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Parks and Recreation - 06/19/1995 lu 1 1995 �1 JUNE 5 19 MINUTES a ED CITY O F EN PRAIDIE C- AGENDA EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION MONDAY, JUNE 1995 7:00 P. M. CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Claire Hilgeman, Chair; Bruce Bowman, Richard Brown, Don Jacobson, Vicki Koenig, David Kracum, Joanne Kube-Harderwijk STUDENT MEMBER: Mark Bremer, Brian Mustanski COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Helling, Manager of Recreation Services I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - APRIL 17. 1995 IV. PETITIONS. REQUESTS AND COMMUNICATIONS V. DEVELOPMENT PROPOSALS A. Pafko 2nd Addition VI. OLD BUSINESS A. None VII. NEW BUSINESS A. Private Date Release Form (Commission Members to Turn in at Meetiw B. Goose Removal Permit Request by MTS VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Manager of Recreation Services 1. Leisure Discovery_Video ( 2. Staring Lake Concert 1995 Progrum • n I , B. Reports of Community Center Operations Supervisor 1. Recommendation Re: Bids for DasherbQard System VIII. ADJOURNMENT y . APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES MONDAY, JUNE 5, 1995 7:00 P.M. CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS PRESENT: Claire Hilgeman, Chair; Bruce Bowman, Richard Brown, Don Jacobson, Vicki Koenig, David Kracum, Joanne Kube-Harderwijk COMMISSION MEMBERS ABSENT: All present COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Helling, Manager of Recreation Services STUDENT MEMBERS: Mark Bremer, Brian Mustankski I. ROLL CALL The meeting was called to order at 7:00 p.m. by Chair, Claire Hilgeman. All �. members were present. `Y U. APPROVAL OF AGENDA MOTION: Kube-Harderwijk moved to approve the agenda as amended: add under New Business, item C, U.S. Wildlife Service Grant; add under New Business, item D, Bryant Lake Goose Removal. Brown seconded the motion and it passed 7-0-0. III. APPROVAL OF MINUTES - APRIL 17, 199S a MOTION: Brown moved to approve the Minutes of April 17, 1995 as amended: page 5, third paragraph, last sentence, change building paths to building pads. Koenig seconded the motion and it passed 7-0-0. IV. PETITIONS. REQUESTS AND COMMUNICATIONS A. None. V. DEVELOPMENT PROPOSALS 1 i A. Pafko 2nd Addition C Staff referred the Commission to a memo dated May 31, 1995, from Stuart A. Fox, Manager of Parks and Natural Resources, and a Staff Report dated May 19, 1995, from Michael D. Franzen, City Planner. Fox noted that the Pafko 2nd Addition is being proposed by Roger and Addie Halverson. Richard Schutrop is present to speak on behalf of the developer, and Denny Griswald was unable to attend. �.I Richard Schutrop reviewed his development proposal with the Commission. He noted that Denny Griswald is from Ryan Contractors, the developer. Schutrop is representing the Halversons. The proposal is for seven new homes and one existing home development. There is a buffer of trees that are going to remain. Residents will not be able to mow the grass in there or cut any of the trees down. It is going to be one of the stipulations of the development. There is a calculation ~` of about 27% tree loss, and about 101 caliber inches of tree replacement. i� They are planning on eight wooded areas, and that's the beauty of the property. They are going to try and keep it that way as much as possible. The cul-de-sac must be shifted off towards the railroad side, which they thought would be the best way so they could get the most yields in the w acreage to get at least seven homes in there. The City will vacate an access that goes across the tracks for Mr. Anderson. He's the only person there and has agreed to having the access vacated. Schutrop will be the exclusive builder for these homes. His plans are to have two significant trees in the front part of each lot, and that will be part of the package of selling the homes. Fox reviewed the background of this property with the Commission. He ! noted that it was first platted into two lots in 1953 and in 1969. It went through the platting and was zoned R1-22. Since that time it's been undeveloped. Currently the Halversons do live in the existing house which is on proposed Lot #3 on this development. They are requesting a change in zoning. Staff has concerns about the tree loss. There are a lot more trees than are indicated on the plan. The only significant trees are the oaks which fall on the other half of the lot. �. 