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Parks and Recreation - 12/19/1994 '4`i. `2 1 1994 DECEMBER 5 !, 19 w MINUTES CITY OF EDEN PR.AIP TE a v1, I' AGENDA EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION MONDAY, DECEMBER 5, 1994 7:00 P. M. CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Diane Popovich Lynch, Chair; Bruce Bowman, Richard Brown, Claire Hilgeman, Vicki Koenig, David Kracum, Joanne Kube-Harderwijk STUDENT MEMBER: Mark Bremer, Brian Mustanski COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Barbara Penning Cross, Landscape Architect; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Helling, Manager of Recreation Services 1. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - OCTOBER 17, 1994 IV. PETITIONS. REQUESTS AND COMMUNICATIONS A. Petition for Skating Rink at Pheasant Woods Park B. Reauest from Sever Peterson to Purchase a Portion of Charlson Proms C. Letter from Dottie Ewert Re: Eden Prairie Loves Its Kids V. DEVELOPMENT PROPOSALS A. ayter.Valu B. Lossen Addition VI. OLD BUSINESS A. None VII. NEW BUSINESS A. Recommendation on Park Dedication Feec for 1995 B. RecommeW vas in Cemetery Fees C. Tax Forfeited Lands D. Reauest to Purchase Volloball Eauopment for CMS E. Recommendation on Wyndham Knoll Park Skating Rink r VIII. REPORTS OF COMMISSIONERS AND STAFF I A. Reports of Manager of Parks and. Natural F.esources 1. News Release from Minnesota Valley National Wildlife Refuee 2. Thank You Note from Eden Prairie High School PTO 3. Renew American News Release B. Reports of Community Center Manager 1. RgQuest from Hockey Association for Additional Tournaments IX. ADJOURNMENT parkag/Bob 1 APPROVED MINUTES C EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION I MONDAY, DECEMBER 5, 1994 7:00 P.M. CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS PRESENT: Diane Popovich Lynch, Chair; Richard Brown, Claire Hilgeman, Vicki Koenig, David Kracum, Joanne Kube-Harderwijk COMMISSION MEMBERS ABSENT: David Kracum COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Barbara Penning Cross, Landscape Architect; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Helling, Manager of Recreation Services STUDENT MEMBERS: Mark Bremer, Brian Mustansld I. ROLL CALL The meeting was called to order at 7:00 p.m. by Chair, Diane Popovich Lynch. IL APPROVAL OF AGENDA The agenda was amended with the following additions: an update on the candidate forum that Staff attended on October 18, 1994, and an update on the Deer Management Plan. MOTION: Kube-Harderwijk moved to approve the agenda as amended. Koenig seconded the motion and it passed 6-0-0. III. APPROVAL OF MINUTES OCTOBER 17. 1994 MOTION: Koenig moved to approve the minutes of October 17, 1994 as printed. Hilgeman seconded the motion and it passed 6-0-0. 1V. PETITIONS, REQUESTS AND COMMUNICATIONS A. Request for Skating Rink at Pheasant Woods Park Staff referred the Commission to the memo dated November 23, 1994, from Stuart A. Fox, Manager of Parks and Natural Resources, and a letter dated November 14, 1994 from Kurt D. Egertson, 14526 Village Woods Drive. 1 Fox said there is a petition from Kurt Egertson with an extensive list of signatures C from neighbors requesting a mini skating rink in Pheasant Woods Park. He spoke with Egertson and explained to him the situation as far as the City's policy with regard to a mini skating rink. It is not the City's tradition to put in a skating facility where there is not a warming house or lights. He explained to him that this would be monitored very closely as far as how much usage the facility would get, and if there was not enough usage the City would close that facility down. As part of the petition, the neighbors stated they would like to see some long range planning done as far as Pheasant Woods Park including a warming house, a lighted rink, and a free skating rink. Lynch asked for an approximation of what the cost would be to have the skating rink opened for the 1994-95 season. Fox replied approximately $4,000.00 for the winter. He said it would come out of the City's normal maintenance budget. Kurt Egertson, 14526 Village Woods Drive, stated that there are many young families with many children. There are many children in the area for appropriate cause to have a non-supported facility in the neighborhood within walking distance. There are 150 families with interest in this kind of facility. Brown asked how far from Round Lake does he live. Egertson replied Round Lake is about 5 or 6 miles away. Bowman asked would the City be responsible for the clearing of snow or would the community be doing that. Lambert replied that the City would maintain the rink as they do on all of their skating rinks. He said that Egertson's neighborhood is approximately 2 to 3 miles from Round Lake. Lambert stated that Pheasant Woods Park originally had a master plan for a hockey and skating rink, and a warming house. The City has some concerns about the feasibility of being able to maintain a hockey rink and a building on that site simply because of the ground water tables there. The City has to do more research on ground water tables. There is a standard in Eden Prairie of a 2 mile radius. This neighborhood falls outside of the service radius. There are only 7 skating sites in Eden Prairie leaving very few homes within walking distance of a skating rink. In Eden Prairie, 95% of the people get in their car and drive their kids to a rink, and that will always be the case. The City's plan is for putting a skating facility at Pheasant Woods, one in Miller Park and one in the park down on Dell Road. If one is not put in at Pheasant Woods Park, the City does not know where to put one in to serve that neighborhood. Hilgeman asked if this request was different than other requests of mini-skating rinks in Eden Prairie because it falls within the radius. Lambert replied that's the reason they are recommending this because of the service radius, and because they always planned for a skating facility at that location. He said that he does not expect the rink to be used because it only works on nice sunny warm days, and it doesn't work when there is no place to warm up or to sit. 1 2 Hilgeman asked if the City perceives any problems with a precedent. Lambert C replied they get almost 1 petition a year. If it's an area outside the service i radius, they will give it a try. The City's policy is to monitor it and see if it's used. If it's used they will keep it going. If it is not used they will. recommend eliminating it because it costs just as much to flood the rinks with a warming house versus those that don't have one. The rinks with a warming house are used 100 times more. Brown asked approximately how many young people are they expecting to use this rink. Egertson replied 150 families with an average of 4 children per household. Mike Powers, 14440 Village Woods, stated that he has lived in the neighborhood for 2 years and was surprised to see the amount of children who live there. He said he has spoken to the parents and the interest in a skating rink is definitely there. He said that out of all the signatures he collected, he was turned down only twice. Brown asked if they would monitor the whole season. Lambert replied that they will monitor if for the whole season. Brown stated that he has nothing against a skating rink if it is used, but it would upset him if the City spent $4,000.00 and it is not used. Lynch stated that she is hearing the 2 gentlemen say very enthusiastically that it will be used. She has heard the Parks Director state the City's stand on this issue, and therefore knows the results if it does not work. MOTION: Hilgeman moved to approve the request of a skating rink at Pheasant Woods Park for the 1994-95 winter season. Bowman seconded the motion and it passed 6-0-0. B. Request from Sever Peterson to Purchase a Portion of Charlson Property Staff referred the Commission to the memo dated November 29, 1994, from Bob Lambert, Director of Parks, Recreation and Facilities, and a letter dated November 17, 1994, from Sever Peterson, 15900 Flying Cloud Drive. Lambert stated that Mr. Peterson is asking the City to allow him to acquire a couple of parcels of property from Lynn Charlson. Mr. Peterson is asking for City approval because the City has an option on that property and a purchase agreement. Therefore, Charlson, in effect, can not sell that property unless the City says that he can. Staff is suggesting that it's okay to allow him to acquire those parcels as long as he doesn't hold up the City's process to acquire property from Charlson. 