1 mill special tax to cover the expenses incurred. It was M/Merriman and S/Marsh that such recommendation be submitted to the Village Council. Donations Considerable discussion was held involving the requirements of a subdivider to apportion part of the subdivision for park and recreation use. Several of the Board members were going to investigate different communities to see what precedence has been developed and these were to be presented at the next meeting. Next Meeting Because the next scheduled meeting date would fall on Labor Day it was decided to hold the next meeting on September 15. It was M/Marsh S/Bruce that the meeting be adjourned. Carried. Respectfully submitted, I D. R. Nygaard, Acting Secretary ` f AGENDA 1. Sterling Field - Mr. Jim Flavin 2. Summer Recreation program 3. Hennepin County Park 4. Policies 5. By-Laws 6. Special Budget Meeting \ 5 I will be unable to attend the August 3 meeting so I an taking this opportunity to sake a couple of comments. The first three items on the agenda are self-explanatory. The I precepts and aims statement that Russ Harsh typed up - I odited ! slightly. I think that there are no changes in the warding or content - I just rearranged them. The By-Laws have been retyped as per the discussions at the last meeting. I would urge the passage of both of these items at this meeting. The sixth item on the agenda will probably be necessary. We have to have a 1965 budget in to the Council before September 1 and I think we should devote one evening to prepare a budget. I would suggest that we have a special meeting on Thursday, August 20, which would allow us approximately a week to get it typed up and then it can be presented at the August 26 meeting of the Council.