2 The sewer and water will be coming in from the Rainbow Drive/Paradise Valley side. It's going to create a hole on the western edge of the project. A 50 foot wide scenic easement will be put in along the northerly part of Lots 1, 2, 3, and the tip of 4. This will be a no cut natural scenic easement, very similar to those in other subdivisions. The storm water drainage plan has a NURP pond being created on Lot A. This NURP pond is designed to take care of this subdivision plus 15 acres of the immediate area. There is some wetland mitigation because of the construction of this roadway which exits on the old railroad bed. This has to be cut down, and instead of the normal 28 foot road, they are going to create a 24 foot wide street. This is the widest street they can get in there without doing a lot more disturbance of the wetland. To mitigate that wetland, they are going to replace it two for one on Lot 2 Block 2 of the existing Pafko Addition. Since it is an existing lot, Staff recommends a scenic easement be placed over that lot since the majority of it is delineated wetland. There are no recommendations for trails and sidewalks since this is a cul- de-sac. Brown expressed concern about Lot 2 Block 2 being dedicated to the City. Fox replied that it can be looked at as a gift to the City. They can also go with a scenic conservation easement which would say that lot is not going to be built on because of the wetland delineation. i Schutrop noted that the Halverson's asked that Outlot A and Lot 2 Block 2 be given to the City and that there would be no park of any sort built on there. Hilgeman commented that it would not be a park because it is a wetland and that would preclude any type of formal park. Lambert stated that they can place a conservancy easement over it and then give it to the City. They would get a gift credit for their tax purposes, plus it's assured that it will be left in it's natural state. Koenig expressed concern about trees being taken out due to the wetland mitigation. Fox replied that they probably will have to take some brush out of there. Koenig asked if there were any significant trees down there. Fox replied not in that area. C. 3 Koenig expressed concern about the screening between Kurtz Lane and the neighbors to the south. Fox responded that everything is being cleared to the railroad tracks, and they are proposing a six foot high Cedar fence. Koenig expressed concern about the landscaping plan. Fox noted that Staff is recommending to see the landscaping plan. Usually the landscaping plan would be submitted at this time. Koenig commented that she would be more comfortable to see what the landscaping plan is, see what trees they are planning to put in, and where they are going to put them. Fox stated that they could ask the developer to bring the plans in for the next meeting on the 19th. They are not scheduled to go to the City Council until the 20th. All the Commissioners agreed to continue this until the next meeting on the 19th so they can see the landscaping plans. MOTION: Koenig moved to postpone any future discussion of the Pafko 2nd Addition until they have more information on the landscaping. Brown seconded the motion and it passed 7-0-0. VI. OLD BUSINESS A. None VII. NEW BUSINESS A. Private Date Release- Fonn (Commission Members to Turn in at Meetine) Staff referred the Commission to a memo dated May 30, 1995, from Bob Lambert, Director of Parks, Recreation and Facilities. B. Goose Removal Permit Request by MT i Staff referred the Commission to a memo dated May 31, 1995, from Stuart A. Fox, Manager of Parks and Natural Resources. Fox noted that MTS has withdrawn their request for goose removal. Since they submitted their request, it appears that all the geese moved south into Purgatory Creek Recreation Area. f i 4 - `� r. . p f C. U.S. Wildlife Service Grant Staff referred the Commission to a memo dated June 6, 1995, from Bob Lambert, Director of Parks, Recreation and Facilities. Lambert noted that in 1990, the U.S. Fish and Wildlife Service approved a $20,000 grant to the City of Eden Prairie for constructing the outlot control structure for the Purgatory Creek Recreation Area. This project has been delayed because of Highway 212. The terms for the grant were that the project had to be completed or under contract no later than September 30, 1995. The U.S. Fish and Wildlife Service, DNR, Corp of Engineers, and the Watershed District all concur that the outlet control structure can be considered a separate project from the Purgatory Creek