3 Lynch asked if this was just to straighten out his property lines. Lambert replied C that it is to straighten out his property line, the one that jogs in from the north on the .19 acre. The .66 acre actually follows a fence. They have been using.that fence line as a property line for 60 years. Mr. Peterson wants to keep some separation from his house and wants to keep the land he's been using for 60 years. Hilgeman stated that she supports the .19 acre but is .reluctant regarding the .66 acre because the City has worked so hard for that. Lambert stated that this land is pasture type land or farm land. It is not native prairie land or any of the kind of property that the City is trying to spend their money on preserving. The Commission must consider the property lines as far as future development when selling that property because of very definite setbacks. In Mr. Peterson's letter, he suggested squaring off the property further east and north. Staff is not recommending that. Hilgeman stated that she supports squaring up this property on the .19 acre, but would rather see the .66 acre be maintained. This way there would be a further buffer area between that and the natural areas the City is trying to acquire. According to recent DNR reports received during the Mitchell Lake issue, the more buffer land you have between a developed area and a natural area, the more chances that the natural area will stay that way. She further stated that since that land was never Mr. Peterson's, even though he thought it was his, she would be against letting go of the land. Bowman asked what kind of vegetation is along the proposed Eden Prairie property line, and what kind of buffer would remain. Lambert replied that the vegetation line is an open grass line right up the hillside. Brown expressed concern of reducing the buffer or making any changes because of one citizen when the whole community wanted the area that they are purchasing. Lambert replied that Staff is just making the suggestion. It is simply because of the type of use and location. The City is preserving what they want to preserve and they can take the money that's saved and buy additional land elsewhere. Bowman, asked if Mr. Peterson had any legal ownership rights because he has been on this property for so long. Lambert replied that does not because he has a torence deed. Koenig asked if a reasonable compromise would be for the City to purchase the property and allow Mr. Peterson to use the property until such point he decides to sell his farm. Lambert replied that he would not suggest doing that. He said if the City is going to spend $20,000.00 an acre, they should try to protect it. ( The major concern is not about Mr. Peterson, but about the next developer coming and putting single family homes in. 4 Bowman stated he supports the City maintaining the property because this way they would have control over what happens to it. MOTION: Brown moved to deny Mr. Peterson's request for preservation of what the City proposed in their bond issue referendum. Koenig seconded the motion and it passed 5-1-0 with Hilgeman voting no. C. Letter from Dottie Ewert Re: Eden Prairie Loves Its Kids Staff referred the Commission to the memo dated November 30, 1994, from Lyndell Frey, Recreation Supervisor, and a letter dated November 21, 1994 from Dottie Ewert, 16281 Hillcrest Lane. Lambert stated that Eden Prairie has always supported the "Eden Prairie Loves Its Kids" concept. It is the idea of making a celebration and reminding people of it. The City would obtain the current balance of the "Eden Prairie Loves Its Kids" treasury which is approximately $1,000.00. This money would then be used to cover the cost of providing 4 or 5 community events in February of 1995. There are still some legal fees which need to be paid to dissolve the existing "Eden Prairie Loves Its Kids Corporation." If the amount is less than$1,000.00, remaining Staff feels they could still incorporate 3 or 4 events into the existing February community programs in 1995. It is the Staffs opinion that in no way should the City be responsible for any outstanding debts occurred by previous transactions of the past committee. Staff is willing to add the phrase into some of their events coming up in February. If another group wants to pick it up and continue on with it, that's fine. Hilgeman stated that the "Eden Prairie Loves Its Kids" program is an excellent one. Like a lot of volunteer efforts, the volunteer committee sort of dwindles down with the years and that's what happened to this group. The City of Eden Prairie shows that it loves the kids here every month by providing excellent programming for them. She supports attaching the name to some events in February, but is not interested in the City picking up the tab for it. Bowman stated that the program has been a great program and supports giving it a chance of staying alive, or for some other organization to pick it up. It's important for the City to at least make an attempt to keep it going and encourage someone else to come and pick it up, rather than completely let it die. Lambert stated that the City has a Winter Wonderland program and that will remind people of the "Eden Prairie Loves Its Kids", and to keep it alive one more year. MOTION: Hilgeman moved to approve the Staff Director's recommendation. Brown seconded the motion and it carried 6-0-0. 5 V. DEVELOPMENT PROPOSALS A. Super Valu Staff referred the Commission to a memo dated December 1, 1994, from Stuart A. Fox, Manager of Parks and Natural Resources, staff report dated November 10, November 23 and December 6, 1994, from Michael Franzen, Senior Planner. Fox stated that Super Valu's proposal is to expand their current site of 80 acres to a preliminary PUD approval of 135.4 acres of land. This has received considerable input both from Staff as well as the neighbors, City codes, and input from other agencies. Currently, they are seeking PUD concept approval for 548,000 square feet of building on the 135.4 acres. The Planning Commission recommended approval of this project at its November 28, 1994 meeting. Myles Lindberg, representing BRW, reviewed his project with the Commission using visual aids, and referred to background information in the packets. He _ stated that because of the configurations of the property and the limited amount of buildable area, there is no need on this piece of property to focus the development into a limited amount of site area. Secondly, because of configurations of the property, a fair percentage of that area that's available for development also contains significant trees. Maintaining significant trees, while trying to achieve the development objective, was a clear factor that drove this - plan. From Super Valu's perspective, because of the location of the existing facility and the reason for expansion, their development objective included trying to get as much of the potential development in close proximity to the existing facility. A focal point for the Planning Commission was the buffer of the setback area between that and the lake. The number of modifications were made to the plan from the standpoint of the height of the berm proposed, and the way it would be treated from a landscaping point. "Old Baldy" was a topic of extensive discussion in the evolution of the plan. In summary, some of the keys to this plan was preservation along the northeast for screening, preservation of the land forms, and the vegetation for screening raising the berm area. Bowman asked if the 3 story building was in the proposal. Lindberg replied that the proposal was modified from 4 to 3. The plan recommended from the Planning Commission was 3 stories. The building on the west is 4 stories. Bowman asked for a view from Valley View Road. Lindberg replied that he does not have one. He said the elevation of Valley View Road going uphill as you go to the westerly point is about 880 and 870. Brown asked what Super Valu sees as a number of parking places that all the buildings would need. Lindberg replied that Super Valu is operating in 165,000 square feet of about 4 per 1000 square feet. C i 6 r Brown asked if there was a reason why the parking area could not be 3 stories `. instead of 2. Lindberg replied that it's basically a question of cost and visibility . from the lake and the opposite shore. Brown stated that the PUD gave a two year approval. He said if the plan is passed, construction could start in 2 years. Lindberg replied that at this point they are asking for PUD consent so they can go forward with environmental analysis. There is no formal approval of this until it would come back for platting and zoning. Koenig stated that she appreciates Super Valu being very flexible in trying to get as good a plan as possible to satisfy the neighbors, and also retaining natural amenities. She expressed concern about this site being a very sensitive site that's difficult to build on, which would require variances on ordinances. She also expressed concern that 5 years down the line the City may have a very different environmental control on slopes, wetland and trees. She asked if the Commission is committed to whatever they vote on tonight 5 or 10 years down the line. Lambert replied that they are, but they would have to follow current rules and laws. Koenig stated that she has lived in Eden Prairie for 25 years and that she passes "Old Baldy" every single day. She does not want to see even 30 feet of "Old Baldy" taken down. Lindberg stated that there are a scattering of trees going up the hill, but they are staying away from the top of the hill. There will be some grading along the edge. Koenig asked if Super Valu paid park cash fees on all the property. Lambert replied that Super Valu paid all cash park fees on the portion of the property they developed initially. Lindberg stated that 35 acres were zoned and they paid park dedication fees. Lambert stated that when they rezone, they will pay additional fees. Koenig asked if the Commission could require them to use the Centex tree plan, to use those standards. Fox replied that based on what they have proposed, exclusionary fences and other types similar to the Centex plan would be implemented here. Lindberg stated that he has had some discussion with Super Valu and feels strongly enough about the plan that's proposed, that the conservancy easement dedication does not necessarily need to be waived until platting. He feels Super Valu would consider doing this as a "good faith" kind of gesture based on this { plan. 7 Koenig asked if Super Valu sold their property to someone, would those companies be held to this same PUD since this was passed at Super Valu. Lambert replied that they would only be held to the PUD if it is designed to be developed on the site as being proposed. Bremer expressed concern of Super Valu's future considering the recent announcement of layoffs. Rubin Johnson, General Director of Marketing for Super Valu, stated that they can not define their growth need very well at this point. The layoffs that were announced were as a result of a 1 year study on how to reorganize their business, and reorganize the company so they are the most competitive within their industry. The majority of the layoffs were with respect to 30 retail stores expected to be sold, and none of the stores are within the Twin Cities. He said their growth happens in spurts. " Bremer expressed concern of committing to Super Valu when they are unsure of their needs. When the need arises maybe the Commission could consider this, but there is nothing to substantiate this proposal. Johnson stated that he can't say where those layoffs are going to occur. It is highly unlikely that the layoffs would occur at the home office. With the reorganization, Super Valu may actually add staff at the headquarters. He said that their experience with (County West Crossing) really demonstrates their need for this plan. Lambert noted that Super Valu is the owner of that property and they certainly have the right to question what their rights are for future developments in order to plan for expansion. Lynch expressed concern that there was a request for variance for the tree replacement ordinance. She asked if that suggests that everything is included in making up the tree loss. Fox replied that they are going to be replacing a significant amount on the site. He suggested that any tree replacement would meet what the current ordinance is. If it has to go off-site, maybe this is something that would go into the conservancy area. Staffs recommendation would be replacing everything that comes out as per ordinance. Lynch asked if replacement of trees off-site is something commonly done. Fox replied that it would not go off the actual site but at an area that's set aside as a scenic conservancy area. It would be on their property, but not leave the property. Koenig asked if trees are transplanted on your own property from your own property, is that considered tree replacement, or do you have to actually bring in some new trees. Fox replied that you have to bring in new trees. 8 Bowman asked for clarification on lot #2, whether it is a 2 structure as well. Lindberg replied that the parking would be 2 levels. Bowman asked for clarification of where the top of "Old Baldy" lies in comparison to lot #2. Lindberg showed him on the map. Bowman asked what percentage of the overall expansion building is north of lot #2. Linberg replied 100,000 square feet, which is about 25%. Bowman expressed concern about saving "Old Baldy". He said that if the project were scaled back maybe 10 or 12%, "Old Baldy" could be kept with a few modifications, Lynch expressed concern about the wildlife on that site. She asked if they are going to recognize that they have certain vegetation. Lindberg stated that according to the DNR, they felt strongly about not introducing a lot of manicured ` landscaping into this area. Lynch expressed concern of other developers using this precedent as a way of getting around the tree replacement policy. She said she supports what Staff recommends, to keep that intact. Brown suggested having a 3 story building and a three 3 story parking lot in order to save "Old Baldy." He suggested making the berm 15 feet, or whatever it takes to hide the parking lot. He asked if it's possible or if it's too expensive. Lindberg replied that it's too expensive. Brown stated that they can take "Old Baldy" down, but they can't build the berm up. Lindberg replied that going to a 3 level parking lot is a far more increase in cost than removing the material on the site. Brown asked if most of this expansion is for Super Valu, or is it primarily going to be for rental property. Johnson replied that they don't know for sure, but their guess is it's for Super Valu. Koenig made another plea for "Old Baldy" and wished there was some type of land form or slope ordinance to save these kinds of land forms. Lambert stated that in his opinion "Old Baldy" was the least significant hill on this site. He said the hills with 100 to 200 year old trees were much more valuable than "Old Baldy." "Old Baldy" was made "bald" by bulldozers years ago. Fox pointed out that in addition to the tree preservation ordinance, there is a screening ordinance that does require them to do an extensive amount of ( screening based on the amount of buildings, and the parking areas, etc. 9 I i 1 MO_ TIUN Hilgeman moved to deny the request of approval on this concept plan due to unacceptable tree loss concerns about changes in environmental rules ' between concept approval and development impact on historical land forms, which would be an impact on history land form. Koenig seconded the motion and it failed 1-5-0. MQ1Y= Lynch moved to