Recreation Area. It should be installed as soon as possible in order to utilize the $20,000 grant. w MOTION: Kracum moved to approve the outlot control structure project, and fully accept the U.S. Wildlife Service grant as per Staffs recommendation of June 6, 1995. Koenig seconded the motion and it passed 7-0-0. D. Bryant Lake Goose Removal 4 Staff referred the Commission to a letter dated May 30, 1995, from John Moriarty, Wildlife Specialist, Suburban Hennepin Regional. Park District. Fox noted that Hennepin Parks can not proceed without the City's permission to do this goose roundup. By DNR regulations, the City has to permit them the right to roundup Canada geese. This would be done at 100% of their cost, and they are not asking the City to put any funds into it. They are willing to do an extensive roundup of the entire Bryant Lake area. It would be done starting approximately the third week in June. Hilgeman asked if any studies were conducted regarding the geese being relocated and then coming back. Fox replied that most of the time they find if they can relocate them young enough, they will not come back. Lambert noted that Staff recommends approval. MOTION: Hilgeman moved to approve the request by Hennepin Parks to remove the geese as per their letter of May 30, 1995, and that it's to be at their total cost. Kracum seconded the motion and it passed 7-0-0. C 5 VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Manager of Recreation Services 1. Leisure Discovery Video Tria Vikesland, Adaptive Recreation Supervisor for the City of Eden Prairie, handed out the registration material for the Leisure Discovery program. She noted that this program supports individuals with disabilities. It mainly consists of teens and young adults in transition. They are either within high school going from one grade to another, or out of high school going on in life. The Commission and Staff viewed a five minute video that gave insight of the day's events and success. 2. Staring Lake Concert 1995 Proeraw Tria Vikesland, Adaptive Recreation Supervisor for the City of Eden Prairie, noted that Staring Lake Concerts will begin on Sunday, June 11 at 4:00. Concerts will be on Sundays, Wednesdays, and Fridays. She handed out the programs with the new format. The new formats are calendars which make it easier Ic for people to read. 3. 4th of July Celebration Vikesland noted that Friday, May 26 was the deadline for the concessions regarding the generators. She also noted that no one called in to complain. B. Reports of Community Center Operations SuIDervisor 1. Recommendation Re: Bids for Dasher Board System Staff referred the Commission to a memo dated June 6, 1995, from Dave Black, Parks, Recreation and Facilities. Staff is recommending that Council reject the bids received. They have only had one bid and the bid is too high. The City will invest another $1,500 to $2,000 in the boards and patch them for another year. C. 6 . ..... •-., r '.. �• �:" .' �tAs _- ,..; ,-'. ' ' . 1r• ,i�F ? }. ...r,j5�: `, .tY?p� �1....�� `d v.rL�V.•..r,r.�,.'xti �7tYtiS`,;. 'i MOTION: Kube-Harderwijk moved to recommend to the Council to reject the bids. Koenig seconded the motion and it passed 7-0- 0. IX. ADJOURNMENT MOTION: Brown moved to adjourn. Bowman seconded the motion and it passed 7-0-0. The meeting was adjourned at 7:55 P.M. Respectfully submitted, Elinda Bahley, Recording Secretary `J 1 y Lll dill d 7 1' . i AGENDA EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION MONDAY, JUNE 19, 1995 7:00 P. M. CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Claire Hilgernlan, Chair; Bruce Bowman, Richard Brown, Don Jacobson, Vicki Koenig, David Kracum, Joanne Kube-Harderwijk STUDENT MEMBER: Mark Bremer, Brian Mustanski COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Facilities; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Helling, Manager of Recreation Services I. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - JUNF 5 19955 IV. PETITIONS REQUESTS AND COMMUNICATIONS V. DEVELOPMENT PROPOSALS A. Pafko 2nd Addition (continued from June 5 1995) VI. OLD BUSINESS A. Arts Center Proposal VII. NEW BUSINESS A. Review of Priorities for Developing Five year CIP B. Recommendation Re: Archery Range VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Director of Parks_ Recreation and Facilities 1. Notice of Cancellation of July 3 1995 Meeting VIII. ADJOURNMENT APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES MONDAY, NNE 19, 1995 7:00 P.M. CITY CENTER 8080 MITC.HELL RO-AI) COUNCIL CHAMBERS COMMISSION MEMBERS PRESENT: Claire Hilgeman, Chair; Richard Brown, Don Jacobson, Vicki Koenig, David Kracum, Joanne Kube-Harderwijk COMMISSION MEMBERS ABSENT: Bruce Bowman i. COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Stuart A. Fox, Manager of Parks and Natural ti Resources; Laurie Helling, Manager of Recreation Services STUDENT MEMBERS: Mark Bremer, Brian Mustankski I. ROLL CALL The meeting was called to order at 7:00 P.M. by Chair, Claire Hilgeman. Absent were Bruce Bowman, all other members were present. Kube-Harderwijk arrived at 7:05 P.M., and Jacobson arrived at 7:20 P.M. Koenig and Kracum left at 8:45 P.M. II. APPROVAL OF AGENDA MOTION: Koenig moved to approve the agenda as published. Brown seconded the motion and it passed 4-0-0. ' III. APPROVAL OF MINUTES - JUNE S. 1995 MOTION: Koenig moved to approve the Minutes of June 5, 1995 as amended: page 5, item D, third paragraph should read: Hilgeman asked if any studies were conducted regarding the geese being relocated and then coming back. Hilgeman seconded the motion and it passed 4-0-0. IV. DEVELOPMENT PROPOSALS A. Pnfko 2nd Addition (continued from June 5, 1 ) Staff referred the Commission to a memo dated June 15, 1995, from Stuart A. Fox, Manager of Parks and Natural Resources. 1 .,... '.. .- ... .Ix.:".'•. -...is ` �.:'� f... ,.... ',I ... ... .« .._t .......��.., .. Denny Griswald, Ryan Construction, reviewed the landscaping plan with the Commission. Their proposal is to divide the 5 1/2 acres of property into 8 single family lots, and 2 outlots. Both of the outlots would be dedicated. Outlot B is a delineated wetland and Outlot A is partially wetland and covered by a NURP pond. The landscape plan is to mitigate the trees that are being removed, and also to deal with screening the lots that are along the railroad tracks. The railroad tracks are located along the south boundary of the property, and the general area of the property is wooded. The landscaping that they are proposing is to enhance this property line, to put screening along that property line to help the 3 or 4 lots that are backing on to that area. They feel that the balance of the property has existing trees on it, and would retain its wooded character. The trees planted will be a mixture of evergreens and deciduous. Outlined in the plans are 2 different types of oaks, green ash and Austrian pine. They are trying to use plant materials that will do well in the backyard setting, and would actually supplement any further landscaping by the property owners. A six foot high Cedar fence along the entire back property line will be used to help with screening, as well as for safety reasons. There will be a back drop of trees, and some trees will be coming up through the front yards where they are saved in their existing state. The addition of the wetland will add a more open space to that area. Fox noted that the tree loss is about 15 significant trees which resulted in 308 inches or 27% tree loss. They are responsible for putting in 109 caliber inches, and the landscaping plan more than compensates for the 109 inches. There is a 50 foot wide scenic easement that would be created to buffer this development and the existing single family homes to the north along the Paradise Valley area. There have been concerns about whether Outlot A would impact the neighborhood drainage. The Engineering Department has been in contact with neighbors over in that area. The outlot for the drainage is not being changed. The only thing that may happen is it may fill up a little faster, but still have an outlot to drain over land. The Engineering Department does not feel the creation of that NURP pond will change the drainage pattern that is currently there. The developer is willing to dedicate Outlot A and Outlot B to the City, thereby allowing some wetland to be set aside. Staff does not recommend sidewalks and trails along Kurtz Lane. The street is only 24 feet wide, and there are only 8 homes in there. If the City widens the street, they would end up with more wetland mitigation. 