approve the request by Super Valu with the caveat that the Commission is concerned about the length of time that the development might take given changes in the environmental resolution; and that the Commission is also concerned at the request of another look at the impact of"Old Baldy" of the significance in topography to increase heritage; that the Commission also request that the tree ordinance policy be strictly enforced on this site; and this is contingent upon a scenic easement upon approval of the PUD; and all the recommendations to be approved subject to the dedication of Outlot A conservancy area of the site. Brown seconded the motion and it passed 5-1-0. (Bob's Motion: Lynch moved to approve the request by Super Valu subject to all the Parks Commission and Planning Staff Reports noting that the Commission is concerned about the length of time of the PUD, and is concerned about the loss of "Old Baldy", and to strictly enforce tree ordinance subject to scenic easements being over the entire outlot being dedicated at the time of platting, and recommending that Super Valu consider dedicating scenic easement over the !" outlot at this time.) Kube-Harderwijk stated that she considers "Old Baldy" one of the least significant features of this whole thing. She is much more concerned with the wooded hills along 494. B. Loosen addition i Staff referred the Commission to the memo dated December 1, 1994 from Stuart A. Fox, Manager of Parks and Natural Resources. Fox stated that this property is owned by Mike Loosen and is 7.3 acres in size. The plan involves division of the easterly portion of the property into 4 lots and the balance of the property being designated as Outlot A. One of the lots he would live on where his current home is, and the balance of the property would be designated as an outlot because it has no access currently. One of the new things about this proposal is that it would be a private driveway. It would not be i a public street. There would be water and sewer put into this project. The ' grading of the drive-way would be approximately 12% which would be steeper than a public street. Because this is a rather unique situation, the recommendation has been made to leave it as a private access. The exception to this would be a turn-around at the top to support emergency vehicles having ' adequate space to turn around. The tree loss is only 10% because Mr. Loosen is only taking a limited number of trees off the site. y 10 Michael Loosen, owner, reviewed his project with the Commission. He stated that he has owned this property for 16 years and his house is on the northerly portion of the property. They lost their house and are presently building a house on Lot #1 on the property. He said it is his intent to remove as few trees as j possible, and would like to see the tree loss at less than 12%. Brown asked if Loosen was the developer. Loosen replied that he was not the developer. Brown asked if Loosen was going to sell it to other developers. Loosen replied he would sell it individually. MOTION: Hilgeman moved to approve the Loosen Addition as per the Staff Report. Koenig seconded the motion and it passed 6-0-0. VI. OLD BUSINESS None. VII. NEW BUSINESS A. Recommendation on Park Dedication Fees for 1995 �- The Commission was referred to the memo dated November 29, 1994, from Bob Lambert, Director of Parks, Recreation and Facilities. Lambert stated that this item is a general item every year. The recommendation is to increase the park dedication fees. These fees are generally connected to land values. As land values go up each year, the City tries to keep these fees going up with them. In discussing land values with the City Accessors, he said raw land value in Eden Prairie went up a minimum of 5% last year. The City Accessors said that it's difficult to give a specific percentage because it depends on the location in the City. City Staff recommended a 5% increase on both residential and commercial office industrial fees. The fees for residents would go from $900.00 up to $945.00. The per acre fee for commercial office and industrial would go from $3,250.00 to $3,410.00. Brown asked if that was a reasonable increase. Lambert replied that state law allows the City to go to 10% of the value. This is probably only 2% of the value for industrial and 1 % for office, and is a very conservative recommendation. MOTION: Kube-Harderwijk moved to increase the park fees as per recommendation of the memo dated November 29, 1994. Koenig seconded the motion and it passed 6-0-0. 11 rr B. Recommendation on Increases in Cemetery Fees l. The Commission was referred to the memo dated November 21, 1994, from Stuart A. Fox, Manager of Parks and Natural Resources. Fox referred to the new fee schedule. Fox stated that the updated fee schedule is basically to try and get the City current with what they are finding themselves having to pay. This is supposed to be a free standing type budget item. No money is taken out of the general budget to cover anything currently. The City has a substantial fund set aside for perpetual care on all the maintenance. The contractor who has been preparing the graves has retired. After locating a new individual to provide the same type of service, it became apparent that the fees currently charged need to be adjusted. r Kube-Harderwijk asked if these fees were comparable to other cemeteries in Eden Prairie. Fox replied that he called over to Eden Prairie Cemetery and their internment fees are $350.00, $75.00 less. LOTION: Brown moved to approve the increase in cemetery fees per recommendation by Staff. Hilgeman seconded the motion and it passed 6-0-0. C. Tax Forfeited Lands The Commission was referred to the memo dated November 29, 1994, from Stuart A. Fox, Manager of Parks and Natural Resources. Fox stated that each year the City gets a list of tax forfeited property from Hennepin County. This year's list had 7 parcels on it and out of the 7 parcels, Staff is recommending that the City pick up 4 of those parcels. The 4 parcels would be road right-of-ways. Koenig asked how many acres are there in the Wind Song Addition. Fox replied it is 11.9 acres. MOTION: Hilgeman moved to accept the Staff recommendation for the tax forfeited property as per the memo of November 29, 1994. Koenig seconded the motion and it passed 6-0-0. D. Request to Purchase VolleyballEgipnent for CMS The Commission was referred to the memo dated November 30, 1994, from Bob Lanzi, Recreation Supervisor. Lambert stated that this is standard for CMS. The City has done this in other schools over the last few years, such as Eden Lake Elementary School and Cedar Ridge Elementary School, where the City uses those volleyball standards. It pays for the City to have the good standard with the schools. The City is suggesting 12 they pay 50% and CMS pay 50%. This equipment can go with the City if they C decide to build a gym somewhere else. CMS will use and maintain the equipment. The City will pay the original costs. It is a good deal for the City. . It will cost about $4,000.00 and there is $6,300.00 in the fund now. MOTION: Brown moved to approve request of volleyball standards. Hilgeman seconded the motion and it passed 6-0-0. E. Recommendation on Wyndham Knoll Park Skating Rink The Commission was referred to the memo dated November 29, 1994, from Stuart A. Fox, Manager of Parks and Natural Resources. Fox stated that the residents adjacent to Wyndham Knoll Park petitioned to have a skating facility established on the ballfield infield for their neighborhood usage. Since that time, the City park maintenance staff has been monitoring the amount of usage and it appears to have been declining significantly in the last two years. One alternative to discontinuing it would be to maintain the site but actually go out there on weekends and count people. The other thing would be to discontinue the use and monitor the siltation. If the City received a threshold of 5 or 10 calls, then they would go out and understand there is an interest in it and reestablish it. Thirdly would be to delay the start until the first part of January and give an opportunity to monitor calls. Because of the amount of manpower and equipment use necessary to maintain these rinks, the Staff would like to recommend that the skating facility at this park be discontinued for the 1994-95 season. Lynch stated that she agrees with Staff and supports alternative#2, discontinuing the use of the facility and monitoring the calls. Fox stated that if they receive many calls, they would readdress this issue and put some monitoring on. He said it's hard to say what the full use of it would be. Bowman suggested to amend the motion to read: 10 or more calls from different families. This language will make certain that the calls are not from the same family. MOTION: Kube-Harderwijk moved to accept recommendation #2 on the mini rink at Wyndham Knoll Park as per recommendation #2, as amended, of memo dated November 29, 1994. Brown seconded the motion and it passed 6-0-0. VII. REPORTS OF COMMISSIONERS AND STAFF A. Resorts of Manager of Parks and Natural Resources 1. News Release from Minnesota galley National Wildlife Refuge 13 Staff referred the Commission to a letter dated October 27, 1994, from the Minnesota Valley National Wildlife Refuge. Lambert stated that every year the City receives news releases from the National Wildlife Refuge. They ask that the City pass them on to the Parks Commission to keep them informed. 2. Thank You Note From Eden Prairie High School PTO Staff referred the Commission to a letter dated October 31, 1994, from Barb Wutz, Eden Prairie High School, PTO Bonfire Chairperson. Lambert stated that there is a thank you note from the school regarding the bonfire, and expect that the bonfire will be an annual event. 3. Renew American News Release Staff referred the Commission to a letter dated November 21, 1994, from Renew America. Lambert stated that Nelson French had submitted the City's efforts on the referendum for a Renewed America. This is a note to say congratulations that the City did a good job. There are actually 24 winners from 24 different categories. The winners of those categories will be invited to go i to Washington D.C. on January 31, 1995. The City will find out in the middle of December whether or not they are a winner. B. Re@orts of Community Center Manager 1. Request from Hockey Association for Additional Tournaments Staff referred the Commission to a memo dated November 28, 1994, from Dave Black, Operations Supervisor. Lambert stated that for the 1994-95 hockey season, HAEP would like to host large scale tournaments, utilizing both rinks on two different weekends, and four smaller tournaments using one ice rink throughout the hockey season. They are used as fund raisers to help reduce the actual cost of each kid that plays hockey in Eden Prairie. Staff supports the Hockey Association's request. Brown asked if they pay ice time. Lambert replied they pay the going rate. The City makes more money when they do these tournaments. Brown asked if Dave Brown gets friction from this. Lambert replied that he does not. i 14 r Hilgeman asked if they are totally eliminating open skating by having the regular rink on Saturday and Sunday. Lambert replied that they are not totally eliminating it. Hilgeman stated that she spoke to Dave Black a. few days ago just to ask how the reduction in the open swim and open skating hours are doing. He said he has not received any complaints. MOTION Hilgeman moved to approve additional hockey tournaments as per the memorandum of November 29, 1994. Kube-Harderwijk seconded the motion and it passed 6-0-0. 2. Candidate Forum Lambert stated that Eden Prairie was invited to the candidate forum of the French Parks. The City listened to Jim Ramstad and Bob Olson outline their platforms as far as what they felt on various issues. Since elections were over, they already decided who was the worthy candidate. Trying to get funding sources turned around so they are more represented on what's going around. They were very much in favor of this and wanted to hear from various communities stating their position on that. Everybody there was basically in favor of supporting his standard in trying to get more looks on what's available for park development. 3. Deer Management Plan Fox stated that it is underway and the control place is on Monday, Tuesday and Thursday evenings. As of today, Staff has not received one call or one inquiry as to what the shooting is. There was one night which was productive in terms of shootings. It has been one shot per deer. Lynch asked how many deer have been taken. Fox replied a total of 11. Lynch asked if it was going to continue or is it over. Fox replied it will continue through April 15th. Lambert stated that the first night they took a large buck, and the City's direction to them since then is to shoot does, or does and fawns only, and try to not take bucks. The City is trying to reduce the herd. Taking a buck does not make a lot of sense. 4. Purgatory Creek Crime Watch Lynch expressed concern about the property the fell down on the wetlands of Purgatory Creek. She said she would like to see some information come back to the Commission on what other communities are doing such as a development watch. Lambert replied that the City does have a parks watch program. The program sends out information on flyers to neighborhoods around parks to watch a 15 i a Cfor this, and directs them to call 911 when they hear something. He said they will send that information out to the Commission. Fox stated that the City does have a parks watch program funded by the crime fund. He said it was very effective, and they had one person arrested for vandalism down there. The City will continue to use that as needed as far as where they see problems in their parks. They will also continue to use press releases. Koenig stated that the City needs enforcement committees. IX. AIDJOURNMENT The meeting was adjourned at 10:10 P.M. Respectfully submitted, Elinda Bahley Recording Secretary i i i 16 t r: AGENDA C � EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION MONDAY, DECEMBER 19, 1994 7:00 P. M. CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBERS COMMISSION MEMBERS: Diane Popovich Lynch, Chair; Bruce Bowman, Richard Brown, Claire Hilgeman, Vicki Koenig, David Kracum, Joanne Kube-Harderwijk STUDENT MEMBER: Mark Bremer, Brian Mustanski COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Barbara Penning Cross, Landscape Architect; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Helling, Manager of Recreation Services 1. ROLL CALL II. APPROVAL OF AGENDA III. APPROVAL OF MINUTES - DECEMBER 5 1994 IV. PETITIONS REQUESTS AND COMMUNICATIONS A. None V. DEVELOPMENT PROPOSALS A. Metro Printing i VI. OLD BUSINESS A. Arc of HennQpin County Transfer of Lease of Camn Edenwood to Friendshi- Ventures VII. NEW BUSINESS A. Acquisition of Peter George Propgrly — Riley Creek Woods B. Tax-Forfeited Lands C. Prairie View School Park Skating Facilities i I I a { VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Manager of Parks and Natural Resources 1. Neighborhood Park Watch Program 2. Purgatory Creek Development Restoration IX. ADJOURNMENT parkag/Bob I APPROVED MINUTES EDEN PRAIRIE PARKS, RECREATION & NATURAL RESOURCES COMMISSION MONDAY, DECEMBER 19, 1994 7:00 P.M. CITY CENTER 8080 MITCHELL ROAD COUNCIL CHAMBER COMMISSION MEMBERS PRESENT: Diane Popovich Lynch, Chair; Bruce Bowman, Richard Brown, Claire Hilgeman, Vicki Koenig, David Kracum, Joanne Kube-Harderwijk COMMISSION MEMBERS ABSENT: Richard Brown COMMISSION STAFF: Robert A. Lambert, Director of Parks, Recreation and Natural Resources; Barbara Penning Cross, Landscape Architect; Stuart A. Fox, Manager of Parks and Natural Resources; Laurie Helling, Manager of Recreation Services STUDENT MEMBERS: Mark Bremer, Brian Mustanski I . ROLL CALL The meeting was called to order at 7 : 00 p.m. by Chair, Diane Popovich Lynch. II . APPROVAL OF AGENDA The agenda was amended with the following addition: scheduling of the next meeting because of the holidays in January. MOTION: Hilgeman moved to approve the agenda as amended. Koenig seconded the motion