2 • • .. ...._...... .... SST Brown was concerned about the person buying Lot 8 being aware of the C scenic easement so that they do not think it's their property. Fox replied that typically in a situation like this, the scenic easement would be placed on each property title at the time of platting. L . Hilgeman asked if 100% of tree replacement is along the railroad end, or are they going to do the front yard landscaping. Griswald replied that the official tree replacement would be along the backyard area by the railroad. Hilgeman asked what was closest to the railroad, the fence or the trees. Griswald replied that the fence would be right at the property line, 1 foot in from the property line, and the planting would be inside that. Hilgeman asked what the percentage is of deciduous as opposed to conifers in the replacement plan. Griswald replied that it's about 3:1 for pine, and about 40 total. Hilgeman asked if there are any species not being represented in the replacement. Fox replied cottonwoods. MOTION: Hilgeman moved to approve the landscaping plan for the r Pafko 2nd Addition, as per, the materials received today, and the Staff recommendations of the last meeting on June 5, 1995, and Planning Staff recommendations of May 19, 1995. Brown seconded the motion and it carried 5-0-0. i . VI. OLD BUSINEMS A. Arts Center Proposal Staff referred the Commission to a memo dated June 13, 1995, from Bob Lambert, Director of Parks, Recreation and Facilities. Fox noted that Laurie Helling will give a presentation on the Arts Center Proposal because Bob Lambert was not present. Helling gave an overview of the information provided in the packets, and I some additional revisions to the estimating costs. The Commission is to review the preliminary construction cost estimates, and also to review the schematic design. This item is scheduled to be reviewed by the City Council on July 11, 1995. do Hilgeman asked why this proposal is coming before the Parks Commission. Helling replied that the primary reason is that this facility C is located in Staring Lake Park, and anything that comes under City parks needs to come to the Parks Commission for review. 3 CHelling gave a background history of the Arts Center. She noted that in August of 1992 representatives from the Eden Prairie Foundation requested the City to prepare a breakdown of costs needed to provide a Cultural Arts Center in the City of Eden Prairie. Early in 1993, a citizens committee was formed to evaluate the need for services in areas of the arts for the community. The committee recommended seeking a private nonprofit arts council made up of Eden Prairie residents that would manage a Center for the Arts that would be leased at a low cost from the City of Eden Prairie. City Staff drafted a Request for Proposal that was open to any group or individuals from the City of Eden Prairie to submit a proposal for operating a Center for the Arts. In January of 1995, the City Staff reviewed the proposal and recommended the Council to authorize Staff to obtain plans and specifications to renovate the Boyce House in Staring Lake Park in order to meet public building code and to make minimal structural changes. There was a budget plan of $150,000 in Cash Park Fees in the 5 year capital improvement plan. They estimated that amount of money for this project. The costs came in substantially higher. The code requirement improvement totals $244,000, which would have an additional $48,000 required in order to do the first phase. This is the estimated cost for the upper and lower levels. Because the cost came in too high, they asked the architect to break up the costs for the lower and upper levels. One of the recommendations is that the NURP pond be included as part of the project. They are suggesting that the funds required for that could be picked up through a storm water utility fund. This is just speculation because they don't know whether they would be able to get that. Staff is also recommending that they seek an ADA fund through the City ADA budget. Those are not secure dollars, as well, whether or not they would qualify. The cost of cash park fees is $126,000, with approximately $34,000 coming in from ADA designated funds, another$30,000 from storm water management funds, and $48,000 to come from the Eden Prairie Foundation. This is the cost to bring the Art Center up to the improvement level. The $48,000 is actually doing the upper and lower level. Staff is not recommending doing both levels at this time. The amount that Staff is recommending from the Eden Prairie Foundation is for construction costs just for the upper level. That is the amount referred as $38,389.00. Estimated costs on the June 13, 1995 memorandum are $229,023. That has since changed. The new estimated cost is $241,660. Brian Klutz, of Klutz, O'Brien, and Strother reviewed the schematic plans with the Commission. 4 CHilgeman asked what the plans are for the existing pool. Klutz replied that they plan on knocking it out, or draining it and filling it with sand for some activity, or a garden. Helling reviewed Staff's recommendations, per the memorandum. Pat Beckmann, Staring Art Center Director, commented that they are very excited about the design. The reason for the Arts Center is that the citizens really want one. The citizens have to go to Bloomington or Minnetonka for classes and for using an art facility. The location of the Boyce house makes an ideal location for the Arts Center. Brown was concerned that there was too little space designated for classes. He asked what the primary purpose of this building is going to be. Beckmann replied that she sees it as being a multi-functional gallery. W They will be having exhibits in the gallery that will help sell some of the classes. Brown expressed concern about justifying the City to have an Arts Center with only 2 small classrooms, and the main purpose being a gallery. He feels they have a Senior Center that can provide large classrooms for classes, and there is no need for an Arts Center. Helling commented that the purpose of tonight's meeting is to look at the estimated costs and also to focus the Commission's attention on the schematic plans. The City Council will be working directly with the Arts Commission. The City Council has already indicated their support of having the private nonprofit to operate the facility for 2 years. Hilgeman was concerned about whether the security system was included in the original City budget of$150,000. Fox replied that it will actually come out of the park maintenance budget. Kracum commented that he is comfortable with the entire project, but he would like to see a survey of what the citizens want. He is uncomfortable without concrete assurance of what the people want. He is not convinced that the time is now. i Hilgeman referred to the time the citizens wanted an outdoor pool complex like the one in Edina. They were told that the City could not always duplicate all facilities, that the people should go and enjoy the facilities in other communities. She feels having an Arts Center would be fantastic, but it's a matter of timing, and a matter of priorities. �. Helling noted that the Commission should keep in mind that the amount of money that the City allocates to the Arts is minimal in comparison to 5 77 1 _ every other area in the Parks, Recreation and Facilities budget. The Arts Commission recommended to the City Council that they should look at plans for this space that they legally acquired by bringing this building up to code to be used for any City purpose. Jacobson asked what the anticipated occupancy of the building is because there are only 25 parking spaces. Klutz replied that the classrooms are limited to 50 people at one time. He noted that Pioneer Trail is there for access and there's also a driveway. Fox noted that the plan is a minimal plan. It's not based on the square footage of the building. There is room to expand on the parking. Hilgeman asked if the 5 year capital plan is for $30,000 for 5 years. Fox replied that it's $1.50,000 out of the current cash park fees. Anne Florenzano commented that the City made a$150,000 commitment. Her understanding is that it's a large commitment that the City made. She feels by not having an Arts Center makes Eden Prairie not a well rounded community. This has been a long time project and her understanding 2 years ago was that this was where the City was going with the idea of an Arts Center. Mark Bremer, student, indicated that he agrees that the City is in need of an Arts Center. He feels that the City paid $600,000 for the Boyce house and it should be put to use for something. i i Kube-Harderwijk noted that she recalls when the property went up for sale and the intent was to get the property for an addition to the Parks. She feels they should find something to do with it. The intent was to buy the property and to include that in the Parks, and to provide that as an Arts Board was added on later. She feels they should bring this building up to code, and it's up to the City Council to decide what it should be used for. .i As a result of town meetings that were held, an Arts Center was the priority of the citizens. MOTION: Kube-Harderwijk moved to authorize Staff to obtain final plans and specifications to renovate the upper level of the Boyce house to meet public building code and to make minimal structural changes that would allow operation of the facility as an Arts Center