and it passed 6-0-0. III . APPROVAL OF MINUTES - DECEMBER 5, 1994 The Minutes were amended as follows: page 1 and 15 should read the Deer Management Plan; page 10, the top motion should read: due to unacceptable tree loss concerns about changes in environmental rules between concept approval and actual development impact on historical land forms; page 10, the second motion, caveat is spelled wrong; page 10, ordinance is spelled wrong; page 9, third paragraph from the bottom, insert ordinance after slope; page 2, second paragraph from the bottom should read, ground water tables; page 4, third paragraph from the bottom, change industry to community; page 8, third paragraph from the bottom change, is not a request, to read, it was a request; page 9, sixth paragraph from the top, intact is one word; page 14, item three, first sentence, renew is spelled wrong; page 15, item four, change the first 1 sentence to read, Lynch expressed concern about the property �.. that fell into Purgatory Creek, and cross out citizen watch or a crime watch to read, a development watch; page 16, the last paragraph that says, Lambert replied the City does have a parks watch program, is redundant, and should go in the first paragraph, and the last thing would be, Koenig stated that the City needs enforcement committees . MOTION: Hilgeman moved to approve the Minutes of December 5, 1994 as amended. Bowman seconded the motion and it passed 5-0-1 with Kracum abstaining. IV. PETITIONS REQUESTS AND COMMUNICATIONS A. None. V. DEVELOPMENT PROPOSALS A. METRO PRINTING Staff referred the Commission to a memo dated December 14, 1994, from Stuart A. Fox, Manager of Parks and Natural Resources, staff report dated December 9, 1994, from Donald R. Uram, Planner. Fox stated that this is a request for Metro Printing to move from their current location to another location in Eden Prairie. This site is not too far from the old site. It's on the corner of Valley View Road and Equitable Drive. The Planning Commission recommended approval of this based on the recommendations as listed in the Staff Report. This is a piece of property that was graded earlier. It was graded during the Edenvale 9th Addition. There is not a lot of tree loss and there is only a requirement of about 24 inches of tree replacement for mitigation of trees lost to new construction. This site was graded long before there was anything in terms of a tree preservation ordinance. Dave Bangasser, representing Opus Corporation, reviewed his project with the Commission using visual aids . He stated that they have been hired by Metro Printing to work with them on the design and construction of this facility. The total site is approximately 7 .7 acres of which 2 acres are in the conservancy easement, leaving them with approximately 5 1/2 acres. The relatively flat portion of the site is a little over 4 acres which created some challenges, which he described. The client cut back their expansion and cut 5000 square feet out of the expansion to make this site work. Kracum expressed concern about the NURP pond requiring periodic maintenance. Bangasser replied that maybe every 2 10 years somebody would come in and remove any particles that have settled in. Kracum asked if that would violate the easement. Lambert replied that it would be the City's responsibility to go in and clean it out like all the storm water ponds all over the city. It would be approximately every 10 to 15 years depending on how quickly silt fills up the pond. Hilgeman expressed concern about the percentage of tree loss. Fox replied that it's about 5 or 6 percent, which is very small. Bangasser noted that they are providing some landscaping around the NURP pond in order to maintain the natural character of it. Koenig expressed concern about the reason for the credit given. Fox replied that a credit is being given because of the existing ornamental landscaping that occurs along the fringe of this property, which will be incorporated into the planting and site design. He said that they are not disturbing the trees. They are going to stay intact along the site. Koenig expressed concern that, according to the plans, it shows not to protect the trees that will remain. Bangasser replied that they actually show the erosion control fencing. Koenig asked if the pond that is being used as drainage could possibly function as a NURP pond for this development. Fox replied no, because it is existing actually in the floodplain. He noted that under the current standard a NURP pond can not be put into a floodplain, so they will have to put their NURP pond above it. Koenig asked if they anticipate this NURP pond to function if this is expanded. Bangasser replied yes, that the size of the pond is designed for the total built out they are showing on the plans. Fox noted that regarding the future expansion, there are a number of lots that are still remaining in this development. The Development Review Committee reviews every subdivision. Staff is trying to consolidate the NURP ponds in that area. Koenig asked if this would be able to function as a NURP pond for the other developments. Fox replied that they need the NURP pond for this particular development. For ( future developments of the remaining part of Edenvale 9th 3 Addition, they are looking at some way of consolidating +I it into one location, a large NURP pond to handle any future developments. Koenig asked how many acres are actually in the easement. Fox replied that they haven't calculated it all out yet. It was worked out with Edenvale when the City put a trail in that goes from Mitchell Road all the way over to Highway 5 to the creek. That's the trail connection coming through there. Koenig expressed concern about the development in the ' conservancy easement. She asked if there was a precedent for this. Lambert replied that he can't think of a time where they went into a conservancy easement to do any grading like this. He said he recommended this simply because of the type of scenic easement it is. It is to protect the creek valley and floodplain, and they want to maintain the side of that hill. This will still protect the creek. It's regrading an area that has been graded in the past, so it's not disturbing other than at the lower elevations. He noted that if they want to keep this company in Eden Prairie and the building on this site, it is the only place to put the pond. Koenig stated that she is not comfortable with going into the easement in terms of development. She said it's a steep slope and is not comfortable with it. Lynch asked what kind of action is going to take place preventing the slope from falling in the creek bed. Bangasser replied that the erosion control plan that the Commission has seen should be effective. He noted that once the hill is graded they will be putting down a wood fiber blanket. It helps establish vegetation quickly without erosion. They have used this in the past and it has been effective to continue the vegetation growing there. It should prevent a wash out. The soil in this area is very good f irm soil. He noted that this is probably the best site in nearly 14 years of offices that he built, in terms of stability, that he has built on. Bowman expressed concern about what recourse does the City have if there's a wash out to require that this be fixed and maintained. It sounds to him like the City is responsible for keeping that NURP pond free and open. He asked if a wash out could result in a couple of years the City having to go in and do the grading. Lambert replied that it depends on what type of agreement they make with the property owner regarding guarantees and future guarantees on maintenance of the ponds, and guarantees of erosion. He noted that part of the developer's agreement requires some guarantee regarding the slope, and the slope failure in with the pond. 4 !, i r Bowman asked if that would have to be written into the development agreement. Lambert replied that this remains their property and the City's easement is on their property. So, it would always be theirs to maintain. Bowman asked if the maintenance of the NURP pond is the owners responsibility. Lambert replied that it depends on what the City's water management plan says . Whatever commitment the City makes to NURP ponds for the entire city will be addressed. This pond will be under the same requirements as far as maintenance of this pond or the slope. Bowman asked how does the City force them to maintain the slope. Lambert replied that there is a grading and erosion control ordinance that will require them to go in and repair it. Hilgeman asked how wide is the NURP pond approximately. i Lambert replied approximately 35 feet wide. Kracum asked if the wildlife can drink the water in a NURP pond. Lambert replied that they can drink it. Bowman expressed concern about setting a precedent. Lambert replied that he can't think of another place where they have a scenic easement along the creek where this would be appropriate. He noted that they put in scenic easements to protect vegetation and there is no significant vegetation in this particular location. MOTION: Kracum moved to approve Metro Printing development proposal as per Staff's recommendations of December 14th and December 9, 1994, respectively, with the provisions noted that because of the fact that the floodplain will not be impacted, and that, in fact, the scenic value of the conservancy impact area will, in fact, be in the opinion of Staff enhanced that this is a uniQue situation warranted and a creek valley wall would be preserved. Kube-Harderwijk seconded the motion and it passed 5-1-0. VI . OLD BUSINESS A. Arc of Hennepin County Transfer of Lease of Camp Edenwood to Friendship Ventures The Commission was referred to a memo dated, December 14, 1994 from Bob Lambert, Director of Parks, Recreation and Facilities. Lambert stated that attached to this memorandum are copies of the Amendment to the Lease and Consent to Assignment and Agreement, which transfers the lease agreement between the City of Eden Prairie, and Arc of 5 i Hennepin County, to a lease between the City of Eden Prairie and Friendship Ventures. Staff reviewed this whole concept a few months ago, and this is simply the formal contract for the Commission to review the language that they will be signing. Staff is convinced that Friendship Ventures will operate in the same manner that Arc has operated in the past programs. Staff supports this change and the use of the property. MOTION: Hilgeman moved to approve transfer of Lease Agreement for Edenwood Camping and Retreat Center as per memorandum of December 14, 1994. Kube-Harderwijk seconded the motion and it passed 6-0-0. VII. NEW BUSINESS A. Acquisition of Peter George Property - Riley Creek Woods The Commission was referred to the memo dated December 14, 1994, from Bob Lambert, Director of Parks, Recreation and Facilities. Lambert stated that he invited Peter George to attend this evening's meeting, but he was unable to attend. Staff has been speaking with Mr. George and his wife for over a year regarding this . They started their discussion at $600, 000.00 for 20 acres over a year ago, and Mr. George is firm on this price. Enclosed in the packet is a list of sales in the area of the property, and Mr. George has made comments on what he feels the comparisons are. In comparing Mr. George's platting proposal on his property compared to Kathy Trost's prperty, Staff has determined that it is unlikely that the City will approve development on slopes of over 25% in that heavily wooded area. He noted that development can occur on slopes greater than 15% . The Charlson property, in particular, has a significant amount of land between 15% and 25% slopes; whereas, the Peterson, Trost and George property have relatively long steep slopes (greater than 25%) beyond the 15% sloped property. Staff is looking at what land is selling for out there now, at least what property owners are asking. He said he talked to some developers that have been talking to owners of the adjacent property and found out what they are asking for that property. He said it exceeds what Peter George is asking by quite a bit. As a result of this, Staff feels what Mr. George is asking is not above market value. Lynch noted that if the Commission goes ahead and pays that price, they are not going to have any means available for the Whitehill property, any referendum money, and they have to go with cash park fees. She 6 I ... .. . . .. .. _,.. ._•.� .r._. ._ ...r. I. ._ r r, .., _... .. :I:' .,. ,. _,:,�.re[. .Y,,.:r..r._ar._a r,r asked about Staff 's thoughts in acquiring the Whitehill �. ' property. Lambert replied that it is something Staff would certainly want to acquire. He still recommends doing this because they own property down across the creek on the other side, and the City is going to want to have a trail through there. Lynch asked if they could include in their motion, if they approve it, to approve expenditure of cash park fees. Lambert replied they should. He said the motion should be that they would recommend to the City Council to enter into a purchase agreement for a price not to exceed a price of $600, 000, and to utilize the amount of cash park fees that are necessary to complete that transaction. He said it's not necessary to make a motion regarding the Whitehill property. Hilgeman asked if the City underestimated the cost per acre for future development. Lambert replied that the appraisal is a year old. The City Assessor feels that the price would be closer to $450,000 at the minimum, looking at what the land prices have risen to. Hilgeman noted that the longer they wait, the worse off it's going to be for the City. Lynch stated that she is not comfortable about the whole thing, but the fact that Lambert explained what would happen if they condemn the property, the City would not be further ahead. MOTION: Bowman moved to approve the acquisition of the Peter George property as per the Staff Report. Koenig seconded the motion and it passed 6-0-0 . B. TAX-FORFEITED LANDS j The Commission was referred to the memo dated December 13, 1994, from Stuart A. Fox, Manager of Parks and Natural Resources . Fox stated that in the packet is a list of 805-NC, a list of non-conservation land located in Eden Prairie, which has been pronounced tax-forfeit to the State of Minnesota for non payment of property taxes . In doing some internal work, Staff found a couple of parcels of land that were tax-forfeited. Attached to the memo is a list of 5 parcels of land, and the recommendation is to acquire some of the parcels for park land, primarily parcel #3 and parcel #4, which are two small pieces. ( They are not able to be developed. They were supposed to be given to the City at the time of development. I 7 Parcel #2 is a platted lot and has substantial Coutstanding special assessments on it. Staff feels that given the right climate, this could become a buildable lot and, therefore, recommend it be released to public L auction. Parcel #1 is in the middle of a parking lot adjacent to several commercial buildings in the Prime Tech Subdivision off City West Parkway. Staff has had several conversations with the Tax-forfeit Division of Hennepin County, and their staff is currently working on negitiating a way to bring this tax-forfeiture to a speedy conclusion. Parcel #5 is an extremely small remnant parcel derived from realignment of Bluff Road during the platting of Bluff's East Fourth Addition. Another outlot just west of this was absorbed into the homeowner's lot to the south of the parcel, and Staff would make the same recommendation in this case. Hilgeman asked why these parcels were not given to the City when they were supposed to be given. Fox replied that they were supposed to be dedicated by New Concept Homes and they went out of business. There is no other way for the City to get these parcels of land. Ic Hilgeman asked how big the parcels of land are. Fox replied that the two parcels are both between one third and one half acre. Hilgeman asked how much the City has to pay for them. Fox replied nothing. MOTION: Hilgeman moved to approve Staff s recommendation concerning tax-forfeited property of the memorandum