or public meeting facility at a cost not to exceed $193,291; secondly, that they request a commitment from the Eden Prairie Foundation to provide the funds necessary to make the improvements necessary for development of the property as an Arts Center; thirdly, that Staff recommends the City commit to maintaining the grounds and the exterior of the building, as C well as the well and furnace; fourth, that they recommend developing several questions in the survey relating to the Art Center; fifth, that the Staff recommends providing operating funds for the operations of the Arts 6 Center beyond the maintenance costs of the grounds and utility costs for the building; that they are requesting$30,000 from the water and$34,000 from the ADA. Jacobson seconded the motion and it failed 1-3-0 with opposition by Hilgeman, Brown and Jacobson. - Brown noted that he can not support it until he knows what the availability of funds are, and what they have to give up to do it. Hilgeman commented that there is no way she will support going over budget. VU. NEW BUSINESS A. Review of Priorities for Developing Five year CI Staff referred the Commission to a memo dated June 9, 1995, from Bob Lambert, Director of Parks, Recreation and Facilities. Fox reviewed the list of proposed projects with the Commission, and the order of priority when reviewing capital improvement projects. Staff recommended that the Commission review the in priority list for recommending further CIP projects to the City Council, Hilgeman commented that she knows about the people spending 2 years of their life on the Arts Center, but yet it's the 6th priority on the list. Staff directed the Commission to keep in mind some of the capital grants and grant money. They have no choice but to designate certain projects before others. There is $3,000,000 for 5 years. About $350,000 a year is what they take in annually as cash park fees. The Commission should think about these priorities and decide if they are realistic, or should certain projects be moved down on the list. This should be discussed at ' July 17th meeting. Jacobson was concerned about the 14 playgrounds not being safe. Fox replied that some of them do not meet current safety standards because they are old. Many playstructures are new with only minor repairs to be made because of the new safety standard. There are only 5 of the 14 playgrounds that the City is targeting to repair at this point. They will have people reporting in the Fall about the other playgrounds that need to be repaired. B. Recommendation Re: Archery Range Staff referred the Commission to a memo dated June 12, 1995, from Bob Lambert, Director of Parks, Recreation and Facilities. 7 CFox noted that the Boyce property, located next to the archery range in Staring Lake Park, will now be developed where there will be large numbers of people in the building. Over the years occasionally Mr. Boyce would find a few arrows in his lawn. Staff is recommending removing the archery range from the location in Staring Lake Park, and relocating that range to the area adjacent to the riding arena, or eliminating the range from the park system. By relocating it adjacent to the riding arena, someone would have to shoot an arrow about 900 to 1000 feet to reach the riding arena. Hilgeman asked if a sign could be put to make people aware of flying arrows. Fox replied that they can. Brown was concerned about whether it was a necessary activity. Fox noted that they have a fair amount of people that do come out to sharpen their archery skills. MOTION: Brown moved that the Commission accept Staff's recommendations regarding the moving of the archery range. Hilgeman seconded the motion and it passed 4-0-0. VIII. REPORTS OF COMMISSIONERS AND STAFF A. Rel2orts of Director of Parks, Recreation and Facilities Staff referred the Commission to a memo dated June 12, 1995, from Bob Lambert, Director of Parks, Recreation and Facilities. Fox indicated that the July 3, 1995 meeting will be cancelled due to the anticipation of people being out of town for the holiday weekend. Hilgeman suggested using July 3rd or July loth as a time for tours. She noted that she would make the phone calls to the Commissioners to see if they would be available on either date. Fox commented that doing a tour would be fine. i IX. ADJOURNMENT MOTION: Kube-Harderwijk moved to adjourn. Hilgeman seconded the motion and it passed 4-0-0. The meeting was adjourned at 10:00 P.M. Respectfully submitted, Elinda Bahley Recording Secretary 8 5