of December 13, 1994 . Irracum seconded the motion and it passed 6-0-0. Lambert suggested using a consent calendar. The Commission agreed to having one at the next meeting. C. Prairie View School Park Skating Facilities The Commission was referred to the memo dated December 1, 1994, from Bob Lambert, Director of Parks, Recreation and Facilities . Lambert stated that he met with Tom Myers, principal of Prairie view Elementary School, to evaluate parking lot expansion potential at that site. He said they made aerial photos of the location and where the school, parking lot, skating rink and ball field are located, the only feasible location for expanding parking is to the west in the vicinity of the existing free skating rink. 8 Staff recommends relocating the skating rink further to the west on-site, and keeping the hockey rink and skating rink at Prairie View Park. That location is still on school property and would accommodate approximately 40 additional cars . The school recently completed an extensive addition and is expecting even more students in the 1995-96 school year. Bowman asked if -there was any chance of the additional parking needed moving again because it's strictly the City's property. Lambert replied that they would then have to move on to the City's property. They have to have the ball fields for their own playground programs . Hilgeman asked if any lighting would be removed effecting the hockey site. Lambert replied no. MOTION: Hilgeman moved to approve the skating facility park changes as per Staff recommendations of December 1, 1994. Bowman seconded the motion and it passed 6-0-0. VIII. REPORTS OF COMMISSIONERS AND STAFF A. Reports of Manager of Parks and Natural Resources ( 1 . Neighborhood Park Watch Program Fox replied that at the last meeting, the Commissioners talked about the neighborhood watch program and had some questions as to how it was operated. The park watch program is an offshoot of the Crime Prevention Fund. It has a citizen group that oversees the funds that are generated either from service groups or from private businesses or individuals . Rewards are given following an arrest or conviction of an individual. The Board establishes the level of the reward based on what happened in terms of damage or seriousness of the crime on which a person is reporting. That information is not publicized. Signs are put up that ask people to report criminal activity by calling 911 . There are flyers generated using funds from the park watch program to alert neighbors of the various types of activity occurring within their neighborhood park. This type of publicity has yielded some success, such as at Homeward Hills Park where a juvenile has been charged with malicious damage and destruction to the portable toilets at that park. Hilgeman asked if the Commission can form a sub- committee that will form guide lines for a developmental watch group. Lambert replied that what makes the park watch program work is the police, where they actually have staff go to 9 i - neighborhood meetings, go into homes and explain it all . They have a reward system and a hotline system where staff is running the whole program. He said it should be staffed from the engineering department who would be responsible for monitoring the development agreement. Lynch suggested in January to get together and have a planning meeting. Lambert replied that you have to then provide adjacent neighbors that are willing to be a part of a watch development. These people have to pretty much know what the rules are and they have to have a copy of the development. Hilgeman stated that she is sure there are neighbors for every development proposed who are really concerned about the development. There would be many people who are concerned and are willing to step in and sort of monitor things. Lynch stated that the Commission's approach would be to have monitoring for environmental violations. Bowman suggested talking to the high school Environmental Club and see if they want to take on one commercial development per semester, and take on an environmental watch for that project. MOTION: Hilgeman moved to form a committee that would include a representative from the Planning Commission, Parks and Recreation Commission, Parks and Recreation staff, and the engineering staff for the purpose of putting together a watch development committee. Lynch seconded the motion and it passed 6-0-0. Hilgeman expressed concern of the tree ordinance discussion due to start in January. Fox stated that there are no meetings scheduled in January due to holidays. He asked the Commission if they want a special meeting held on the fifth Monday in January. Lynch suggested the end of January or the beginning of February. Fox suggested one of the things discussed in terms of tree ordinance was getting members of the Parks Commission, Planning Commission and City Council together for an informal workshop. Hilgeman suggested setting a date and sending out invitations for the workshop to those members. 10 ' f i Lambert suggested the fifth Monday, January 30, 1995, at 7 :00 P.M. for the workshop, to discuss the tree ordinance and the environmental watch, and limit the meeting to an hour and a half. MOTION: Lynch moved to set up this planning session, and to indicate that the planning session will include discussion of the tree preservation ordinance. Hilgeman seconded the motion and it passed 6-0-0 . 2 . Purgatory Creek Development Restoration The Commission was referred to the memo dated December 16, 1994, from Stuart A. Fox, Manager of Parks and Natural Resources. Fox stated that at the last commission meeting, there was a request to report on the erosion problems that some Commissioners had observed at Creekview Acres . He said he had a conversation with Jeff Johnson and asked him to put together a memo of what he was aware of in terms of the program. He said he spoke to Johnson at great lengths about whether any erosion actually did get into the creek. Johnson did not feel that any of the erosion got into the creek. Bob Obermeyer from the Watershed District and Johnson went out to that site and looked at the restoration. They felt that as of November 27th everything had been done. Attached is a memo that gives a summary of what took place between August 22 and November 27, 1994 on this project. Koenig stated that she went to the area in October and took pictures. She observed mud and debris from construction in the creek. She assumes that they have since addressed the problem and that it's cleaned up. She asked if they actually used the fiber blanket. Fox replied that by the time he went out there and took a look at it, there was snow on it. He said he asked Johnson if it was a blanket of mulch. Johnson couldn't remember if they used just straw mulch. Johnson felt if was actually a fiber blanket on the area closest down to the creek. Bowman asked what the City would do if there was significant erosion and significant sediment that got into the creek. Fox replied that the follow-up on this is the engineering department. He said there is a process of where there is total restoration on the site. it �t Bowman stated that restoration is too late. He is thinking about potential fines for people to not overlook that, and having something where they do their own policing. I Hilgeman suggested that they have someone come from the engineering department to talk to the Commission. Lynch suggested that they have someone at the special meeting from the engineering department. Koenig asked how much does the grading permit cost. Fox replied that the cost is based on the amount of the area that they are grading. 3. Meeting Schedule Lambert stated that there are no regular scheduled meetings in January. The special meeting will be on January 30, 1995, and the first regular meeting will be on February 6, 1995. Staff may need to call a meeting on a different day of the week just to get the Commissioners there to take action on something. TX. ADJOURNMENT Ic The meeting was adjourned at 8:45 P.M. Respectfully submitted, Elinda Bahley Recording Secretary 12 :` r •